PDF Department of Health and Human Services

Department of Health and Human Services OFFICE OF

INSPECTOR GENERAL

MEDICARE COMPLIANCE REVIEW OF HACKENSACK UNIVERSITY MEDICAL CENTER FOR THE PERIOD APRIL 1, 2011, THROUGH SEPTEMBER 30, 2012

Inquiries about this report may be addressed to the Office of Public Affairs at Public.Affairs@oig..

Brian P. Ritchie Assistant Inspector General

for Audit Services October 2014 A-02-13-01017

Office of Inspector General



The mission of the Office of Inspector General (OIG), as mandated by Public Law 95-452, as amended, is to protect the integrity of the Department of Health and Human Services (HHS) programs, as well as the health and welfare of beneficiaries served by those programs. This statutory mission is carried out through a nationwide network of audits, investigations, and inspections conducted by the following operating components:

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Notices

THIS REPORT IS AVAILABLE TO THE PUBLIC at

Section 8M of the Inspector General Act, 5 U.S.C. App., requires that OIG post its publicly available reports on the OIG Web site.

OFFICE OF AUDIT SERVICES FINDINGS AND OPINIONS

The designation of financial or management practices as questionable, a recommendation for the disallowance of costs incurred or claimed, and any other conclusions and recommendations in this report represent the findings and opinions of OAS. Authorized officials of the HHS operating divisions will make final determination on these matters.

EXECUTIVE SUMMARY

Hackensack University Medical Center did not fully comply with Medicare requirements for billing inpatient and outpatient services, resulting in estimated overpayments of at least $1.7 million over 1? years.

WHY WE DID THIS REVIEW

This review is part of a series of hospital compliance reviews. Using computer matching, data mining, and other data analysis techniques, we identified hospital claims that were at risk for noncompliance with Medicare billing requirements. For calendar year (CY) 2012, Medicare paid hospitals $148 billion, which represents 43 percent of all fee-for-service payments; therefore, the Office of Inspector General must provide continual and adequate oversight of Medicare payments to hospitals.

The objective of this review was to determine whether Hackensack University Medical Center (the Hospital) complied with Medicare requirements for billing inpatient and outpatient services on selected types of claims.

BACKGROUND

The Centers for Medicare & Medicaid Services (CMS) pays inpatient hospital costs at predetermined rates for patient discharges. The rates vary according to the diagnosis-related group (DRG) to which a beneficiary's stay is assigned and the severity level of the patient's diagnosis. The DRG payment is, with certain exceptions, intended to be payment in full to the hospital for all inpatient costs associated with the beneficiary's stay. CMS pays for hospital outpatient services on a rate-per-service basis that varies according to the assigned ambulatory payment classification.

The Hospital is a 775-bed acute care teaching hospital located in Hackensack, New Jersey. Medicare paid the Hospital approximately $376 million for 22,385 inpatient and 159,420 outpatient claims for services provided to beneficiaries during the period April 1, 2011, through September 30, 2012 (audit period), based on CMS's National Claims History data.

Our audit covered $7,570,827 in Medicare payments to the Hospital for 1,553 claims that were potentially at risk for billing errors. We selected a stratified random sample of 200 claims with payments totaling $1,498,349 for review. These 200 claims had dates of service during the audit period and consisted of 45 inpatient and 155 outpatient claims.

WHAT WE FOUND

The Hospital complied with Medicare billing requirements for 138 of the 200 inpatient and outpatient claims we reviewed. However, the Hospital did not fully comply with Medicare billing requirements for the remaining 62 claims, resulting in overpayments of $351,580 for the audit period. Specifically, 26 inpatient claims had billing errors, resulting in overpayments of

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$248,179, and 36 outpatient claims had billing errors, resulting in overpayments of $103,401. These errors occurred primarily because the Hospital did not have adequate controls to prevent the incorrect billing of Medicare claims within the selected risk areas that contained errors.

