NMAA

NMAA

Commission Meeting

Wednesday, September 6, 2017 NMAA 9:00 AM

New Mexico Activities Association Commission

Updated July 2017

Small Area A ?

Term Expires Dec. 31, 2019 Mr. Tim Host Academy for Technology and the Classics 74 A-Van-Nu-Po Road Santa Fe, NM 87508 505-473-4282, Fax: 505-467-6513 email: tim.host@

Small Area B ?

Term Expires Dec 31, 2018 Mr. Dickie Roybal Melrose High School P.O. Box 275 Melrose, NM 88124 575-253-4267, Fax: 575-253-4291 email: rroybal@

Small Area C ?

Term Expires Dec. 31, 2019 Mr. Jory Mirabal Magdalena High School P.O. Box 629 Magdalena, NM 87825 575-854-2241, Fax: 575-854-2531 email: jmirabal@magdalena.k12.nm.us

Small Area D ?

Term Expires Dec. 31, 2017 Mr. David Campbell Dexter High School 100 N. Lincoln Dexter, NM 88230 575-734-5420, Fax: 575-734-6709 email: campbelld@

Non-Public School Representative ? Term Expires Dec. 31, 2017 Dr. John Foreman Mesilla Valley Christian School 3850 Stern Dr Las Cruces, NM 88001 575-525-8515, Fax: 575-526-2713 email: jforeman@

New Mexico High School Athletic Directors Association Rep. Mr. Mike Huston c/o NMADA 6600 Palomas Ave. NE Albuquerque, NM 87109 505-923-3278, Fax: 505-923-3114 email: mhuston2000@

New Mexico Officials Association Representative Mr. Jess Martinez Albuquerque, NM 505-228-0102 email: jessmartinez3@

New Mexico Association of Secondary School Principals Rep. Mr. V. Scott Affentranger Cleveland High School 4800 Laban Circle Rio Rancho, NM 87144 505-938-0325 email: scott.affentranger@

Large Area A ?

Term Expires Dec. 31, 2017 Mr. Bruce Carver (Chairman) Rio Rancho Public Schools 500 Laser Rd. Rio Rancho, NM 87124 505-896-0667, Fax: 505-896-0662 email: bcarver@

Large Area B ?

Term Expires Dec. 31, 2017 Mr. Cooper Henderson Artesia High School 1106 W. Quay Artesia, NM 88210 575-746-2373, Fax: 575-746-8816 email: chenderson@

Large Area C ?

Term Expires Dec. 31, 2019 Mr. Ernie Viramontes Las Cruces Public Schools 505 S Main St. Las Cruces, NM 88001 575-527-5812, Fax: 575-527-6677 email: eviramontes@lcps.k12.nm.us

Large Area D ?

Term Expires Dec. 31, 2018 Ms. Nickie McCarty Taos High School 134 Cervantes Street Taos, NM 87571 575-751-8000, Fax: 575-751-8001 email: nikmcc@

State School Boards Association Representative Ms. Jennifer Viramontes 4950 McNutt Road Sunland Park, NM 88063 575-882-6200 email: jviramontes@gisd.k12.nm.us

New Mexico High School Coaches Association Rep. Mr. Thomas "Buster" Mabrey 6600 Palomas Ave. NE Albuquerque, NM 87109 505-821-8600, Fax: 505-923-3114 505-554-7349 (cell) email: tmabrey@

Activities Council Member Mr. Don Gerheart 93 Mimbres Dr. Los Alamos, NM 87544-3716 505-672-9840 email: dgerheart@

Jr. High / Middle School Representative Ms. Debbie Coffman Albuquerque Academy 6400 Wyoming Blvd. NE Albuquerque, NM 87109 505-828-3342 email: coffman@aa.edu

Note: The terms of the elected representatives to the NMAA Commission shall be three years. The initial term lengths are staggered to provide continuity on the Commission. Subsequent terms are for three years for the elected position.

NEW MEXICO ACTIVITIES ASSOCIATION COMMISSION MEETING

NMAA - Hall of Pride and Honor September 6, 2017 9:00 AM

AGENDA

A= Action Item

D/I= Discussion/ Information Item

I.

Call Meeting to Order and Welcome

Roll Call ? Ascertain Quorum

(A) Approval of Agenda

(A) Approval of Minutes (May 17, 2017)

Alissa Wesbrook, Asst. to Exec. Dir. Bruce Carver, Chairman Bruce Carver, Chairman

II. Elections (A) Election of Commission Chairperson

(A) Election of Commission Vice-Chairperson

Bruce Carver, Chairman Commission Chairperson

III. NMAA Director's Report

Dusty Young, Associate Director

IV. NMAA Financial Report

Shari Kessler-Schwaner, Business Mgr.

