Garland Independent School District

[Pages:113]Garland Independent School District

Serving the North Texas Communities of Garland, Rowlett, and Sachse

Employee Handbook 2015-2016

Published by Office of Human Resources Garland Independent School District

Table of Contents

Employee Handbook Receipt....................................................................................... 1

Superintendent Welcome ............................................................................................. 2

Introduction ................................................................................................................... 3

District Information....................................................................................................... 4

District Map Page 1 ..................................................................................................................... 5 District Map Page 2 ..................................................................................................................... 6 Mission Statement, Goals, and Objectives .................................................................................. 7 Strategic Plan 2015-2016............................................................................................................. 8 Board of Trustees......................................................................................................................... 9 Administration ........................................................................................................................... 10 School Calendar......................................................................................................................... 11 Helpful Contacts ........................................................................................................................ 12 Helpful Websites ....................................................................................................................... 12

Employent ................................................................................................................... 13

Equal Employment Opportunity................................................................................................ 13 Job Vacancy Announcements.................................................................................................... 13 Contract and non-contract employment .................................................................................... 13 Probationary contracts ............................................................................................................... 13 Term contracts ........................................................................................................................... 14 Noncertified professional and administrative employees.......................................................... 14 Paraprofessional and auxiliary employees ................................................................................ 14 Certification and Licenses ......................................................................................................... 14 Searches and Alcohol and Drug Testing ................................................................................... 15 Health Safety Training............................................................................................................... 15 Reassignments and Transfers .................................................................................................... 16 Workload and Work Schedules ................................................................................................. 16 Breaks for Expression of Breast Milk ....................................................................................... 18 Outside Employment and Tutoring ........................................................................................... 19 Lesson Plans .............................................................................................................................. 19 Performance Evaluation ............................................................................................................ 19 Employee Involvement.............................................................................................................. 20 Staff Development ..................................................................................................................... 20

Compensation and Benefits....................................................................................... 21

Salaries, Wages, and Stipends ................................................................................................... 21 Federal Funded Positions........................................................................................................... 21 Payday ....................................................................................................................................... 22 Notice to Employees: Requirements of the Affordable Care Act ............................................ 22 Basic Information About Health Care Offered By Garland ISD............................................... 23 Monthly Payroll Schedule ......................................................................................................... 24 Bi-Weekly Payroll Calendar...................................................................................................... 25 Direct Deposit ............................................................................................................................ 26

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Payroll Deductions .................................................................................................................... 26 Overtime Compensation ............................................................................................................ 27 Travel expense reimbursement .................................................................................................. 27 Health, Dental, and Life Insurance ............................................................................................ 28 Other Benefits............................................................................................................................ 29 Employee Wellness Program..................................................................................................... 29 Employee Discounts .................................................................................................................. 29 Employee Clinic ........................................................................................................................ 29

Leaves and Absences ................................................................................................ 31

Reporting Absences and Securing a Substitute ......................................................................... 31 Medical Certification ................................................................................................................. 31 Continuation of Health Insurance .............................................................................................. 32 State Personal Leave.................................................................................................................. 32 Old State Sick Leave ................................................................................................................. 33 Local Leave ............................................................................................................................... 33 Extended Leave ......................................................................................................................... 33 Family and Medical Leave Act (FMLA)--General Provisions ................................................ 34 Local Family and Medical Leave (FMLA) Provisions ............................................................. 35 Military Family Leave Entitlements.......................................................................................... 35 Requests for FMLA ................................................................................................................... 36 Temporary disability.................................................................................................................. 36 Workers' compensation benefits ............................................................................................... 37 Assault leave.............................................................................................................................. 37 Jury duty .................................................................................................................................... 38 Other Court appearances ........................................................................................................... 38 Military leave............................................................................................................................. 38

Complaints and grievances ....................................................................................... 39

Fraud, Ethics & Compliance Hotline ........................................................................................ 39

Employee Conduct and Welfare ................................................................................ 39

Standards of Conduct................................................................................................................. 39 Code of Ethics and Standard Practices for Texas Educators .............................................................. 40

Enforceable Standards........................................................................................................................ 40

Dress Code Policy ..................................................................................................................... 42 Discrimination, Harassment, and Retaliation ............................................................................ 43 Harassment of Students ............................................................................................................. 43 Reporting Suspected Child Abuse ............................................................................................. 43 Sexual Abuse & Maltreatment of Children ............................................................................... 45 Reporting Crime ........................................................................................................................ 45 Technology Resources............................................................................................................... 45 Personal Use of Electronic Media ............................................................................................. 46 Personal Use of Electronic Media with Students ...................................................................... 46 Criminal History Background Checks....................................................................................... 47 Employee Arrests and Convictions ........................................................................................... 47 Tobacco Products and E-Cigarette Use ..................................................................................... 48

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Fraud and Financial Impropriety ............................................................................................... 49 Conflict of Interest..................................................................................................................... 50 Gifts and Favors......................................................................................................................... 50 Copyrighted Materials ............................................................................................................... 50 Associations and Political Activities ......................................................................................... 50 Charitable Contributions............................................................................................................ 51 Safety ......................................................................................................................................... 51 Possession of Firearms and Weapons........................................................................................ 51 Visitors in the Workplace .......................................................................................................... 51 Volunteers on Campus............................................................................................................... 52 Asbestos Management Plan....................................................................................................... 52 Pest Control Treatment .............................................................................................................. 52 Other Topics .............................................................................................................................. 52

ID Badges ............................................................................................................................................ 52

No Child Left Behind ........................................................................................................................... 53

General Procedures.................................................................................................... 54 Weather Procedures ................................................................................................................... 54 Severe Weather.................................................................................................................................. 54

