Maggievalleync.gov



Members Present: Mayor Saralyn Price, Aldermen: Janet Banks, Mike Eveland, and Phillip WightMembers Absent: Alderman Clayton DavisStaff Present: Manager Nathan Clark, Attorney Matt Holloway, Chief Russ Gilliland, Public Works Director Mike Mehaffey, Planner Ron Hancock, Finance Director Shayne Wheeler, and Town Clerk Vickie BestOthers Present: Three people1)Meeting Called to OrderMayor Price called the meeting to order at 6:29pm on Tuesday January 8, 2019 in the Town Hall Boardroom.Mayor Price asked for a moment of silence for John Judge whom served on the Zoning Board of Adjustment for three years. Mr. Judge served in the position with integrity and was a diligent board member that will be missed. 2)Consent Agenda a.Minutes to be approved: December 4 & December 11 2018 b.A/R Reportc.Budget to ActualMayor Price corrected page 2 paragraph 7 in the December 11, 2018 minutes. The request was to add to the winter lights all through the valley, not just at the waterfall/festival grounds. 3)Public CommentNo public comments were presented. 4)Town of Maggie Valley Audit Presentation: Erica Brown-Martin Starnes AssociatesMs. Brown thanked Council as well as the outstanding job Finance Director Wheeler does providing information throughout the year. “Shayne is always well prepared.” Ms. Brown provided the following presentation beginning with the General Fund. The slide above shows the Big picture of revenues and expenditures for the GF the past 2 years – Revenues have increased ($153,846 or 6.04%) and expenses increased ($65,895 or 2.74%)The main reason for the increase in Revenues was due to increase in sales and services of $94,000 and ad valorem taxes of $54,000. The main reason for the increase in Expenditures was due to increase in debt service payments of $145,000, decrease in public safety of $195,000, and parks and recreation of $112,000. The above slide shows from 2016 to 2017 General Fund FB decreased $4,696 (0.2%). From 2017 to 2018 General Fund FB increased $227,978 (8.5%).Decrease from 2016-2017 was a result of a transfer from the general fund to the capital project fund. Increase from 2017-2018 was a result of an increase in revenues from the prior year, which was primarily due to a tax rate increase from .39 to .43. Total Fund Balance$ 2,901,153Non Spendable (prepaid) - 13,592Stabilization by state statute - 152,267Available Fund Balance $2,735,294Available Fund Balance 2017 $2,520,466Increase in Available FB $214,928 9% increase in Available Fund Balance mostly due to overall FB increase Stabilization by state statute – Accounts receivable that are not offset by deferred revenues. GF FB total $2,673,175Less non spendable (prepaid) $22,280Less $130,429Equals $2,520,466 available fund balanceAvailable Fund Balance as a % of GF expenditures and transfers out has increased approx. 17% from prior year. Typically 8% represents 1 month supply of expenditures on hand. At 111% - the town has roughly 13.88 months of expenditures on hand. Whereas last year the town had approx. 11.75 months. This increased by ? 2.13 months.*Increase due to only a 2.74% increase overall in expenditures, no major projects this year and no new debt added this year. This is a healthy fund balance for a town the size of Maggie Valley. It is difficult to compare the town of Maggie Valley to other towns b/c every town is different. However, it is important to evaluate your fund balance annually based on upcoming expenses and future capital outlay. Ad Valorem Taxes increased approx. $54,237 or 3.2% due to tax rate increase from the prior year. Also collections increased approximately $58,000 from prior year. The Town managed to maintain a 98.29% overall collection rate. This is an increase of 1.14% over prior year. Prior year collection rate was 97.15% Other Taxes and licenses includes Local option sales tax, privilege licenses, occupancy tax, cable TV, franchise tax revenues, and special assessment tax revenue. Overall decrease of $17,656 or 3% is mainly due to the special assessment. Each year the assessment is reduced as tax payers pay off their portion of the assessment.Sales and services includes overnight camping fees, community center rental fees, festival ground rental fees, labor/grounds reimbursements, and solid waste collection fees.There was an increase of $17,235 or 15% due to an increase in solid waste collection fees.General