V. NMAA Activities Report

Dana Pappas, Deputy Director

VI. New Mexico Officials Association Report

Dana Pappas, Deputy Director

VII. Discussion/ Information Items (D/I) Home School Teams (D/I) Junior High Game Limitations for 9th Graders (D/I) IB Program at Sandia HS (D/I) Classification & Alignment Update (D/I) Scholastic Eligibility Committee Update (D/I) AED/EAP Requirements for State Tournament Hosts

Dr. Linda Walkup & Carolyn Connor Cooper Henderson, Artesia HS Sally Marquez, Executive Director Sally Marquez, Executive Director Sally Marquez, Executive Director Scott Owen, Assistant Director

VIII. Action Items (A) Wrestling: State Seeding Date (A) Wrestling: Rules of Classification & Alignment

IX. Consider Adjournment

Scott Owen, Assistant Director Scott Owen, Assistant Director

Next Commission Meeting ? November 15, 2017 (NMAA)

NMAA Commission Meeting May 17, 2017 9:00 AM NMAA Office

Welcome ? The meeting was called to order by Mr. Bruce Carver at 9:00 am. A roll call was conducted by Ms. Jacquelyne Martinez, NMAA Assistant Director, and the following members were present:

Mr. Tim Host (Small, Area A) Mr. Bruce Carver (Large, Area A) Mr. Dickie Roybal (Small, Area B) Mr. Dale Fullerton (Large, Area B) Mr. Jory Mirabal (Small, Area C) Mr. Ernie Viramontes (Large, Area C) Mr. Dave Campbell (Small, Area D) Ms. Nickie McCarty (Large, Area D) Mr. Thomas Mabrey (New Mexico High School Coaches Association Rep.) Mr. Jess Martinez (New Mexico Officials Association Rep.) Mr. Pete MacFarlane (Non-Public School Rep.) Mr. Scott Affentranger (New Mexico Association of Secondary School Principals Rep.) Mr. Mike Huston (New Mexico High School Athletic Directors Association Rep.) Mr. Don Gerheart (Activities Council Member) Ms. Debbie Coffman (Jr. High/Middle School Rep.)

Present via teleconference: Ms. Jennifer Viramontes (State School Boards Association Rep.)

16 members present representing a quorum.

Approval of Agenda: Mr. Carver asked for a motion to approve the agenda. Mr. Viramontes made a motion to approve the agenda. Mr. Fullerton seconded the motion. A vote was taken and passed unanimously (16-0).

Approval of Minutes: Mr. Carver asked for a motion to approve the minutes of the February 1, 2017 Commission Meeting as presented. Mr. Roybal made a motion to approve the minutes. Mr. Martinez seconded the motion. A vote was taken and passed unanimously (16-0).

NMAA Directors' Report: Mr. Dusty Young, NMAA Associate Director, discussed four (4) items on his report: 1) the recent Spring State Championships; 2) the three sites for the 2018-2020 State Golf Championships which will be The Canyon Club in Albuquerque, Pinon Hills in Farmington, and Rockwind Community Links in Hobbs; 3) the NMAA Foundation Golf Classic; and 4) he recognized Scott Evans, NMAA Assistant Director, for his leadership and service to education as he will be retiring in June.

NMAA Activities Report: Ms. Dana Pappas, Commissioner of Officials, presented the activities report. She discussed three (3) items on her report: 1) the Spring activities season including but not limited to events

held in Scholastic Publications, Student Council, English Expo, all of the CTLP's, three music events, JROTC, Chess and others. Results/info from these events can be found on the NMAA website on each individual Activity landing page; 2) the next Activities Council Meeting will be held on Tuesday, August 29th; and 3) an update regarding the Student Leadership Advisory Council and its new representatives.

NMAA Officials Report: Ms. Dana Pappas, Commissioner of Officials, presented the officials report. She discussed three (3) items on her report: 1) a new and successful system that was used for State Basketball Tournament assignments, which were all done through the NMAA office; 2) provided an overview of the April NMOA Executive Board Meeting; and 3) announced that the NMOA State Clinic will be held July 27-29, at Del Norte High School with the banquet and awards ceremony on Friday, July 28 at the Marriott Pyramid.