Bad Weather Makeup Days................................................................................................................ 55

Skylert ................................................................................................................................................. 55

Emergencies............................................................................................................................... 55 Purchasing Procedures............................................................................................................... 55 Oracle Self-Service.................................................................................................................... 55

Employee Clinic .................................................................................................................................. 55

Human Resources............................................................................................................................... 56

Payroll................................................................................................................................................. 56

Learner Home ..................................................................................................................................... 56

Purchasing .......................................................................................................................................... 57

Name and Address Changes ...................................................................................................... 57 Personnel Records ..................................................................................................................... 57 Building Use .............................................................................................................................. 57

Terminationof Employment ....................................................................................... 58 Resignations............................................................................................................................... 58 Contract employees ........................................................................................................................... 58

Non-contract employees .................................................................................................................... 58

Dismissal or Nonrenewal of Contract Employees..................................................................... 58 Dismissal of Noncontract Employees........................................................................................ 59 Exit Interviews and Procedures ................................................................................................. 59 Reports to Texas Education Agency ......................................................................................... 59 Reports Concerning Court-Ordered Withholding ..................................................................... 61

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Student Issues ............................................................................................................ 61 Equal Educational Opportunities............................................................................................... 62 Student Records ......................................................................................................................... 62 Parent and Student Complaints.................................................................................................. 63 Administering Medication to Students ...................................................................................... 63 Dietary Supplements.................................................................................................................. 63 Psychotropic Drugs.................................................................................................................... 64 Student Conduct and Discipline ................................................................................................ 64 Student Attendance.................................................................................................................... 64 Bullying ..................................................................................................................................... 64 Hazing........................................................................................................................................ 64

Appendices ................................................................................................................. 66 Appendix A- Absences and Leave ............................................................................................ 67 Appendix B- Salary Schedule and Benefits .............................................................................. 71 Appendix C- Substitute System................................................................................................. 78 Appendix D-Child Abuse & Neglect Policies ........................................................................... 78 Appendix E- Employee Arrest/Conviction Report.................................................................... 81 Appendix F- Technology Acceptable Use Policy ..................................................................... 82 Appendix G- Bullying ............................................................................................................... 91 Appendix H- Teacher Standards................................................................................................ 97 Appendix I- Fraud, Ethics & Compliance Hotline .................................................................. 105

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Employee Handbook Receipt

White copy--Principal/Supervisor Yellow copy--Employee

Name ______________________________________ Campus/Department ___________________________

I hereby acknowledge receipt a copy of the Garland ISD Employee Handbook. I agree to read the handbook and abide by the standards, policies, and procedures defined or referenced in this document.

The handbook is in electronic format.

Employees must access and review the handbook on the Garland ISD intranet at 1) click on department ; 2) click on Human Resources; 3) click on 2015-2016 Employee Handbook.

In addition, the handbook may be accessed at either in the supervisors' office or in a school library.

The information in this handbook is subject to change. I understand that changes in district policies may supersede, modify, or render obsolete the information summarized in this book. As the district provides updated policy information, I accept responsibility for reading and abiding by the changes.

I understand that no modifications to contractual relationships or alterations of at-will employment relationships are intended by this handbook.

I understand that I have an obligation to inform my supervisor or department head of any changes in personal information, such as phone number, address, etc. I also accept responsibility for contacting my supervisor or the Department of Human Resources if I have questions or concerns or need further explanation.

I authorize Garland ISD Human Resources employees to view and use examination results on the secure Educator Certification Online System (ECOS), which contains certification examination results, for employment purposes. (Texas Education Code 21.048(c-1)

TEC, 21.048 (c-1) The results of an examination administered under this section are confidential and are not subject to disclosure under Chapter 552, Government Code, unless:

(1) the disclosure is regarding notification to a parent of the assignment of an uncertified teacher to a classroom as required by Section 21.057; or

(2) the educator has failed the examination more than five times.

________________________________ Signature

_________________________ Date

Note: You have been given an NCR copy of this form. Please sign and date it. Keep the yellow copy and return the white copy to your principal/supervisor.

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Superintendent Welcome

August 11, 2015 Congratulations and welcome to the Garland Independent School District. You are now part of a family with roots stretching back more than a century. Those of you reading this letter are the best of the best. Thousands applied for teaching positions in our district and you are among the select few who made it. This is a great place to begin your career as educators. I, too, remember my first year as a teacher. My successes in the classroom and administration led me to this position as superintendent. Those same opportunities are there for you to grasp. Make the most of every day and every experience. You have the opportunity to touch and guide the lives of hundreds, possibly thousands, of students who will, in turn, impact thousands more throughout their own lives. Students will absorb your words and actions, and it all begins with the exceptional qualities and dynamic personalities that brought you to this fun and rewarding career. Good luck and have a great year!

Bob Morrison Superintendent

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Introduction

The purpose of this handbook is to provide information that will help with questions and pave the way for a successful year. Not all district policies and procedures are included. Those that are have been summarized. Suggestions for additions and improvements to this handbook are welcome and may be sent to the Director of Human Resources, Box 104. This handbook is neither a contract nor a substitute for the official district policy manual. Nor is it intended to alter the at-will status of non-contract employees in any way. Rather, it is a guide to and a brief explanation of district policies and procedures related to employment. These policies and procedures can change at any time; these changes shall supersede any handbook provisions that are not compatible with the change. For more information, employees may refer to the policy codes that are associated with handbook topics, confer with their supervisor, or call the appropriate district office. District policies can be accessed on line at: and located in the office of the Assistant Superintendent for Student Services and Community Relations, where they are available for employee review during normal working hours.

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