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centertopLowe’s Farm HOABOARD OF DIRECTORS’ MEETING MINUTESJanuary 15, 2018Liz Wright, Board Vice-President, called the meeting to order at 7:06 p.m.The meeting was held at 4200 Lone Oak Drive, Mansfield, TX 76063ATTENDEES:The following Board Members were present:Liz Wright, Vice-President Kim Cannady, Secretary Ginnie Bucek, TreasurerTonya Jo Smith, First Service Residential HOA Account ManagerThe following Board Members were absent:Dan Peters, PresidentPaul Blevins, Director at LargeCONSENT AGENDAThe Board reviewed the minutes of the October 18, 2017 Board meeting. MOTION MADE BY GINNIE BUCEK, SECONDED BY LIZ WRIGHT TO APPROVE THE OCTOBER 18TH, 2017 MEETING MINUTES. MOTION PASSED 3-0; 2 ABSENTEES.HOMEOWNER INPUTHomeowners present:Jessie Jordan1300 block Bramble LaneFIRST SERVICE RESIDENTIAL MGMT. REPORT – Tonya Jo SmithReview of Communications since last meeting include: Board Meeting NoticeCall Center Log – 13 Calls received through the 24-hour call center line since 12-22-17Review of 26 Current Open CC&R’s Violations 1. Decorative Fence Report (4 homeowners) 2. Tree Report (5 homeowners)Ambassador Contract – Tabled until FebruaryReview of ACC Modification Log 1 closed due to non-communication by homeowner. Homeowner was asked to resubmit.Review of 5 In Process Action Items and 1 Completed Action ItemNEW: Tonya to contact Oncor for globe repair on lamp post at Thistle and Woodcrest. Safety HazardReviewed December Financial Reports. Board requested year-end balance for 2017.???????????? 1. Standard Balance Sheet, Income Statement Report, Delinquent Report2. 28 homeowners’ delinquent on their HOA dues for a total of $38,887 outstanding. As of 12/31/17 this data includes: 2 homeowners with No Collection Status = $550 2 homeowners with 2nd Notice = $159c. 1 homeowners with Demand Letter sent by FSR = $1,814 d. 15 homeowners with Transferred for Lien = $17,835 e. 1 homeowner with Lien on Property = $2,005 f. 3 homeowners with Referred for Foreclosure = $6,506 g. 4 homeowners with Bankruptcy = $10,018 Upcoming EventsAnnual Homeowners Meeting: March 2018OLD BUSINESSA. Landscape ImprovementsBoard reviewed and discussed bids from LandCare MOTION MADE TO ACCEPT LANDCARE BID 3052845 FOR $644.77, TO REMOVE ROSES AT CASTLES AND INSTALL A. W. SPIREA, BY GINNIE BUCEK, SECONDED BY KIM CANNADY. MOTION PASSESD 3-0, 2 ABSENTEES.Insurance Policy was reviewed to insure there were no duplications and all items are covered. Once updated, will be sent to Dan Peters and Liz Wright, for signature and return.NEW BUSINESS Brick Wall Estimates MOTION WAS MADE BY KIM CANNADY TO ACCEPT TST CONSTRUCTION’S BID 1044 FOR $7,000.00, SECONDED BY GINNIE BUCEK. MOTION PASSED 3-0, 2 ABSENTEES.EXECUTIVE SESSIONExecutive sessions may be called from time to time to discuss personnel or legal matters.Executive sessions are open to board members and management company officials only. 1. Account 0077 - Manager to provide update at February Board Meeting NEXT BOARD MEETINGPrimary Date: February 13, 2018 Back-up Date: February 27, 2018 Location: 4200 Lone Oak DriveADJOURN17145002790825MOTION MADE BY GINNIE BUCEK, SECONDED BY LIZ WRIGHT TO ADJOURN MEETING. MOTION PASSED 3 – 0, 2 ABSENTEES. MEETING ADJOURNED AT 8:12 P.M. ................
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