General Discussion/Information Items Football ? Summer Camps: Mr. Young discussed section 7.5.3 of the NMAA handbook (Summer Activity). The football sports specific committee is proposing to keep the same rules intact, but allow coaches to be on the field with their athletes when attending full contact "individual" camps hosted by non-NMAA member school third party organizations (i.e. universities, colleges, etc.). The commission discussed this item and their feedback will be taken back to the football sports specific committee.

Volleyball ? Line Judges: Ms. Marquez discussed the use of line judges in volleyball. She asked the Commission if the NMAA should consider using the same policy in volleyball for line judges as is used in football for members of the line-to-gain crew, where these individuals must be adults. The feedback collected will be used by the NMAA staff moving forward.

Sanctions for dropping out of a regular season tournament: Ms. Marquez discussed the sanctions for dropping out of a regular season tournament. The commission recommended possible options and solutions for holding schools accountable for dropping out of a tournament. This feedback will be taken to the Athletic Directors meeting in July.

Scholastic Eligibility: Ms. Marquez discussed scholastic eligibility. Athletic Directors are having a hard time tracking the online courses for a student athlete's eligibility. Based on feedback from the Commission, the NMAA will consider the creation of a Scholastic Eligibility Committee to look at this area and potential changes that could benefit the membership.

NMAA Calendar: Ms. Marquez discussed three items pertaining to the NMAA Calendar ? 1) Basketball coaches were surveyed and were in favor of starting their season two weeks later to help with the overlap between fall & winter sports; 2) Football coaches were surveyed and were in favor of allowing games to start one week earlier so that the season could end one week earlier; and 3) Superintendents were surveyed and were against a change to the calendar that would place spring sport championships one week later.

Classification/Alignment: Ms. Marquez discussed the various recommendations from the Classification & Alignment Committee that will be proposed to the Board in June. A straw vote was taken by the commission on five (5) items; 1) eleven (11) commission members were in favor of cutting games in sports with more than 10 games/contests per season; 2) fifteen (15)

commission members were in favor of going from 16 teams to 12 teams in state basketball & baseball; 3) one (1) commission member was in favor of cutting game limitations by 10% in all sports; 4) eleven (11) commission members were in favor of dropping the district tournament in basketball & volleyball; and 5) thirteen (13) commission members were in favor of leaving game limitations as is, but cutting the district tournament in basketball and volleyball and only taking 12 teams to the state tournament in baseball and basketball.

Action Items Football ? Use of Play Clock: (Referenda Item): Mr. Young asked the commission members to consider adding verbiage to the NMAA handbook regarding the use of an electronic 25-second clock in the sport of football. The proposal is in line with NFHS rules. Mr. Carver asked for a motion to approve the proposal. Mr. Martinez made the motion to approve the proposal. Mr. Host seconded the motion. A vote was taken and passed unanimously (16-0).

Football ? Playoff Games ? 250 Mile/Mutual Agreement: Mr. Young asked the commission members to consider adjusting bylaws regarding the date/time of state football playoff games when schools are 250 or more miles apart ? 1st Round, Quarterfinals, and Semifinals only (bylaw 7.15.4.F). Mr. Carver asked for a motion to approve the proposal. Mr. Campbell made the motion to approve the proposal. Mr. Mabrey seconded the motion. A vote was taken and passed unanimously (16-0).

Elimination of Orchestra as an Activity: Ms. Pappas asked the commission members to consider eliminating orchestra as a sanctioned NMAA Activity. Mr. Gerheart proposed to gather more information on the schools that have orchestra and bring this back to the commission to vote on in September. Mr. Carver asked for a motion to table the proposal until the next commission meeting. Mr. Mabrey made the motion to table the proposal. Mr. Host seconded the motion. A vote was taken and the action item was tabled (16-0).

Appeal Procedure: (Referenda Item): Ms. Marquez proposed two adjustments within Section 13 of the NMAA Handbook (Appeal Process) ? 1) modifications to Bylaw 13.1.2, Initial Appeal Procedures - Notice of Appeal, which added verbiage stating that schools must be present at appeal hearings that are initiated by a parent; and 2) modifications to Bylaw 13.2.2, Appeal to Board of Directors - Notice of Appeal, which added verbiage starting that an appeal fee of $500 would be added at this level. Mr. Carver asked for a motion to approve the proposal. Mr. Mirabal made the motion to approve the proposal. Mr. Gerheart seconded the motion. A vote was taken and passed unanimously (16-0).

Consider Adjournment Mr. Carver asked for a motion to adjourn the meeting at 11:08 am. Mr. Huston made a motion to adjourn the meeting. Mr. Affentranger seconded the motion. A vote was taken and passed unanimously (16-0).

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