BBC



Appendix B: Programme paperwork templates PROGRAMME AS BROADCAST FORMSThe Value of PasB Information to the BBCProgramme as Broadcast information (PasB) is an essential business requirement for all programmes broadcast by the BBC. A PasB must be completed for all originations & repeats. The information contained in a PasB supports research, re-use, and commercial exploitation of audio material. PasB information is stored in Proteus for Radio productions. PasBs not created in Proteus can be sent to I&A Production Intake for archiving.Listed below are the reasons PasB information is a vital element of the production process:CataloguingWhen audio is selected for archiving the PasB information is the primary source of cataloguing information on INFAX. Without it, it is very difficult to produce a comprehensive cataloguing entry, making research and re-use of the material difficult if not impossible. This is particularly important given the BBC’s commitment to making archival content available to the public through the iPlayer. The public will use the metadata you provide to search & access content. EvidenceThe PasB is the primary record of the content of programmes. It is the ‘evidence’ of each programme the BBC has broadcast, and the relevant rights & agreements it has reached to do so.PasB information is classified by the BBC as a ‘core record’. All PasBs are kept permanently by I&A on behalf of the BBC. PasBs are an historical record of the format and content of programmes. They are an indication of the ‘look and feel’ of a network.All output on all BBC network radio is archived for 90 days by the Control Room to meet legal requirements. Should a legal case be brought on any of these programmes, the PasB may be required as evidence of:Copyright material usedAgreements for payment with contributors to the programmeThe production team responsible for each programmeExploitation of Audio MaterialBBC Worldwide find it extremely difficult, if not impossible, to exploit audio material when there is no supporting PasB rights information.In the context of the financial constraints imposed by the licence fee settlement, there will undoubtedly be a need to repeat more programmes/re-use content. PasB information will be vital to support the re-use of programme material. HOW TO COMPLETE A PasB FORMProgramme Title:Full name of the programme as billed in the Radio Times etc.Programme number:As provided by BBC Commissioning.Service:Network on which the programme was made to TX Platform:e.g. FM, LWWeek:BBC week during which the programme TX’dDay:Day the programme TX’d.Date:Date of TXStart/Finish:Time of TX e.g. 19:30 – 20.00 (use 24 hr clock)Stereo:Y or NPre – Record:Y or N Pre – Record Date:Date recording made, if applicable. Otherwise leave blank. Tx Slot:Length of the commissioned programme, e.g. 28’30. Proteus ProgrammeThis has two parts: the root part refers to the programme Number(e.g. PEM23000016) and a counter on the end counts transmissions (e.g. /AAA/AAB/AAC) it should look like this PEM23000016/AAADuration:Actual length of the recorded programme, e.g. 28’07.Music Used:Y or N. Please note you must complete a Music Reporting form for the programme even if no music was used. Producer:Name of the producer/s who made the programmeAddress:Name and address of independent company / BBC department PABX:Contact details for the Producer: office / mobile numberRunning Order Description: Description of the programme content. This must describe what the programme is about, and list ALL contributors and their roles. It must also include details of ALL copyright material used, including BBC archive, bought in material, or material where no fee is required. If the programme is a magazine programme or a sketch show, then each running order item should be recorded separately. Include the contributors and details of any music used for each item in the running order. Programmes such as Dramas and Documentaries can be reported as one running order item. However, all