Government Expenditures: Increase in 2018 of $11,903 or 3%Increase is due to operating expenditure increases over prior year.Public Safety: Decrease of $194,688 or 18%Decrease due to a decrease in salaries (one employee had aged out of the Separation Allowance and one employee was on workers’ comp for 3 months and then resigned) and operating expenditures (small equipment purchases in the prior that did not occur this year). Sewer Fund: Unrestricted Net position is the working capital – Increased rates years ago to be able to build this working capital.In 2017 – U/R Net position $1,608,418Cash flow from operations $357,129Required debt service $213,137- Unrestricted net position increased $109,401, or 7%, over the prior year. Due to increase in charges for services and investment earnings.- Cash flow from operations decreased $38,879 or 11%, over the prior year. Due to increase in cash paid for goods and services of $56,115. - Required debt service increased $8,378, or 4%, over the prior year. Due to early pay-off of debt.Council thanked Ms. Brown for her report. 5)Consideration of Voluntary Annexation Requestsa.James Wood Annexation, 15 Fox Run Road (PIN 8607-14-8070 )i.Public Hearing Mayor Price opened and closed the public hearing at 6:41pm without comments.ii.Consideration of Adoption: Annexation Ordinance 892The volunteer annexation is based on the need for municipal sewer: D/P 955/105, 0.2669 acresALDERMAN WIGHT MADE A MOTION TO APPROVE ORDINANCE 892. MOTION CARRIED UNANIMOUSLY. b.Kyle Lawson & Joshua Pilgrim, 198 Red Oak Drive (PIN 7697-32-8566)i.Public HearingMayor Price opened the public hearing at 6:42pm. The owners were in the audience, but no comments were made. Mayor Price closed the public hearing at 6:43pm.ii.Consideration of Adoption: Annexation Ordinance 891This volunteer annexation is due to the owners wanting town services. Sewer is not available, nor will it be available in the foreseeable future. There are two properties in the area that have been satellite annexed that are in the same situation. Mayor Price asked Attorney Holloway if Council can annex the property without the possibility of ever receiving sewer. The property owners are well aware of the situation, therefore Attorney Holloway saw no issues. ALDERMAN WIGHT MADE A MOTION TO ACCEPT ORDINANCE 891 ANNEXING THE PROPERTY. MOTION CARRIED UNANIMOUSLY. 6)Consideration of Approval: Maggie Gets Lit: Saturday November 30, 2019Mayor Price complimented Chamber Director Smith’s Economic Impact Report. This is the third annual “Maggie Gets Lit” event as attendance continues to grow. This is a great event to kick off the holiday season. ALDERMAN EVELAND MADE A MOTION TO APPROVE THE 2019 “Maggie Gets Lit” UNDER THE SAME AGREEMENT AS LAST YEAR. MOTION CARRIED UNANIMOUSLY. 7)Consideration of Donation: Haywood Waterways AssociationThe Town of Maggie Valley and Haywood Waterways Association have always had a great relationship and have partnered on several projects; the last one being at Elevated Park where the school bus was removed from the creek bank. ALDERMAN WIGHT MADE A MOTION TO DONATE $500 TO HAYWOOD WATERWAYS ASSOCIATION. MOTION CARRIED UNANIMOUSLY. 8)Other Business Manager Clark requested Council to call for a public hearing on new zoning for the Zambito property located on Jonathan Creek Road consisting of approximately 3.554 acres. The consensus of Council was to set a public hearing on the question of zoning parcel 8607-24-0458 located off Jonathan Creek Road. The public hearing will be held February 12, 2019 at 6:30pm in the Town Hall Boardroom. Update on the Maggie on Ice: The skating rink will be open from February 8 through February 17. $8 for age 12 and older/ $5 for ages under 12There will also be other attractions during that time for people to do while waiting to skateConcessions will be available. Monday February 11 be Haywood County School System Skate NightAlderman Eveland asked that Council receive a full report of attendance to include out of town attendees, investments, time employees spend, etc. “The Board needs a full and accurate account of what will be put into the Maggie on Ice event.” Manager Clark reported that he and Chamber Director Smith and others that will be involved with “Maggie on Ice” event, went to Hendersonville to see their rink and gather ideas, setup, etc. Manager Clark assured Council that the Town Staff, Chamber of Commerce and HCTDA will do everything possible to make the event successful. 