JOB DESCRIPTION



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Job Title: Finance Assistant (Financial processing and reporting)

Status : 12-month maternity cover

(with potential to lead to a longer-term or permanent role due to expected team expansion in 2020)

Reports to: Finance Director

Supervisory

responsibility: None

Main Purpose of the Job

• To provide comprehensive finance support, including cash book management functions, expenses and sundry payments.

• To provide cover for other members of the Finance team.

Key Responsibilities

• Processing of BACS requests, ensuring that invoice payments are authorised in accordance with company procedures and coded to the correct cost centre;

• Processing and checking supporting documentation for staff expense claims, and answering queries about them;

• Processing and checking supporting documentation for staff credit card payments;

• Maintaining and reconciling petty cash to balances;

• Receiving and monitoring requests for issuing sales invoices;

• Liaising with the development team to ensure income from all sources is correctly receipted, recorded, and allocated to source and intended use; with similar allocation of relevant expenditure;

• Raising, recoding and sending out sales invoices and processing transactions within the accounting system;

• Reviewing box office income and preparing monthly box office reports (from Spektrix);

• Ensuring that all cash and cheques received are prepared for banking;

• Preparing bank reconciliations;

• Preparing month-end sales ledger reports and reconciliation;

• Preparing year-end prepayments, accruals and other balance sheet schedules;

• Carrying out credit control procedures;

• Managing company taxi account (currently Uber);

• Recording staff travel method and utilities usage on spreadsheets to be used for environmental reporting;

• Providing assistance in the preparation for the annual audit;

• Managing the filing systems efficiently in line with the General Data Protection Regulations and in the most approprate and easily-accessible manner for colleagues who need access;

• Liaising with the Finance Director and other members of the Finance department to ensure that queries are dealt with in a timely and efficient manner;

• Dealing with highly confidential information with absolute discretion.

PERSON SPECIFICATION

|Education & Training |Essential/ |Assessed by |

| |Desirable | |

|Educated to a minimum of GCSE level standard or equivalent, |Essential |Application/Certificates |

|including Maths and English Language. | | |

|Excellent numeracy |Essential |Application/Certificates/Task |

|Experience & Knowledge | | |

|Professional experience of working in a finance/accountancy |Essential |Application/Interview |

|department | | |

|Good working knowledge of VAT |Essential |Application/Task |

|Experience of accounting software packages |Essential |Application/Task |

|Highly proficient MS office skills including Excel and Word |Essential |Application |

|Aptitude towards working unsupervised on tasks of an investigative |Essential |Application |

|and problem-solving nature. | | |

|Ability to assimilate new information and learn standard procedures.|Essential |Application |

|Ability to understand and contribute to the improvement of financial|Essential |Application/Interview |

|processes. | | |

|Competencies | | |

|Accuracy and attention to detail. |Essential |Interview |

|Communication at all levels of the organisation. |Essential |Interview |

|Prioritisation, responding flexibly to changing circumstances. |Essential |Interview |

|Confidentiality |Essential |Interview |

|Calm under pressure |Essential |Interview |

|Organisation, planning and administration |Essential |Interview |

|Strong work ethic and commitment. |Essential |Interview |

|Capacity to manage a busy workload with high productivity. |Essential |Interview |

|Commitment to continuous professional development. |Essential |Interview |

|Awareness of equality, diversity and inclusion issues relating to |Essential |Interview |

|the role. | | |

|Special Features | | |

|None | | |

All employees are expected to provide proof of their right to work in the UK and their educational/professional certificates before or on upon their employment.

Additional Responsibilities

• Any other duties as may reasonably be required within the level and scope of the post.

• Ensuring the highest standards of professional performance are maintained.

• Supporting and wherever possible contributing to equality, diversity and inclusion within the organisation.

• Taking reasonable care of your own health and safety and that of any person who may be affected by your acts or omissions, including following Opera North health and safety procedures and co-operating with the organisation on health and safety issues.

• Participating in arrangements for performance review and appraisal.

• Ensuring that professional skills are regularly updated through participation in learning and development activities.

Additional Information

Salary: c. £20,000 per annum

Hours of work: 35 hours per week, although requests for flexible/part-time hours will be considered (please specify in application)

Type of contract: 12-month maternity cover contract with potential for longer-term or permanent role (with revised job description) due to expected team expansion in early 2020.

Normal place of work: Premier House, Upper Briggate, Leeds (but office move planned for January 2019 - January 2020 to another central Leeds location.)

Holiday entitlement: 33 days inclusive of 8 statutory holidays per year.

Pension: Opera North will automatically enrol you into the company pension upon appointment and after 3 months’ service will contribute equivalent to 5.5% of your basic pay, should you meet the current legislative criteria. You will be required to make a personal contribution of 1.5% of your basic pay, which increases to an overall total of 2.5% from April 2019.

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