contributors, copyright material and music used should be recorded on the PasB. Do not include any financial or personal details (e.g. home address and phone numbers) in the PasB. Production details form – used for P as B report.PASRPASRBILLINGPASBISSUE DATE2345PRODUCTION NOTX DETAILSSERVICEW/BWEEKDAYDATESTART/FINISH6 ORIGINATION7R8REPEATR910RSTEREOPRE-RECPRE-REC DATETX SLOTPROTEUS PROGRAMME NUMBERDURR.O.T.MUSIC USED11121314151618PRODUCERADDRESSPABXSTART TIMEPROGRAMME TITLE AND RUNNING ORDERINSERT PROTEUS PROGRAMME NOINSERT DURProduction Details (Continuation sheet)Programme Title:Production Number:TX Date:SheetofInsert Proteus Programme No:Insert Dur:*SAMPLE* Production details form – used for P as B report. Production details form – used for P as B report.PASRPASRBILLINGPASBISSUE DATE234507/01/2012PRODUCTION NOTX DETAILSSERVI CEW/BWEEKDAYDATESTART/FINISH6 ORIGINATION7R02Saturday07/01/1210:00 - 10:308REPEATR910RSTEREOPRE-RECPRE-REC DATETX SLOTFINAL TAPE NUMBERTAPE DURR.O.T.MUSIC USED11Y12Y1329/12/20111415PLN202/124AHK20261628:1418PRODUCER William O'HareADDRESS Popular Front Productions, 15 Castle Street, Tooting, London SW17 2LAPABX o208 7641316START TIMEPROGRAMME TITLE AND RUNNING ORDER Brave New World Presented by Quentin CooperProduced by William O’HareSig. tune - 2001 Space Odyssey- Also Sprach Zarathrusta. City of Prague Orchestra, from the album 2001: Music from the Films of Stanley Kubrick, Silver America Ice on Mars - interviewDr Joshua Bandfield discusses a new spectrometer fixed to the orbiting Mars Odyssey spacecraft that measures gamma rays coming from a planet to detect different materials. Initial data has shown up to half of the surface of Mars may contain ice. Dr Joshua Bandfield, Professor of Earth & Space Science, University of Washington.Detox Dangers – DiscussionThe current popularity of detox diets which recommend drinking many litres of water a day, and drinking even when not thirsty, could cause problems if taken to extremes. Discussion on the benefits & dangers of detox diets. Ursula Arens, dietician, British Dietetic Association Professor Graham MacGregor, Professor of Cardiology, St George's Hospital, London. Arctic Oil Reserves - PackageThe Arctic is estimated to hold 90bn barrels of untapped oil and three times as much natural gas according to figures from the US Geological Survey (USGS). Janine Jones weighs up the potential benefits of extracting this massive resource against the perceived threat to the environment and wildlife. Janine Jones Producer & presenting own factual script Archive clip Material World 10/06/2010Recording No. PLN023/10QM0236Music – Staral Fur. Sigur Ross from the album Agaetis Byrjun, Fat CatThe Science of Surfing - InterviewSurf Science is the one of the first books to explain waves from a surfer's point of view. It shows how waves are formed, what makes each wave different, why some waves peel nicely and others just close-out, and why, on some days, the waves are weak and gutless and on others are perfect tubes. Caroline talks to Dr. Paul Russell surfer and scientist, and co-author Dr Tony Butt about their new book. Features a short extract from the book - read by Dr Tony Butt. Surf Science: An Introduction to Waves for Surfing, published by Alison Hodge Publishers.Dr Paul Russell, Professor of Coastal Dynamics, University of PlymouthDr Tony Butt – Research Fellow, University of Plymouth Dr Tony Butt – Reading (non-dramatised) – Wipeout, Surfaris , from the album Guitar Heroes, DiskyINSERT TAPE NOINSERT DUR0:2205:4807:4904:3600:4700:2010:0101:0600:12 Production Details (Continuation sheet)Programme Title:Production Number:TX Date:SheetofInsert Tape No:Insert Dur:MUSIC REPORTING YOU MUST SEND A FORM TO THE MUSIC REPORTING UNIT EVEN IF YOUR PROGRAMME HAD NO MUSIC AT ALL.BackgroundThe BBC negotiates agreements with the music copyright collecting societies which give permission to broadcast music; in return, the BBC is legally required to report to the copyright bodies all music used after transmission.The