2021 Annual Meeting - PLAN

[Pages:25]2021 Annual Meeting

November 5, 2021

Panhandle Library Access Network, Inc.

2020/2021 Board of Directors Mary Balint, President

Vicky Stever, Vice-President Debra Sears, Secretary/Treasurer

LisaMarie Bartusik Todd Humble Jenni McKnight

Renae Rountree Mike Thorpe Faye Watkins

PLAN Staff Charles Mayberry, Executive Director

Carol DeMent, Assistant Director Regina Burgess, Director of Professional Development

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PLAN MEMBERS October 2021

Apalachicola Municipal Library Chipola College Escambia County District Schools Florida A & M University Florida Geological Survey Florida State University Libraries Gadsden County Public Library Gulf Coast State College Gulf County Schools Hurlburt Field Base Library Keiser University ? Tallahassee LeRoy Collins Leon Co. Public Library Northwest Florida State College Northwest Regional Library System

Okaloosa County Public Library Coop. Panhandle Public Library Coop. Sys. Pensacola State College Santa Rosa County Library System Santa Rosa District Media Tallahassee Community College University of West Florida UWF Historic Trust Archive Walton County Public Library Warren D. Allen Music Library, FSU Washington County Public Library West Florida Public Libraries Wilderness Coast Public Libraries

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Panhandle Library Access Network, Inc. Annual Meeting

November 5, 2021

Agenda

9 AM CT / 10 AM ET Welcome & PLAN Staff Reports

? Mary Balint, Board President ? Charles Mayberry, Executive Director ? Carol DeMent, Assistant Director ? Regina Burgess, Director of Professional Development

10:00 AM CT / 11:00 AM ET Business Meeting

? Vote to approve the minutes of last year's Annual Meeting ? Election of Board of Directors ? Member Dues Proposal

10:30 AM CT / 11:30 AM ET Break

11:00 AM CT / 12:00 AM ET Panel Discussion Envision the Future: What will your library look like in 35 years?

12:00 PM CT / 1:00 PM ET Lunch

1:00 PM CT / 2:00 PM ET Round Table Discussions

2:00 PM CT / 3:00 PM ET Adjourn

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Panhandle Library Access Network Executive Director's Report for FY2020-2021

Outlook and Funding I am happy to report that PLAN started the current fiscal year on October 1st in a very strong position in terms of grant funding available to support the services provided for our libraries. The hard work done last fiscal year by our staff and our lobbyist, plus the Division of Library and Information Services, resulted in more than $1 million in revenue being available for this current year. This is twice the funding obtained last year. The increase enables PLAN to enhance existing services by increasing the number of electronic resources available to member libraries, assisting its libraries with technology planning, and more.

It should be noted that no grant funds can be retained by PLAN after the grant period. Grant funds cannot go into the bank for future use by PLAN as emergency or reserve funds. All grant funding must, by law, be spent by the end of the fiscal year and spent only on the projects specified in the grant agreement. Therefore, the ongoing viability of the organization depends upon member dues, primarily.

Following is a summary of revenue sources and amounts from last fiscal year and projected revenue for the current fiscal year:

For last year, FY2020-2021: Note that PLAN's Library Cooperative Grant funding ($400,000) was vetoed out of the state budget. Actual funding received included:

? $220,000 in an LSTA Grant to support PLAN's Continuing Education Program ? $175,000 from a CARES ACT Grant entitled "Reemployment & Launchpads" ? $51,500 in PLAN member dues ? $67,106 from a Federal PPP Loan (which has been "forgiven") ? $1,427 was received from the Target Circle program TOTAL Revenues for FY2020-2021: $515,033

For the current year, FY2021-2022, the projected revenue includes: ? $400,000 in Library Cooperative Grant (State) funds ? $220,000 from the LSTA Continuing Education Grant ? $163,577 from an LSTA Grant entitled "Lifelong Learning & Literacy" that includes funding for Playaway products, Cooperative purchase of e-books, eaudiobooks, and Universal Class ? $20,979 from an ARPA Grant entitled "Continuity Planning for Libraries in the Panhandle" that provides funding for a consultant to assist libraries with developing Continuity of Operation plans ? $198,843 from an ARPA Grant entitled "Technology Planning & More for Libraries in the Panhandle" that includes funding for the following activities: technology planning, technology training for staff, urgent technology equipment needs, and website development ? $56,500 in Member Dues are estimated

TOTAL Projected Revenues for FY2021-2022: $1,059,899

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Continuing Education for Library Staff PLAN provided many opportunities for library staff training, including webinars, webinar recordings, self-paced training, and virtual conferences.

Type of Training Webinars Recordings Self-Paced Training Conferences Online Annual Meeting TOTALS

Total Number

66 100 228

2 1 397

Total Attendance

2,147 8,868 7,586

354 44 18,999

Total Hours

74 747 26485 12 1.5 27,320

Direct Cost $31,677 $0 $31,516 $5,975 $0 $69,168

Market Value Total

$87,450 $399,980 $629,950

$97,350 $6,600

$1,221,330

Continuing Education Resources

PLAN CE Events:



PLAN Self-Paced Training:



PLAN Webinar Recordings:



WebJunction:



Florida Library Webinars:



State Library eCard:



Tech-Talk ? Sign up to receive emails: ? Tech-Talk Database: o Username: plan o Password: plan



Multitype Library Cooperatives: ? Tampa Bay Library Consortium: ? Northeast Florida Library Information Network: ? Southeast Florida Library Information Network: ? Southwest Florida Library Network:



National Network of Libraries of Medicine:

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Cooperative Purchasing Program In fiscal year 2020-2021 PLAN transitioned its cooperative purchase from RBdigital (Recorded Books) to OverDrive. Thanks to the willingness of the participating libraries to share their collections through the Advantage program, the shared collection has grown greatly. OverDrive's changes to the e-magazine subscription dramatically increased the number of titles available. The total holdings equal 24,491 titles, which is an increase of over 500%. The total market value of the collection is $1,273,745. In the coming year, we will spend at least an additional $100,000 to add content.

e-magazine titles 117

Shared Collection Size

3844

audio book titles

1469

9764

ebook titles 0

2507

14727

2000

4000

6000 Sep-21

8000 Sep-20

10000

12000

14000

16000

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