THE GOOD, THE BAD
[Pages:20]THE GOOD, THE BAD
AND
THE UGLY
OF
CONTRACTOR PROPOSALS
MODERATOR: Leisa Bodway, Director OAGM, Acquisition Business & Services Group
JOHN SROKA
CHIEF FINANCIAL OFFICER PROVIDER RESOURCES, INC.
LEISA BODWAY
MODERATOR
CHRIS KLOTS
DIRECTOR
CENTER FOR MEDICARE
MEDICARE CONTRACTOR MANAGEMENT GROUP
DIV OF MAC STRATEGY & DEVELOPMENT
MELINDA (MIKI) LEWIS
DEPUTY DIRECTOR
OFFICE OF INFORMATION SERVICES RESOURCE &
ACQUISITION MANAGEMENT GROUP
DIVISION OF CONTRACTS AND PROCUREMENT
PANEL of
EXPERTS
CHIP FARMER
CONTRACTING OFFICER OAGM, MEDICARE ADMINISTRATIVE
CONTRACTOR GROUP
DIV OF WESTERN MACS
CHRIS HAGEPANOS
DIRECTOR
OAGM, INFORMATION TECHNOLOGY GROUP
DIVISION OF DATA CENTER CONTRACTS
DEBRA STIDHAM
CONTRACTING OFFICER
OAGM, ACQUISITION SERVICES GROUP
DIV. OF PROGRAM INTEGRITY & FINANCIAL CONTRACTS
Agenda
Characteristics and Examples of ?
Good Proposals Bad Proposals Ugly Proposals
Questions for the Panel
WHY ARE WE CONCERNED ABOUT WHAT THE
CONTRACTOR'S PROPOSAL SAYS?
Category
Contracts Grants Interagency Agreements
TOTAL
FY 2012 Dollars
$5.1 billion $2.2 billion $1.03 billion $8.33 billion
FY 2013 Dollars
$5.75 billion $3.4 billion $851 million $10 billion
ADDITIONAL CONCERNS?
? FEDERAL ACQUISITION REGULATION VISION:
"To deliver on a timely basis, the best value product or service to the customer, while maintaining the public's trust and fulfilling public policy objectives."
? SMALL BUSINESS GOALS ? 20% OF ALL CMS AWARDED DOLLARS MUST GO TO SMALL BUSINESSES
HOW DO WE MAKE THESE ASSURANCES???
? Satisfy the customer in terms of cost, quality and timeliness of the delivered product or service by, for example ?
? Maximize the use of commercial products or services;
? Use contractors who have a track record of successful past performance or who demonstrate a current superior ability to perform; and,
? Promoting competition.
The Good
Characteristics of Good Proposals: BUSINESS Proposal:
? Information on various cost proposal worksheets are consistent with other associated cost proposal worksheets.
? Labor categories, hours, FTEs accurately align with staffing plan.
? Cost proposal tracks to Work Breakdown Structure (WBS) ? Basis of estimate for each cost element is clear. ? Basis for estimate for each cost element is substantiated. ? The contractor paid attention to whether the requirement
is commercial or non-commercial, which required build up (or not) of labor rates.
The Good
Characteristics of Good Proposals: TECHNICAL Proposal:
? Technical proposal narrative tracks to the Work Breakdown Structure (WBS) AND Cost Proposal.
? The proposal tell the reviewer not only "What" will be accomplished, but "How" it will be accomplished.
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