CBS GLOBAL DISTRIBUTION GROUP

CBS GLOBAL DISTRIBUTION GROUP

TRAVEL AND ENTERTAINMENT POLICY

1. Introduction

The purpose of the CBS GLOBAL DISTRIBUTION GROUP (CGDG) Travel and Entertainment Expense Policy is to set forth the standards to be used to reimburse an employee for those necessary and reasonable expenses incurred in the performance of the employee's job-related responsibilities.

2. Policy Objectives

CGDG's policies regarding travel and entertainment (T&E) expenditures have been designed to obtain reasonable assurance that:

T&E expenses incurred in conducting company business are adequately reported on standard expense reports in a timely manner.

Amounts due to employees for T&E expenses are computed accurately, adequately supported and approved according to management's, IRS and other governmental criteria.

All reported expenses are for valid business purposes and within management's prescribed limits.

T&E expenses incurred are properly recognized in the period incurred.

Recorded balances of employee advances, reimbursements payable and related T&E expenses are periodically substantiated and evaluated.

Tax information derived from T&E activities is accurately and promptly reported.

The use of company-sponsored American Express cards is adequately reported and monitored.

3. Policies

All reimbursable business expenses are to be documented and reported as timely as practical though the company's online T&E application, TREX. Required supporting receipts are to be uploaded into TREX. Supervisor approval is required.

International offices All reimbursable business expenses are to be documented and reported as timely as practical through an expense report. A pre-approved travel authorization and supporting receipts are required. Supervisor and financial approval are also required. See Appendix A for office operating procedures.

CGDG's policies regarding T&E expenditures are as follows:

Type of Expense

Reimbursement Policy

Company Credit Card

Employees who travel should be provided with a Corporate American Express Card.

Corporate American Express cards are for business use only. No personal expenses should be charged on the corporate card; employees are personally liable for all charges, including late fees.

Airline Tickets Rental Cars Car/Sedan Services

All business related travel should be coordinated through American Express Travel* in accordance with the attached guidelines. Use of the company's online reservation service, AXIOM, is highly encouraged.

*International locations follow operating procedure for the office as noted in Appendix A. All rental cars should be coordinated through American Express Travel in accordance with the attached guidelines. Cars are to be rented from CBS approved vendors only. Upgrades will not be reimbursed.

Use of the company's online reservation service, AXIOM, is highly encouraged.

All car/sedan services should be coordinated through American Express Travel with CBS approved vendors only. * Music Express is CGDG's preferred vendor.

To be used only when other forms of transportation cannot meet business requirements (primarily to and from airport). The point of origin and destination, purpose and cost must be noted. ("As directed" trips are not permitted)

Gratuities/tips to drivers are not reimbursable. Gratuities are included in the corporate rate ? any additional amounts will be considered a personal expense and will not be reimbursed.

Vouchers are required for staff use after 8:00 p.m.

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Type of Expense

Taxis/ Uber/ Lyft Personal Cars Lodging

Meals

Business Meetings / Meals

Tips

Reimbursement Policy

Receipts must be provided. To/from locations and business purpose must be noted.

Reimbursement for use on company business (excluding commuting) will be made at the IRS Standard Mileage Rate. To/from locations and business purpose must be noted.

All lodging should be coordinated through American Express Travel.*

Single room accommodations only are permitted at hotels with which CBS has negotiated rates and services.

Exclusive hotels or suites will require the prior approval of the President or Chief Financial Officer.

*International locations follow operating procedure for the office as noted in Appendix A.

For all types of meals, the highest ranking person in the department attending the function is responsible for paying for the group's meal.

Out of Town ? Overnight Stay Breakfast, lunch, and dinner *Snacks will not be reimbursed.

If required in the ordinary course of business.

Receipts (with detail) must be provided for all business meetings/meals (including tips) and these items should be paid with the American Express Corporate Card when possible.

Date, meeting place, city, name and relationship of each person and the business purpose of the meeting/meal must be described in detail.

Reasonable amounts for services provided (i.e. porters, skycaps, bellboys and hotel maids) are reimbursable. Please refer to appendix B.

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Type of Expense

Laundry and Valet

Weekend Travel

Reimbursement Policy

Reasonable costs are reimbursable when out of town for at least three consecutive nights.

Weekend expenses (including meals and any travel expenses on Friday nights, Saturdays or Sundays or holidays) must be pre-approved by President or Chief Financial Officer.

Professional/Technical Organization Memberships Requires advance approval of the President or Chief Financial Officerdepartment head.

Telephone/Cell Phone

CBS service plans should be utilized (V.P. or above and sales) to take advantage of discounts and preferred service options.

All necessary business calls.

Personal calls will not be reimbursed.

Smartphone Equipment Purchases

Must be required for job and pre-approved by department head.

Purchase MUST be coordinated by the CTD Help Desk to ensure appropriate equipment is purchased and plan set up.

Upgrades are reimbursed only when the account is eligible for discounted upgrade (once every two years) and limited to $249 (plus tax and shipping). If employee chooses unit costing more than $249, the employee is responsible for the difference. If employee wants to upgrade before account eligible, the employee is responsible for full cost.

Reimbursement for accessories is limited to $50.

Business Books & Business/Trade/Management Periodicals

Reimbursed as appropriate based upon the employee's position and responsibility.

Moving ExpensesRelocation Expenses

Needs to be pre-approved by Human Resources and Chief Financial Officer. Documentation of the approval must be attached with the invoice and not to be summited through TREX.Reimbursement

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Gifts

Other Expenses Subscriptions Airline Memberships

based on CBS policy

All gifts to customers, vendors and talent must be pre-approved by the President or Chief Financial Officer. Documentation of this approval must be attached to the employee's expense report when requesting reimbursement.

Gifts to CBS employees are considered personal and will not be reimbursed.

Reimbursement based upon use of good business judgment and supervisor approval.

Need to be pre-approved by CFO.

Magazines, Newspapers, etc should be processed in the Finance department and pre-approval from head department.

Only 1 membership for Sale employees are reimbursable and must be pre-approved by President or CFO.

Formatted Table

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