Columbia College



OverviewThe following have been identified as channels in which catalogs should be distributed. Some channels require cases, and some require individual quantities. Quantities per case will vary each year depending on the size of the catalog. Confirm case quantity annually.Columbia Staff/Faculty/AdministrationLibrary ReserveMJC Administration/Service AreasYCCD District Office and TrusteesHigh Schools in District (as specified)External Groups (as specified)Orientation/AdvisingBookstore SalesImportantThis process is designed to ensure that stakeholders receive a quantity appropriate to meet the needs of their areas. It also operates on the premise that “free” distribution does not serve students as much as an advising appointment would, which includes a free catalog. For this reason, “free” catalogs are only distributed to the public in very specific channels such as advising and external outreach.Project OversightThe IMC will review/update this list with the Instruction Office annually, and oversee initial and ongoing distribution of catalogs, including but not limited to; work order requests from the Warehouse, labeling of staff catalogs, mailbox and internal distribution. IO staff will be ready to support this process as needs determine. Requests outside of the IMC should not be fulfilled by Receiving. Continued >Process:Catalogs will initially be distributed internally with oversight from the IMC and support from the Instruction Office.To request cases (40 ea) after initial internal distribution: Contact Cathy Brown, IMC at X 5309 to request cases. Please inform us if they are being used for purposes other than those listed above. Spiral Binding: IMC will automatically spiral bound catalogs as follows, and quantities should be evaluated each year. Additional binded copies should be requested as need through IMC at no billed charge. Bulk requests are encouraged. 15 for use by Full-Time/Part-Time Counselors5 for Instruction Office Continued >Columbia Staff/Faculty/AdministrationQuantity: 92 eachPoint Person: IMC/Cathy BrownProcess:Quantity will be reviewed annually and confirmed between Instruction Office (IO) and IMC Staff. IMC staff will place in a work order for catalogs for this purpose. IO will generate “owner” labels and set it on catalogs to indicate this belongs to an individual as a “desk copy”.Areas:President and AssistantsVice Presidents and AssistantsDeans and AssistantsStudent Services personnelLibrary PersonnelInstruction ServicesFacultyFull-Time InstructorsFull- and Part-Time Counselors (spiral bound)(Detailed list and count can be found within the Excel document “Columbia Catalog count and distribution list”)MJC Administration/Service AreasQuantity: 20 eachPoint Person: Instruction Office/Bella LacazotteProcess:Quantity will be reviewed annually and confirmed between Instruction Office (IO) and IMC Staff. IMC staff will place in a work order for catalogs for this purpose. Will be sent to MJC via interoffice mail. Who receives:PresidentPresident’s Office personnelArticulation OfficerAdmissions/Records (4)Vice PresidentsDeans(Detailed list and count can be found within the Excel document “Columbia Catalog count and distribution list”)Continued>YCCD Chancellor’s Office/Board TrusteesQuantity: 9Point Person: Cari Craven Process:IMC will give the above quantity to the President’s Office for delivery to District. President may want to personally deliver to Chancellor and Trustees. District “Feeder” High SchoolsQuantity: 28Point Person: Michael Igoe Process:The IO team will order catalogs and prepare them for high school distribution by the Director of Student Success, Access and Retention when he makes contact with high schools in late Summer/early Fall. Business cards from Director of Student Success, Access and Retention will be paper clipped to each catalog. Schools should be updated each year. High Schools (per M. Igoe):OakdaleTiogaDon Pedro Gold Rush SummervilleSonora Bret Harte CalaverasWaterfordConnecting Waters(Detailed list and count can be found within the Excel document “Columbia Catalog count and distribution list”)Library Reserve Desk Quantity: 5 copiesPoint Person: Wendy Griffiths BenderProcess:IO will ensure that Library receives 5 copies for student use at the Library reserve desk. This should not be counted separately from the 3 copies sent to Library staff for use at their own desks.Bookstore Sales: $3 each Cases: 1 case delivered to bookstore upon delivery of catalogs, 4-5 cases estimated per year by Liz Rumney. Liz will put in a work order when inventory runs out. Cost determined by VPCAS. Point Person: Liz RumneyProcess:IO will work check with the bookstore on the number of cases needed (estimated) for the forthcoming year. In 16-17, there is no room to store on site, so the Bookstore will request as needed. External EntitiesQuantity: To be determined by D. FolettiPoint Person: Doralynn FolettiProcess:In 2016-2017 it was determined that External entities, e.g., Motherlode Job Training, Tuolumne County Office of Education, etc. would no longer receive printed catalogs unless requested. (Detailed list of entities and count can be found within the Excel document “Columbia Catalog count and distribution list”)Outreach Purposes (SSSP)Cases: 100 qty (4-5 cases)Point Person: Doralynn FolettiProcess:IO will work with counseling (Jeff Fitzwater) to confirm the quantities needed for their Outreach and Advising sessions.(Detailed list and count can be found within the Excel document “Columbia Catalog count and distribution list”)Orientation/Advising/Guidance Class Distribution (SSSP)Cases: To be determined with J, Fitzwater (10 cases of 40?)Point Person: Jeff FitzwaterProcess:IO will work with counseling (Jeff Fitzwater) to confirm the quantities needed for their Outreach and Advising sessions.(Detailed list and count can be found within the Excel document “Columbia Catalog count and distribution list”) ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download