STATE OF FLORIDA DEPARTMENT OF CHILDREN AND …
STATE OF FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
Office of Economic Self-Sufficiency
REQUEST FOR PROPOSAL Implementing Agency for SNAP-Ed, Nutrition Education
RFP#: RFP05F16GS1 Release Date: MAY 2, 2016
DCF RFP: RFP05F16GS1 (PMT-05-1516)
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TABLE OF CONTENTS SECTION 1. INTRODUCTION .......................................................................................................... 4
1.1 Introduction to the Procurement .............................................................................................. 4 1.2 Statement of Purpose .................................................................................................................. 4 1.3 Term of the Agreement............................................................................................................... 4 1.4 Contact Person and Procurement Manager ............................................................................ 4 1.5 Definitions .................................................................................................................................... 5 1.6 Supporting Documentation ....................................................................................................... 5 1.7 Small, Minority, and Florida Certified Veterans Business Participation ......................... 6
SECTION 2. RFP PROCESS................................................................................................................. 6 2.1 General Overview of the Process ............................................................................................. 6 2.2 Official Notices and Public Records ........................................................................................ 7 2.3 Protests and Disputes ................................................................................................................. 7 2.4 Limitations on Contacting Department Personnel and Others .......................................... 7 2.5 Schedule of Events and Deadlines........................................................................................... 8 2.6 Solicitation ................................................................................................................................... 9 2.7 Written Inquiries ......................................................................................................................... 9 2.8 Notice of Intent to Submit a Proposal ..................................................................................... 9 2.9 Receipt of Proposals.................................................................................................................. 10 2.10 Form PUR 1001 (APPENDIX XVI ) ......................................................................................... 10 2.11 Department's Reserved Rights ............................................................................................... 10
SECTION 3. SPECIFICATIONS ....................................................................................................... 11 3.1 Mandatory Requirements ........................................................................................................ 11 3.2 Minimum Programmatic Specifications ............................................................................... 11 3.3 Minimum Financial Specifications ........................................................................................ 12 3.4 Vendor Registration in MyFloridaMarketPlace .................................................................. 12 3.5 Composition of the Contract ................................................................................................... 12 3.6 Order of Precedence .................................................................................................................. 13
SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE RFP .......................................... 13 4.1 How to Submit a Proposal ....................................................................................................... 13 4.2 Content of the Programmatic Proposal ................................................................................. 14 4.3 Content of the Financial Proposal .......................................................................................... 21
DCF RFP: RFP05F16GS1 (PMT-05-1516)
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4.4 Public Records and Trade Secrets .......................................................................................... 25
SECTION 5. THE SELECTION METHODOLOGY ...................................................................... 26 5.1 Selection Criteria ....................................................................................................................... 27 5.2 Application of Mandatory Requirements............................................................................. 27 5.3 Evaluation Phase Methodology .............................................................................................. 27 5.4 Final Selection and Notice of Intent to Award Contract .................................................... 31
APPENDIX I: NOTICE OF INTENT TO SUBMIT A PROPOSAL............................................... 33 APPENDIX II: CERTIFICATE OF SIGNATURE AUTHORITY ................................................... 34 APPENDIX III: VENDOR'S CERTIFICATIONS............................................................................. 35 APPENDIX IV: QUESTION SUBMITTAL FORM ......................................................................... 40 APPENDIX V: MANDATORY CRITERIA CHECKLIST..............................................................41 APPENDIX VI: SUBCONTRACTOR LIST ...................................................................................... 43 APPENDIX VII: PROPOSED COST ALLOCATION PLAN.............................................44 APPENDIX VIII: PAST PERFORMANCE REFERENCE SHEET.......................................45 APPENDIX IX: COUNTY POPULATION DATA..........................................................46 APPENDIX X: POTENTIAL SNAP-ED POPULATIONS, METHODS OF
SERVICE DELIVERY, LOCATIONS AND PARTNER LIST......................47 APPENDIX XI: FY 2017 SNAP-ED PLAN EVALUATION CHART...................................50
APPENDIX XII: The Department's Standard Integrated Contract Part 1 (2015 posted; final contract will be written on 2016 version) APPENDIX XIII: The Department's Standard Integrated Contract Part 2 (2015 completed; final contract will be written on 2016 version) APPENDIX XIV: Education and Administrative Reporting System (EARS) Form (FNS-759) APPENDIX XV: Form PUR 1000 APPENDIX XVI: Form PUR 1001 NOTE: In addition to the Appendices included in this document, the Appendix listed as XI ? XV above are stand-alone documents that must be included in this solicitation. These documents can be found as artifacts in the Department's Procurement and Contract Management Playbook and the Department's Office of Contracted Client Services (OCCS) Intranet site.