On the basis of our sample results, we estimated that the Hospital received overpayments of at least $1,719,632 for the audit period.

WHAT WE RECOMMEND

We recommend that the Hospital:

? refund to the Medicare contractor $1,719,632 (of which $351,580 were overpayments identified in our sample) in estimated overpayments for claims it incorrectly billed during the audit period, and

? strengthen controls to ensure full compliance with Medicare requirements.

HACKENSACK UNIVERSITY MEDICAL CENTER COMMENTS AND OUR RESPONSE

In written comments on our draft report, the Hospital generally concurred with our findings and recommendations and described corrective actions that it had taken or planned to take to address them.

The Hospital disagreed with our determinations for 4 of the 62 sampled items that we found not to be in compliance with Medicare billing requirements. Specifically, the Hospital indicated that three inpatient claims met the medical necessity criteria for inpatient admission, and that one outpatient claim did not require a physician's order for observation services to be provided. The Hospital also stated that the error rate of our sample of inpatient short stays is not representative of the Hospital's overall compliance for these stays. In addition, the Hospital disagreed with the statement in our draft report that it did not have a case worker onsite to oversee final patient discharge procedures, and stated that the lack of oversight was specific to the Hospital's operating room and post anesthesia care unit.

After reviewing the Hospital's comments, we maintain that our findings and recommendations are valid. We used an independent medical contractor to determine whether the three inpatient and one outpatient claims met medical necessity and coding requirements. The contractor examined all of the medical records and documentation submitted and carefully considered this information to determine whether the Hospital billed the claims in compliance with Medicare requirements. On the basis of the contractor's conclusions, we determined that the Hospital should have billed the three inpatient claims as outpatient or outpatient with observation services, and that, for the one outpatient claim, an order written by a physician was required in order to receive observation services.

We use computer matching, data mining, and data analysis techniques to identify claims potentially at risk for noncompliance. The results from our stratified random sample were

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projected to all risk area claims from which they were drawn and were representative of the selected population. Finally, we agree that a lack of case management for overseeing final patient discharge procedures was specific to the Hospital's operating room and post anesthesia care unit, and have revised our report accordingly.

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TABLE OF CONTENTS

INTRODUCTION ............................................................................................................................1

Why We Did This Review........................................................................................................1

Objective ...................................................................................................................................1

Background ...............................................................................................................................1 The Medicare Program .......................................................................................................1 Hospital Inpatient Prospective Payment System ................................................................1 Hospital Outpatient Prospective Payment System..............................................................1 Hospital Claims at Risk for Incorrect Billing .....................................................................2 Medicare Requirements for Hospital Claims and Payments ..............................................2 Hackensack University Medical Center..............................................................................3

How We Conducted This Review.............................................................................................3

FINDINGS .........................................................................................................................................3

Billing Errors Associated With Inpatient Claims .....................................................................4 Incorrectly Billed as Inpatient.............................................................................................4 Manufacturer Credits for Replaced Medical Devices Not Obtained ..................................4

Billing Errors Associated With Outpatient Claims...................................................................5 Manufacturer Credits for Replaced Medical Devices Not Obtained ..................................5 Incorrectly Billed Observation Services .............................................................................5 Noncovered Dental Services...............................................................................................6 Incorrectly Billed Outpatient Services with Modifier -59 ..................................................6

Overall Estimate of Overpayments ........................................................................................6

RECOMMENDATIONS ...................................................................................................................7

HACKENSACK UNIVERSITY MEDICAL CENTER COMMENTS AND OUR RESPONSE .................................................................................................................7

APPENDIXES ...................................................................................................................................8

A: Audit Scope and Methodology ...........................................................................................8

B: Statistical Sampling Methodology ......................................................................................10

C: Sample Results and Estimates.............................................................................................12

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D: Results of Review by Risk Area .........................................................................................13 E: Hackensack University Medical Center Comments............................................................14

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