Volume 08, Chapter 05 - U.S. Department of Defense
DoD 7000.14-R
Financial Management Regulation
Volume 8, Chapter 5 *December 2022
VOLUME 8, CHAPTER 5: "LEAVE AND OTHER ABSENCES"
SUMMARY OF MAJOR CHANGES
Changes are identified in this table and also denoted by blue font.
Substantive revisions are denoted by an asterisk (*) symbol preceding the section, paragraph, table, or figure that includes the revision.
Unless otherwise noted, chapters referenced are contained in this volume.
Hyperlinks are denoted by bold, italic, blue, and underlined font.
The previous version dated August 2021 is archived.
PARAGRAPH All 3.6
14.11
21.4
22.2 28.0 References
EXPLANATION OF CHANGE/REVISION
Updated hyperlinks and formatting to comply with current administrative instruction. Revised reference for "Time Limits for Employees on Uncommon Tours of Duty." Added information about Corona Virus Disease (COVID-19) Boosters to the section and changed title of section to "COVID-19 Vaccinations and Boosters" in accordance with Consolidated DoD COVID-19 Force Health Protection Guidance. Added information concerning civilian pay offset while on military leave for members of the National Guard for the District of Columbia to comply with the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2022, Section 1109. Added information regarding pay during a shutdown furlough per the Office of Personnel Management's Benefits Administration Letter 22-2. Added section "Parental Bereavement Leave" to comply with the NDAA for FY 2022, Section 1111. Updated section with new references.
PURPOSE Revision Revision
Addition
Addition
Addition Addition Addition
5-1
DoD 7000.14-R
Financial Management Regulation Table of Contents
Volume 8, Chapter 5 *December 2022
VOLUME 8, CHAPTER 5: "LEAVE AND OTHER ABSENCES" ............................................ 1
1.0 GENERAL ..................................................................................................................... 7
1.1
Purpose.................................................................................................................... 7
1.2
Authoritative Guidance ........................................................................................... 7
2.0 GENERAL REQUIREMENTS AND RESPONSIBILITIES........................................ 7
2.1
Objectives ............................................................................................................... 7
2.2
Maintaining Leave Records .................................................................................... 8
2.3
Rate of Leave Accrual ............................................................................................ 8
2.4
Approval ................................................................................................................. 9
2.5
Minimum Charge .................................................................................................... 9
3.0 ANNUAL LEAVE ......................................................................................................... 9
3.1
General .................................................................................................................... 9
3.2
Annual Leave Accrual .......................................................................................... 10
3.3
Annual Leave Accrual Rates for SES, SL/ST, or Defense Intelligence Senior
Level (DISL) Employees ....................................................................................................... 12
3.4
Advanced Annual Leave....................................................................................... 14
3.5
Annual Leave Ceilings.......................................................................................... 14
*3.6 Restoring Forfeited Annual Leave........................................................................ 17
3.7
Lump-Sum Payments of Annual Leave Upon Retirement or Separation............. 20
4.0 SICK LEAVE............................................................................................................... 20
4.1
General .................................................................................................................. 20
4.2
Sick Leave Accrual ............................................................................................... 21
4.3
Recrediting Sick Leave After Transfer or Break in Service ................................. 22
4.4
Authorized Uses for Sick Leave ........................................................................... 22
4.5
Advanced Sick Leave ........................................................................................... 25
4.6
Unused Sick Leave Upon Separation ................................................................... 26
4.7
Emergency Paid Sick Leave ................................................................................. 27
5.0 FMLA........................................................................................................................... 27
5.1
General .................................................................................................................. 27
5.2
Advance Notice of FMLA Leave and Medical Certification ............................... 30
5.3
Paid Parental Leave............................................................................................... 30
6.0 LEAVE FLEXIBILITIES FOR CHILDBIRTH, ADOPTION, AND FOSTER CARE.. ...................................................................................................................................... 32
6.1
General .................................................................................................................. 32
5-2
DoD 7000.14-R
Financial Management Regulation Table of Contents (Continued)
Volume 8, Chapter 5 *December 2022
6.2
OPM Handbook .................................................................................................... 33
7.0 BONE MARROW OR ORGAN DONOR LEAVE .................................................... 33
8.0 FEDERAL LEAVE SHARING PROGRAMS ............................................................ 33
8.1
VLTP..................................................................................................................... 34
8.2
VLBP .................................................................................................................... 36
8.3
ELTP ..................................................................................................................... 39
9.0 NON-APPROPRIATED FUND (NAF) TRANSFER OF LEAVE UNDER EMPLOYEE BENEFITS PORTABILITY PROGRAM .......................................................... 42
9.1
General .................................................................................................................. 42
9.2
Annual Leave Accrual Rates ................................................................................ 42
10.0 COMPENSATORY TIME .......................................................................................... 42
10.1 General .................................................................................................................. 42 10.2 Eligible Employees ............................................................................................... 42 10.3 Forfeiture of Unused Compensatory Time Off..................................................... 43 10.4 Separation or Transfer........................................................................................... 43 10.5 Compensatory Time Off for Religious Observances............................................ 44 10.6 Compensatory Time Off for Travel ...................................................................... 45
11.0 HOLIDAY LEAVE...................................................................................................... 49
11.1 General .................................................................................................................. 49 11.2 Work Schedules .................................................................................................... 49
12.0 CREDIT HOURS ......................................................................................................... 50
12.1 General .................................................................................................................. 50 12.2 Requirements for Earning and Using Credit Hours .............................................. 50 12.3 Accumulation ........................................................................................................ 50 12.4 Part-Time Employees............................................................................................ 50 12.5 Payment for Credit Hours ..................................................................................... 50 12.6 Entitlement ............................................................................................................ 51 12.7 Biweekly Pay Period............................................................................................. 52
13.0 TIME OFF AS AN INCENTIVE AWARD ................................................................ 52