9)Department Head Reportsa.Russ Gilliland, Chief of PoliceIncident/InvestigationsDuring the month of December, the Maggie Valley Police Department investigated thirty four incidents that resulted in forty five offenses, which include: Larceny, Burglary/Breaking and Entering, Simple Assault, Fraud, Criminal Damage to Property, Obtaining Property by False Pretense, Drug Violations and Driving While Impaired.ArrestsMaggie Valley police officers arrested a total of twenty individuals resulting in forty three charges which included: Simple Assault, Burglary/Breaking and Entering, Obtaining Property by False Pretense, Identity Theft, Stolen Property, Narcotic Charges, Driving While Impaired, and Liquor Law Violations. Motor Vehicle TrafficMaggie Valley police officers investigated three motor vehicle accidents, issued twenty eight uniformed traffic citations resulting in forty one traffic charges and issued thirty eight warning citations.Activity LogsThere were a total of fifty one Officer Activity Logs for the month, which include: Business Alarm Activation, Business Checks, Assist Haywood Co. Sheriff’s Office, and Maggie Valley Fire Department. School Security, Suspicious Persons, Incomplete 911 calls, Assist Stranded Motorists, Domestic Situation, and Noise Complaints. InvestigationsHuman trafficking case is still active and is an open case with the Federal Bureau of Investigations. Child abuse case is ongoing and has developed into a sexual assault case. Still active.Investigated a Breaking and Entering case where expensive jewelry was taken. CID developed leads and charges were made. Property was located in a cave near Canton, and Alans Pawn shop in Asheville. All property was recovered and returned to owner. Case closed. Breaking and Entering at Auto Spa carwash. Still active.Unwitnessed death was found to be of natural causes. Case closed. Counterfeit checks case located at Teague’s convenience store. Arrests were made. Case is still active.Evidence ProcessingEvidence and Property processed seventeen items this month. Items range from Marijuana, Sub Oxone, Methamphetamine, Drug paraphernalia, Digital Scales and Syringes. Community InteractionsMaggie Valley Officers patrolled through our different residential communities 223 times in December. This is an average of 3.8 residential visits per shift. Business relations: Our officers visited fourteen of our local business leaders as a courtesy this month. K-9 ProgramK-9 Officer Logan Wood has been out on leave due to the birth of his daughter. However, Officer Wood and K-9 Moses attended our DARE graduation at Jonathan Valley Elementary school and conducted several K-9 demonstrations for the students.Events, Schools, and MeetingsDetective Matthew Boger attended KARE to discuss cases that are still active.Sgt. Ryan Flower, Officer Alan Williams and Chief Russell Gilliland attended the Mothers Against Drunk Driving “Night of Remembrance” located at the Colonial Theatre Canton, NC. DARE Officer William Sterrett, Sgt. Jeff Mackey, Sgt. Ryan Flowers and Chief Russell Gilliland attended DARE graduation held at Jonathan Valley Elementary School. b.Ron Hancock, Town PlannerZoning Permits3Deck renovations and additions2Brannon Forest and Stonebridge New Residences 1Masters Landing Plateau - 3BRZoning Compliance Letters4CO (Renovation of SF home and deck addition, Mobile Home and deck in ETJ)Annual permits issued:2017 = 57 permits including 22 new dwellings 2018 = 106 permits including 26 new dwellingsPercent increase in total number of permits was 86% and number of new dwellings was 18%c.Mike Mehaffey, Public Works Monthly maintenance, general cleaning and repairs at Town Hall, Pavilion, Parham Park, Festival Grounds, Public Works buildings and Police Department.Monthly Recyclables 7.3 tons. Monthly Solid Waste approx. 35.8 tons. Picked up miscellaneous residential brush and debris. 