Www.hawaii.edu



LEGISLATIVE UPDATE FOR HUMAN RESOURCES – Revised October 8, 2019 (New information in red font)2019 LEGISLATIVE SESSION: INFORMATION DISCLOSED TO AN EXCLUSIVE REPRESENTATIVEAct 196 (HB 157) – This new law expands the type of information the employer must provide to unions to include these new categories: physical worksite address; date of change of physical worksite address; organizational structure, including name and codes for department, division, branch, section, and unit, or equivalent, as applicable; worksite telephone number; job title; job description; position number; employee identification number; appointment type; and civil service status.OSI will send most of this information to the unions as part of its periodic reporting to the unions; however, until PeopleSoft version 9.2 goes into effect, OSI is not able to provide the unions with the worksite address and worksite telephone numbers of new employees. Accordingly, when a new employee is hired, units must ensure that when the union is notified of the new employee’s orientation (see below), that the employee’s worksite address and worksite telephone number be included in the notification to the union.Act 196 was signed into law by the Governor on July 9, 2019, and takes effect on October 1, 2019.NEW EMPLOYEE ORIENTATIONACT 209 (HB 845) – Act 209 was signed into law by the Governor on July 2, 2019. This law adds a new section to HRS chapter 78, and which requires that all new employees shall be provided a general orientation on the employee’s benefits and rights within twenty calendar days of being hired. The orientation shall be conducted by the employee’s respective jurisdiction. The union that represents the employee may attend the general orientation and present information on the employee’s benefits and rights. Act 209 took effect on July 2, 2019. The following explanations will be updated as questions are received and further information is gained:The bill does not define the scope of an orientation, which means formal or information orientation may suffice. If a department or program does not conduct formal orientations, individual meetings with Personnel/HR must cover benefits and rights, and notice of the meeting should include a “copy” or “cc” to the union, inviting the union to attend. It would then be up to the unions to send to decide to send a representative to the meeting if they wish.The bill does not provide the method or timing of notice to the unions to enable them to attend. “Reasonable” notice should be inferred.Although the new law does not provide a set period of time in which unions may present information to the employee, the UPW and HGEA collective bargaining agreements have provisions permitting the union to attend orientation meetings during work hours and address the employee for up to 30 minutes. These CBA provisions are still in effect, and unions should be permitted up to 30 minutes during work time to speak to their respective new employees.Because of the short timeframe in Act 209 (twenty calendar days of being hired), it may be a good idea to notify the unions via email or telephone as well as any formal or written notification. Contact information for each union will be listed below.For Unit 1 and Unit 10 employees on islands other than Oahu, we encourage the notice of the orientation meeting to be sent to the UPW, via mail, email, or fax, to both the main Oahu address and fax number of the neighbor island office. The contact information by island may be found on the UPW’s website.The orientation law applies to all new employees, not just employees in collective bargaining positions. For excluded positions, there would be no need to notify a union, but the employee must still be provided an orientation within 20 calendar days of hire.Contact Information for the Unions. For UPW and HGEA, please contact the representative listed for your specific island:UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY1017 Palm DriveHonolulu, Hawaii 96814Phone 593-2157Fax593-2160Emailfeedback@ UNITED PUBLIC WORKERS, LOCAL 6461426 N. School StreetHonolulu, Hawaii 96817Phone847-2631Fax848-1987Additionally, the UPW provided the following contact information specific to each island:UPW Division DirectorIslandTelephoneEmailLoyna Kamakeeaina Oahu847-2631loyna@Leilani Mindoro Kauai245-2412leimindoro@Radford Hirai Hawaii961-3424radhirai@Melani SaitoMaui/Molokai/Lanai244-0815msaito@HAWAII GOVERNMENT EMPLOYEES ASSOCIATION888 Mililani Street, Suite 401Honolulu, Hawaii 96813Phone543-0000Fax528-4059HGEA has provided the following list of individuals who should be contacted regarding new employee orientation, by island:?Oahu-? Joy BulosanEmail:?jbulosan@Phone: #543-0057?Maui- Michele MitraEmail:?mmitra@Phone: (808) 243-4464?Hawaii- Scott CollinsEmail:?scollins@Phone?808) 961-0760?Kauai- Gereald AkoEmail:?gako@Phone: (808-245-6751If there are any questions regarding Act 209, please contact Sarah Hirakami at 956-8470, or srh27@hawaii.edu2018 LEGISLATIVE SESSION:As a reminder, the Legislature passed Act 108, which prohibits an employer from inquiring into the salary history of a job applicant, or relying on the salary history in determining salary. This prohibition does not apply to positions that are part of collective bargaining; but the law prohibits inquiry into salary history of E/M applicants.NeoGov was updated to remove inquiry into salary history. Although the law does not apply to positions within collective bargaining, there was no mechanism to distinguish collective bargaining positions from other positions; therefore, NeoGov removed the inquiry into salary history for all positions. Note: The prohibition on salary history does not apply to applicants for internal transfer or promotion within the University, and does not prohibit the University from engaging in discussion with an applicant regarding the applicant’s salary expectations – for example, asking an applicant about their minimum or preferred salary. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download