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SECTION 1. INTRODUCTION
1.1 Introduction to the Procurement
The Department of Children and Families (Department), Office of Economic Self-Sufficiency (ESS) is issuing this solicitation for the purpose of identifying a vendor to serve as the Implementing Agency (IA) for the Department's Supplemental Nutrition Assistance Program Education (SNAP-Ed) Program to develop, implement, expand, and enhance programs and activities designed to provide nutrition education and obesity prevention services to SNAP eligible participants and low income communities. SNAP-Ed is a statewide program implemented through a contract with a designated IA. SNAP-Ed services are detailed in the Department's SNAP-Ed State Plan that is updated annually and approved by the U.S. Department of Agriculture, Food and Nutrition Service (USDA/FNS). SNAP-Ed activities shall provide a service to implement a program that demonstrates an acceptable level of evidence-based, or evidence-informed practice, which promotes nutrition and increased activity and shall place a strong emphasis on program accountability and evaluation in a manner consistent with the USDA/FNS 2017 SNAP-Ed Guidance. Any person interested in submitting a proposal must comply with any and all terms and conditions described in this Request for Proposal (RFP).
1.2 Statement of Purpose
The Department is seeking proposals from qualified Vendors to serve as the IA for the Department and implement a SNAP-Ed program that meets the goal of increasing the likelihood that persons eligible for SNAP will make healthy choices, establish healthy eating habits within a limited budget and adopt physically active lifestyles consistent with the current Dietary Guidelines for Americans and the USDA food guidance.
1.3 Term of the Agreement
The anticipated start date of the resulting contract is October 1, 2016. The anticipated duration of the contract is three (3) years. The contract may be renewed for a period not to exceed three (3) years or for the term of the original contract, whichever period is longer. Such renewal shall be made by mutual agreement and shall be contingent upon satisfactory performance evaluations as determined by the Department and shall be subject to the availability of funds. Any renewal shall be in writing and shall be subject to the same terms and conditions as set forth in the initial contract, including any amendments, and the contractual services to be provided are to remain within the nature and scope of those contained in the original contract. The manner in which the costs for the renewal will be calculated shall be specified in the response to this RFP and in the resulting contract.
1.4 Contact Person and Procurement Manager
This RFP is issued by the State of Florida, Department of Children and Families. The sole contact point for all communication regarding this RFP is:
Florida Department of Children and Families Lori Schultz, Procurement Manager
Mailing Address: Florida Department of Children and Families 1317 Winewood Blvd., Bldg. 3, Room 426 Tallahassee, FL 32399
Lori.Schultz@
DCF RFP: RFP05F16GS1 (PMT-05-1516)
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All contact with the Procurement Manager shall be in writing via electronic mail, U.S. Mail, or other common courier. Use of email for contact is permitted.
1.5 Definitions
The program or service specific terms and definitions that apply to this RFP can be found in Appendix G of the 2017 USDA SNAP-Ed Guidance for the Nutrition Education and Obesity Prevention Grant Program available at and a list of program specific acronyms can be found in Appendix H of the SNAP-Ed Guidance. Standard Contract Definitions are located at .
1.6 Supporting Documentation and Resources
This table lists supporting documentation, and the associated link to download the supporting documentation. Some of the resources provided below include requirements and guidance for SNAPEd. Other resources to support the development of SNAP-Ed programming are available throughout the SNAP-Ed Guidance and its Appendices. The vendor is expected to become familiar with these resources and encouraged to use them.
Subject
2015 Standard Contract
PUR 1001
Section 468.504 Florida Statute, and Section 468.505 Florida Statute
2017 USDA FNS SNAPEd Guidance
Florida Department of Children and Families ? Economic SelfSufficiency Program Florida Department of Agriculture and Consumer Services - GIS Mapping
Description
Department of Children and Families Standard Integrated Contract Parts 1 & 2
PUR 1001
Describes the licensing required and the exemptions and/or exceptions to the licensing requirement
SNAP-Ed Guidance includes definitions, information, requirements, allowable activities and costs, and required template formats
General information about food assistance benefits (SNAP) and eligibility
Florida's Roadmap to Living Healthy, resource for needs assessment
Link
Posted with the RFP
dia/purchasing/pur_forms/1001_pdf m?App_mode=Display_Statute&Search_ String=&URL=04000499/0468/0468PARTXContentsIndex.ht ml
l-snap-ed/snap-ed-plan-guidanceand-templates
e-programs/access-florida-foodmedical-assistance-cash/foodassistance-and-suncap ivisions-Offices/Food-Nutrition-andWellness/Florida-s-Roadmap-ToLiving-Healthy
DCF RFP: RFP05F16GS1 (PMT-05-1516)
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