NORTHPOINTE BEHAVIORAL HEALTHCARE SYSTEMS



REVISIONS TO POLICY STATEMENT: YES NO OTHER REVISIONS: YES NO

APPLIES TO:

For Finance Specialist/Finance Department and Satellite Office Designee's.

POLICY:

It is the Policy of Northpointe Behavioral Healthcare Systems that all cash and checks received at each satellite office will be documented using pre-numbered receipts.

PURPOSE:

To establish the policies and procedures for Northpointe Behavioral Healthcare Systems Cash Receipting process.

PROCEDURES:

1. All cash/checks received by Northpointe Behavioral Healthcare Systems are documented using

pre-numbered receipts.

2. All cash/checks received at the reception desk are receipted in the pre-numbered receipt book

by the receptionist. Receptionist will fill in all appropriate information on receipt and give

original receipt to payer and the carbon copy remains in the receipt book.

3. All cash/checks received through the mail are logged by the executive/program secretary responsible for opening and distributing the mail. A mail log is used to write all sources of money and amount, checks are stamped with Northpointe "For Deposit Only" stamp and attached to the mail log and forwarded to the designated person for receipting in the pre-numbered receipt book.

4. After receipting all cash/checks in, the receipt number for each item is written on the mail log and the mail log is forwarded to the Finance Specialist/Finance Department for tracing to be done on a random basis.

5. Copies are made of all checks and receipts. Original Documents not forwarded to the reimbursement department are included. Totals are checked and balanced.

6. Photocopies of all insurance/service recipient checks and original documents received with each insurance/service recipient payment are forward to the reimbursement department on a daily basis.

7. Deposits are made at least weekly or when $1,000.00 is accumulated, whichever comes first and according to the Cash Deposit Policy & Procedure.

EXHIBIT:

Mail Log

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