14.0 ADMINISTRATIVE LEAVE (EXCUSED ABSENCE) ............................................ 52
14.1 General .................................................................................................................. 52 14.2 Blood Donation ..................................................................................................... 52
5-3
DoD 7000.14-R
Financial Management Regulation Table of Contents (Continued)
Volume 8, Chapter 5 *December 2022
14.3 Tardiness and Brief Absence ................................................................................ 52 14.4 Registering and/or Voting..................................................................................... 53 14.5 Taking Examinations ............................................................................................ 53 14.6 Attending Conferences or Conventions ................................................................ 53 14.7 Representing Employee Organizations................................................................. 53 14.8 Official Duty Status Funerals of Fellow Federal Law Enforcement Officers or Federal Firefighters ................................................................................................................ 53 14.9 Absence of Veterans to Attend Funeral Services ................................................. 54 14.10 Excused Absence for Employees Returning From Active Military Duty ............ 54 *14.11 COVID?19 Vaccinations and Boosters ................................................................ 55
15.0 WEATHER AND SAFETY LEAVE .......................................................................... 55
16.0 COURT LEAVE AND JURY DUTY ......................................................................... 56
16.1 16.2 16.3 16.4 16.5 16.6 16.7 16.8 16.9 16.10 16.11 16.12 16.13 16.14 16.15 16.16
General .................................................................................................................. 56 Summoned While on Annual Leave ..................................................................... 56 Requirements ........................................................................................................ 56 Intermittent Employment ...................................................................................... 56 FLSA Nonexempt Employees .............................................................................. 56 Documentation Required ...................................................................................... 56 Jury Duty Service Payment................................................................................... 57 Official Capacity Witness ..................................................................................... 57 Nonofficial Capacity Witness ............................................................................... 57 Certificate of Attendance and Collection of Fees Paid ......................................... 57 Collection of Fees Paid Incorrectly....................................................................... 58 Holiday.................................................................................................................. 58 Non-Workday ....................................................................................................... 58 Submission and Crediting of Fees Collected ........................................................ 58 Employee Absence................................................................................................ 58 Payroll Deduction ................................................................................................. 58
17.0 SHORE LEAVE........................................................................................................... 59
17.1 17.2 17.3 17.4 17.5 17.6 17.7 17.8 17.9 17.10 17.11
General .................................................................................................................. 59 Extended Voyage .................................................................................................. 59 Computing Shore Leave ....................................................................................... 59 Computing Days of Absence ................................................................................ 60 Granting Shore Leave ........................................................................................... 60 Minimum Charge .................................................................................................. 60 Time and Attendance Report ................................................................................ 60 Limitation.............................................................................................................. 60 Lump-Sum Leave Payment................................................................................... 60 Terminal Leave ..................................................................................................... 60 Forfeiture............................................................................................................... 60
5-4
DoD 7000.14-R
Financial Management Regulation Table of Contents (Continued)
Volume 8, Chapter 5 *December 2022
17.12 Transfer ................................................................................................................. 61
18.0 HOME LEAVE ............................................................................................................ 61
18.1 General .................................................................................................................. 61 18.2 Earning Home Leave ............................................................................................ 61 18.3 Home Leave Usage ............................................................................................... 63 18.4 Charging of Home Leave...................................................................................... 63 18.5 Indebtedness.......................................................................................................... 63 18.6 Transfer and Recredit of Home Leave.................................................................. 64
19.0 FUNERAL LEAVE ..................................................................................................... 64
19.1 General .................................................................................................................. 64 19.2 Official Duty Status .............................................................................................. 64
20.0 CONTINUATION OF PAY (COP) AND OWCP....................................................... 65
20.1 General .................................................................................................................. 65 20.2 Use of Leave ......................................................................................................... 65
21.0 MILITARY LEAVE .................................................................................................... 65
21.1 Four Types of Military Leave ............................................................................... 65 21.2 Military Leave for Active Duty, Active Duty Training, and Inactive Duty Training Under 5 U.S.C. ? 6323(a)........................................................................................ 66 21.3 Military Leave for Mobilized Federal Civilian Employees in Support of Contingency Operations or Employees Who Assist With Law Enforcement Under 5 U.S.C. ? 6323(b) .... ......................................................................................................................... 67 *21.4 Leave for National Guard of the District of Columbia Under 5 U.S.C ? 6323(c) 68 21.5 Leave for Military Reserve Technicians (Military Technicians (Dual Status)) Under 5 U.S.C. ? 6323(d) ...................................................................................................... 69 21.6 Substantiating All Military Leave Charges .......................................................... 69 21.7 Separation From Federal Service and Military Leave .......................................... 70 21.8 FLSA Nonexempt Employees .............................................................................. 70 21.9 Additional Information Regarding Absence During Uniformed Service ............. 70
22.0 FURLOUGH ................................................................................................................ 71
22.1 *22.2 22.3
General.................................................................................................................. 71 Shutdown Furlough............................................................................................... 71 Administrative Furlough....................................................................................... 72
23.0 LWOP........................................................................................................................... 73
23.1 General.................................................................................................................. 73
5-5
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