Music Reporting Unit (MRU) is the facility that processes the music usage, via a computer system (MRS), to the copyright societies - who then pay the copyright holders.What you need to doAll music and all commercial recordings of speech and commercial sound effects must be reported, no matter how brief or incidental, within 14 DAYS of transmission. Music in trails/promos, background, live or locally recorded, music picked up on location e.g. crowds, singing in the street - even presenters humming 2 bars of “Happy Birthday” must be reported. Failure to do this will put the BBC in breach of the agreements with the copyright societies.The details required for music reporting are a) transmission/programme details and b) music details. The music used must be in the order transmitted. Incidental music must not be aggregated - individual timings must be reported. All repeats must be reported.How do you do it?Many areas are using electronic links to send music reporting details to the MRU and will not need to send paper. However, if you still need to use paper, please copy and use the music reporting form at the end of this document. The address of the Music Reporting Unit is: MC4 C4, Media Centre, W12 7TQ.In house productions should use Proteus to record Music Reporting details or alternatively email the details to Music Reporting-Unit using the templates on pages 54 & 55.Independent productions should email the details to music.reporting-unit@bbc.co.uk, productionintake@bbc.co.uk and mrf-r4@bbc.co.uk using the templates on pages 54 & 55. HOW TO COMPLETE A MUSIC REPORTING FORMProgramme Title: Enter the programme or strand titleEpisode Title: If a series, enter the title of the episode.Episode Number: If a series, enter the number of the series.Programme/Costing Number.Enter the number which is valid for the programme to be reported.Transmission Date and Time: Enter the date and time of the programme transmitted.First Transmission Date: If a repeat, enter the broadcast date of the first transmission.Programme Type: Enter a letter to represent one the following categories:Letter DefinitionLetter DefinitionA BBC ProductionEBBC Production RepeatB Independent ProductionGCo-Production repeatC Co-ProductionHAcquired Programme repeatD Acquired ProgrammeSource: For an Independent, Co-Production or Acquired Programme, enter the name of the Company/Co-Producer/programme supplier.Repeats: Please note that when reporting a repeat, you need to update the Programme/Costing number, Transmission Date and Time, First Transmission Date and Programme Type.Music Code For each item one code must be entered to show the origin of the performance. A Music on archive material from the BBC Archives.C Commercial disc, tape, cartridge or compact disc.F BBC Radioplay CollectionH Specially composed Radiophonic Workshop materialK Commercial recordings published over 50 years ago (not re-pressings)L Live performance (and miming on live programmes for TV)M Publisher Mood musicN Non-commercial private tapesP Video useR BBC, or other studio or location recording (not specially composed)2 2nd or further use of “R” code within 28 days of the 1st transmissionT Soundtrack tape (from BBC’s Film Unit or film soundtrack from Programme Acquisitions)U Stock music (e.g. EBU tapes)X Specially composed music, excluding Radiophonic WorkshopAdditional Codes S If the music item has been used as a signature tune for your programme.D If an A, C, M or T code (above) has been dubbed (or you it is a pre-recorded programme)Visual music forms a part of the programme in as much as it appears to be or is audible to those taking part in the programme, e.g. any music sung or played in vision, music which characters in a play can hear even if it comes from a performer or record player not in vision, music heard by people sitting in a cafe even though to those in the programme it would be background music. All actuality music is visual.Music Title Enter in full the title as shown on the recording or sheet music (if