DEPARTMENT OF MANAGEMENT SERVICES



University Conference Call

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|Location |Department of Management Services |

|Date |April 7, 2011 |

|Time |11:30 A.M. to 12:30 P.M. |

|Facilitator |Verla Lawson DMS |

|Note Taker |Verla Lawson, DMS |

|Attendees |Florida A&M University, Florida State University, Florida Atlantic University, University of |

| |Florida, University of Central Florida, University of West Florida, University of North |

| |Florida, New College of Florida, Florida International University, University of South |

| |Florida, Florida Gulf Coast University, Sherrie Wyrick, Mike Waller and James West |

| | |

| | |

Purpose: To share information and to provide a forum for communication.

WELCOME AND INTRODUCTION

The meeting was called to order. All universities were represented on the call.

Key Points and General Information:

myMRA Card Reminder: Cards have been suspended for employees who have not provided MRA card claims documentation for card charges requiring documentation, which occurred between January 1 through March 31, their cards have been suspended. Once documentation has been provided for all claims requiring documentation the employees card will be reactivated.

Social Security Number Requirements for State Group Insurance Plans: Please refer to Management Advisory #11-005 on the DSGI website. Make sure your employees are aware of the new Federal Requirements. Also, please include this document as a part of your newsletters and any monthly or quarterly communications.

University: Can NGA provide the codes and the definition of each code used to determine information captured on the KPI Report? The codes listed in the table below represents what NGA reviews from your file submissions and retrieve any errors. They are then added to your KPI reports. These codes should explain how certain errors appear on your individual reports.

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Changes for the 2011 Plan Year-Mandatory Mail order: Per the General Appropriations Act of 2010, State Employees who are members of the PPO Plan may fill certain maintenance drugs up to three months at a retail pharmacy. After that, they are required to send these prescriptions to the mail order pharmacy for coverage. This is a Mandatory order approved by the Florida Legislature. Please advise your employees again. This language can be found in the Benefits Guide, pages 17 & 32. This document can be found on the DSGI website.

TAKEAWAY Items:

DSGI: DSGI will provide all new forms revisions to the Universities as soon as they are updated. They will also be made available on the DSGI website:

DMS & NGA: –Determine the best route to process annual file audits. Goal of the annual audit will be to ensure that the SUS systems and the People First systems match each other and that any errors are quickly resolved.

DSGI: Determine the accurate calculation for a faculty member in optional life that has a pay increase in the summer and determine how the adjustments should be handled. 

University & NGA: Is the benefits team aware of the use of an enrollment form compared to an HR action form? NGA, Yes. Universities were asked to send in issues, challenges and recommendations for request from the Service Center relating to HR action forms for enrollment.  The team should only ask for this form when an enrollment cannot be processed because a person is not hired etc.

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