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TOWN OF RED SPRINGSBOARD OF COMMISSIONERS MEETING MINUTESTUESDAY, DECEMBER 1, 20207:00 P.M.The Red Springs Board of Commissioners met for their monthly board meeting on Tuesday, December 1, 2020 at 7:00 p.m. at Town Hall.Present: Mayor Edward Henderson; Mayor Pro Tem Chris Edmonds; Commissioners: Murray McKeithan, Caroline Sumpter, Duron Burney, Elma Patterson, and Neal Lea’kes.Staff: Town Manager David Ashburn, Town Clerk Barbara McColl, Finance Director Sharon McFarland (via Zoom), Chief Brent Adkins, and Town Attorney Tim Smith (via. Zoom).Mayor Henderson opened the Livestream Board Meeting, welcomed everyone, and called the meeting to order. Mayor Henderson asked Commissioner Patterson to lead the invocation followed by the Pledge of Allegiance.Public InputMayor Edward Henderson asked if anyone was signed up for the Public Input Session and Town Clerk McColl reported there were no responses sent in from the Livestream Network. Consent AgendaMayor Henderson appealed to the board to make a motion to accept the Consent Agenda: (a) Releases/Refunds, (b) Minutes of December 1, 2020, and (c) Budget Amendments – BA#2021-12-01-01 & BA#2021-12-01-02Commissioner Burney made a motion to accept (Items A & B) of the Consent Agenda and exclude (Item C) for discussion and Commissioner McKeithan seconded the motion, and all voted in favor of the motion. Commissioner Burney had some questions concerning the two (Item C) Budget Amendments. Town Manager expressed to Commissioner Burney and the board concerning budget amendment: BA#12-01-2020 – the Contract Services for $5,000 for an Electricities grant revenue to fund the installation of the new MyGovHub module from Harris Accounting that will allow customers to access the utility bills, bill history and bill payments online. Town Manager further explained budget amendment: BA#12-01-02 – Capital Outlay for $38,726.00 purchase of 2021 F250 Crew truck for the water treatment plant per the verbal Board approval on July 7, 2020 board meeting and this amendment formalizes that verbal missioner Burney made a motion to accept the two (Item C) consent agendas and Mayor Pro Tem Edmonds seconded the motion, and all voted in favor of the motion.PresentationsA. Crime Stopper ResolutionTown Manager asked Chief Brent Adkins to address the board concerning the Crime Stoppers and the effectiveness of this program. Chief Adkins noted that he became involved with the Crime Stoppers Program with the St. Paul’s Police Department and now it is very effective in Robeson County and surrounding communities. Chief Adkins stated the program involved electing members of the community, the churches, business owners, the media, as well as citizens and law enforcement in a coordinated effort to fight crime and operates by a volunteer community board of directors and will meet once a month. Chief Adkins added that the citizens are encouraged to provide information leading to the arrest of criminals and indictment of criminals. Crime Stoppers is funded by private donations, individuals, professional associations, corporations, retailers, civic, and social groups. The funds are used to pay rewards or to cover operating expenses. Donations will be used to pay rewards to citizens if the information provide leads to an arrest. Tipsters can receive a promise of anonymity and a $0 to $1500 reward depending on the severity and nature of the crime if it leads to an arrest with no pressure to reveal your identity. Any reward monies awarded will be approved by the Crime Stoppers Board of Commissioners. Chief Adkins also noted that Crime Stoppers is very much needed within our community and can leave a profound mark on our youth, and safety within the schools.Mayor Pro Tem Edmonds made a motion to accept the Police Department Crime Stoppers Program Resolution and Commissioner Patterson seconded the motion, and all voted in favor of the motion.B. Resolution to Amend Personnel PolicyTown Manager Ashburn asked the board to accept the Resolution to Amend Personnel Policy and update the policy manual. Employment of Relative - clarifying the personnel policy and limitations in which an immediate family member can be hired within the Town of Red Springs.Mayor Pro Tem Edmonds made the motion to accept the Resolution to Amend the Personnel Policy and Commissioner Lea’kes seconded the motion, and (1) Opposed: Commissioner Sumpter, and the motion carried. C. Resolution Part-Time Employee Time Off PolicyTown Manager Ashburn asked the board to accept the Resolution to Amend the Personnel Policy and update the policy manual. Supplemental Retirement Employee Benefits - clarifying and adding to the policy all full-time and part-time employees may make voluntary contributions to the 401-K plan 2% up to the limits established by law and the 401-K provider, and Employees Holidays and Leaves of Absence – clarifying employee’s accruement leave proportionately with each missioner Lea’kes made the motion to accept the Resolution to Amend the Personnel Policy and Mayor Pro Tem Edmonds seconded the motion, and all voted in favor of the motion.D. Covid-19 Hazard PayTown Manager Ashburn asked the board to approve the Covid-19 Cares Act Hazard Pay for all active board members and full-time and part-time employees who has worked throughout the pandemic up to this point and continuing to missioner Burney made a motion to accept the Covid-19 Bonus through the Cares Act that has been put forth by the Town Manager and Commissioner Patterson seconded the motion, and all voted in favor of the mentsN/AAdjournmentCommissioner Burney made a motion to adjourn the meeting and Commissioner Lea’kes seconded the motion, and all voted in favor of the motion. __________________________________________________ Mayor Edward HendersonATTEST:______________________________________ Barbara McColl, Town Clerk ................
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