106 brush pick-ups that totaled 12 tons of brush.Continue maintenance and repairs on Welcome Banners, Miss Maggie Banners, Winter Banners and Flag Banners. Perform ditch, culvert, shoulder and road maintenance along streets. Both private and Town streets.Service and/or repaired 5 Public Works vehicles 0 Administration and 3 Police vehicles. Picked up bagged trash and debris along Highway 19 and Highway 276 from Fie Top Road to the Waste Water Treatment Plant. Director Mehaffey, Manager Clark, and Planner Hancock continue to work with our engineer, contractor and property owners to resolve issues with stormwater swale at the Heritage property. Installed pavilion panels for winter use.Public Works removed snow and ice 5 days this month. Hauled 6 loads of salt and worked to keep our plow trucks and equipment operating.The December snow event left an extensive amount of trees, tree limbs and brush on roadways, sidewalks, greenway trails, buildings, parks, playgrounds, creeks/streams and other town properties. Public Works has removed a large amount of this material from critical areas but still has a considerable amount to remove. Continue maintenance and repairs on 90 pole decorations and 5 ground winter decorations. Placed about 4 yards of concrete to repair sidewalks on Moody Farm road.Finished preparing old whiskey barrels for road side planters to be installed in the spring. WWTPMonthly testing, monitoring and analysis; Monthly cleaning and repairs.Monthly Road, Levee, equipment and building maintenance.Continued yearly sewer line and manhole inspections as required by DENR. Installed/repaired 5 sewer services, cleaned and videoed approximately 0’ feet of sewer line and inspected 2 sewer connections/installations. Dewatered, 000 gallons of digester sludge. Lime stabilized 0 tons of dewatered sludge. Also, hauled 0 tons of dewatered sludge to landfill.Worked with business owners, homeowners, contractors and others to help resolve sewer related issues such as rain water getting into sewer lines, back-ups, video inspection, private line or service locations and damage to lines. Continue monthly sewer easement maintenance. Bush hogging, tree cutting, spraying and debris removal.This month we received NC811 locate request for 42 tickets. These were all marked in a timely manner. Continue monitoring Johnathan Creek and stream banks for fallen and dead trees that could impact the Town’s sewer creek crossings. This is now required by NCDEQ.Removed fallen trees and debris from Jonathan’s Creek on Moody Farm road, Campbell Creek road, Valley Creek drive, Cross Creek RV Park and at the WWTP Bridge. Grease in the Towns sewer collection system and in the Waste Water Treatment Plant is an ongoing and time-consuming problem. Regular grease trap pumping and maintenance is the key to keeping these problems to a minimum. All food handling businesses are required to have grease removing equipment installed and to maintain records of cleaning and maintaining their equipment. The sewer department staff regularly inspects this equipment and looks at records and logs of this maintenance. This month we preformed 0 grease trap inspections. Of these 0 were found to be non-compliant. We continue to work with all businesses on their grease issues and provide assistance and education in hopes of reducing the amount of grease in our sewer system. d.Nathan Clark, Town Manager Staff is working with residents cleaning their yards after the recent storms. Normally there is a $100 charge for yard debris over a dump truck load or debris that cannot be picked up within 30-minutes. The Public Works Department has been working for days picking up brush/limbs/etc.There is still a lot of debris hanging from the trees that hasn’t fallen yet. Haywood County Chamber of Commerce will be hosting an Elected Official Event at the Wells Center from 5:30pm until 7pm on January 17, 2019. Maggie Valley will host the Council of Government meeting on January 28 beginning at 5:30pm. The NC League of Municipality will hold the Town and State Dinner February 20, 2019. The Goal and Visioning Meeting will be held February 26, 2019 beginning at 9:30am. Lunch will be provided. Council asked if the Goal and Visioning Meeting could replace the March Agenda Setting/Monthly Workshop. Staff will look at how full the March Agenda will be. Duke Energy started changing out the street lighting to LED lights this week. NCDOT is in the process of sweeping Soco Road. On behalf of staff, Manager Clark thanked Council for giving the employees Friday off for the Christmas holiday.10)AdjournmentALDERMAN BANKS MADE A MOTION, WITH ALL IN FAVOR TO ADJOURN AT 7:17PM. __________________________________________________________________________Mayor Saralyn PriceVickie Best, CMC, NCCMC, Town Clerk ................
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