used). Where only a part of a long work is used the overall title of the work, followed by the details of the movement(s) used must be given. When in the course of production, new words are added to a piece of music, or replace the original lyrics, e.g. in a parody, the title of the original music must be given. Permission for the use of a parody must be granted from the publishers before the poser Enter the surname first, then forename(s). If every effort has been made but no information is available, enter “NFI” (No Further Information). If the item is a traditional piece with no known composer(s), enter “Trad”. Lyricists should be entered in the Composer field. Separate each composer name with a “/”.Publisher Company names may be shortened by omitting the descriptive detail, e.g. “...Publishing Company Limited”. If an item is unpublished or played from manuscript, enter “MS”. If there is no publisher, enter “NA”. Separate each publisher with an “/”.Arranger Enter the surname first, and forename(s). If there is no arranger, enter “NA”.Performer The Performer(s) must be entered, surname first. Separate each performer with “/”. If there are many performers, enter them in order of importance, e.g. Band/Orchestra name first, Conductor, Soloists, etc.Label This must be completed for all items coded C, F, K, M or P. For commercial recordings it is important to use the label name and not the name of the distribution company. For Radioplay (F code) enter the descriptive title for the code, i.e. BBC Radioplay.Prefix and Number The number must be completed for all items coded C, F, K, M or P. In the case of commercial recordings, this is the catalogue number and normally appears at the top right hand corner of the back of the CD, or on the spine. Do not confuse this with the barcode number. The Prefix often contains letters and appears before the number. The ISRC number must be entered for video use.LP Title The title must be entered for all items which have label details.Track The track number must be entered for all items with label details.Duration Enter as minutes and seconds using 5 digits, separating the minutes from the seconds with a space, e.g. 003 41.Total Music Items In Programme Count the individual durations reported and enter them after the four question marks, e.g. ???? 27MUSIC REPORTING FORMPROGRAMME TITLE:fillin "Please enter Programme Title : "EPISODE NAME/SUBTITLE:fillin "Please enter Episode/ Subtite : "EPISODE NUMBER:fillin "Please enter Episode Number : "PROGRAMME COSTING/IDENT NO.:fillin "Please enter Programme Costing/Ident no : "TRANSMISSION DATE/TIME:fillin "Please enter Transmission Date/Time : "CHANNEL:fillin "Please Enter Channel : "FIRST TX DATE (IF REPEAT):fillin "Please enter Original TX Date if repeat : "TOTAL PROGRAMME DURATION:fillin "Please enter Total Programme Duration : "PROGRAMME TYPE:[use one code only]fillin"Type"A = BBC Production B = Independent ProductionC = Co-ProductionD = Acquired ProgrammeE = BBC Production RepeatF = Independent Production RepeatG = Co-Production RepeatH = Acquired Programme RepeatSOURCE:For INDEPENDENT or ACQUIRED PROGRAMMES or any CO-PRODUCTIONS, give name of Independent company/purchased programme supplier/Co-producer here:fillinPRODUCER/DIRECTOR(BBC Production):fillin "Please enter Producer : "ROOM NO:fillin"room no. EXT:fillin "Ext."DEPARTMENT:[or commissioning department]fillin "Please enter Department :"IF NO MUSIC TICK BOXfillin Distribution :Music Reporting UnitMC4 C4, Media Centre, W12 7TQWITHIN 14 DAYS AFTER TRANSMISSIONProduction Intake390 Drama Building, White City (Music Reporting and P as B)WITHIN 14 DAYS AFTER TRANSMISSIONMUSIC REPORTING FORMProgramme Number Total Music Items in Programme SHEETOF Fillin "Programme number : "????fillin "Total Music Items in Programme : "fillin "Page Number"fillin "Number of pages" Code(s):Title: fillin "Codes"fillin "Title" Composer: Publisher:fillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" LABEL:FILLIN "Label"PREFIX = NUMBER fillin"Prefix = Number=fillinPerformer(s): fillin "Performers"LP Title:SIDE, bAND:fillin "LP Title"fillin "Side, Band"Duration(s):fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin Code(s):Title: fillin "Codes"fillin "Title" Composer: Publisher:fillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" LABEL:FILLIN "Label"PREFIX = NUMBER fillin"Prefix = Number=fillinPerformer(s): fillin "Performers"LP Title:SIDE, bAND:fillin "LP Title"fillin "Side, Band"Duration(s):fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin Code(s):Title: fillin "Codes"fillin "Title" Composer: Publisher:fillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" LABEL:FILLIN "Label"PREFIX = NUMBER fillin"Prefix = Number=fillinPerformer(s): fillin "Performers"LP Title:SIDE, bAND:fillin "LP Title"fillin "Side, Band"Duration(s):fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin Code(s):Title: fillin "Codes"fillin "Title" Composer: Publisher:fillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" LABEL:FILLIN "Label"PREFIX = NUMBER fillin"Prefix = Number=fillinPerformer(s): fillin "Performers"LP Title:SIDE, bAND:fillin "LP Title"fillin "Side, Band"Duration(s):fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin*SAMPLE* MUSIC REPORTING FORMPROGRAMME TITLE: Brave New Worldfillin "Please enter Programme Title : "EPISODE NAME/SUBTITLE: n/afillin "Please enter Episode/ Subtite : "EPISODE NUMBER: 1fillin "Please enter Episode Number : "PROGRAMME COSTING/IDENT NO: 124AHK2026LHOfillin "Please enter Programme Costing/Ident no : "TRANSMISSION DATE/TIME: 07/01/2012 10.00fillin "Please enter Transmission Date/Time : "FIRST TX DATE (IF REPEAT):fillin "Please enter Original TX Date if repeat : "TOTAL PROGRAMME DURATION: 28:14fillin "Please enter Total Programme Duration : "PROGRAMME TYPE: B[use one code only]fillin"Type"SOURCE: For INDEPENDENT or ACQUIRED PROGRAMMES or any CO-PRODUCTIONS, give name of Independent company/purchased programme supplier/Co-producer here: Popular Front ProductionsPopular Front Productions14 Castle StreetTootingLondonSW17 2LAfillinPRODUCER/DIRECTOR: William O’Harefillin "Please enter Producer : "ROOM NO:fillin"room no. EXT: 0207 764 1316fillin "Ext."DEPARTMENT: INDEPENDENT COMPANYIF NO MUSIC TICK BOX*SAMPLE* MUSIC REPORTING FORMProgramme Number Total Music Items in Programme SHEETOF 08WB0590 Fillin "Programme number : "3fillin "Total Music Items in Programme : "1fillin "Page Number"1fillin "Number of pages" Code(s): cTitle: 2001 Space Odyssey – Also Sprach zarathrustafillin "Codes"fillin "Title" Composer: Richard StraussPublisher: Petersfillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" LABEL:Silva AmericaFILLIN "Label"PREFIX = NUMBER B000/7KTBCGfillin"Prefix = Number=fillinPerformer(s): City of Prague Philharmonic Orchestrafillin "Performers"LP Title: 2001: Music from the films of stanley kubrickSIDE, bAND: 1/1fillin "LP Title"fillin "Side, Band"Duration(s):00::22fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin Code(s): cTitle: staral furfillin "Codes"fillin "Title" Composer: SVEINSSON KJARTAN/ BIRGISSON JON THOR/Publisher: Universal Music PublishingHOLM GEORG/ GUNNARSSON AGUST AEVARfillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" LABEL:Fat CatFILLIN "Label"PREFIX = NUMBER FATCD/011fillin"Prefix = Number=fillinPerformer(s): Sigur Rosfillin "Performers"LP Title: Agaetis ByrjunSIDE, bAND: 1/3fillin "LP Title"fillin "Side, Band"Duration(s):00:20fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin Code(s): cTitle: Wipeout fillin "Codes"fillin "Title" Composer: Wilson/Fuller/Berryhill/ConnolyPublisher: Ambassador fillin "Composer"fillin "Publisher"Arranger: fillin "Arranger" n/a LABEL:DiskyFILLIN "Label"PREFIX = NUMBER CD/880192fillin"Prefix = Number=fillinPerformer(s): Surfarisfillin "Performers"LP Title: Guitar HeroesSIDE, bAND: 1/11fillin "LP Title"fillin "Side, Band"Duration(s):00:22fillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillinfillin ................
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