Fortress.wa.gov
H11- 050 – Information
August 18, 2011
|TO: |Area Agency on Aging (AAA) Directors |
| |Home and Community Services (HCS) Division Regional Administrators |
| |Division of Developmental Disabilities (DDD) Regional Administrators |
|FROM: |Bill Moss, Director, Home and Community Services Division |
| |Linda Rolfe, Director, Division of Developmental Disabilities |
|SUBJECT: |Revised Standardized Homecare Agency Statement of Work (SOW) & Monitoring Tool and Non-core Billing Forms |
|Purpose: |To implement revisions to the standardized statement of work for AAA and ADSA contracted homecare agencies. |
| |To implement revisions to the homecare agency monitoring tool effective September 1, 2011. |
| |To distribute revised billing forms and procedures related to Family Caregiver Support Program (FCSP) Respite|
| |and other non-core state funded personal care services contracted by AAAs with homecare agencies. |
|Background: |A statewide, standardized statement of work (SOW) for AAA-contracted homecare agencies was implemented July |
| |1, 2005. The DDD homecare contract was consolidated with the homecare agency statement of work in 2007. A |
| |statewide, standardized homecare agency monitoring tool was implemented January 1, 2005. |
| |Recent legislation requires changes to language in both the SOW and the monitoring tool related to Agency |
| |Worker Health Insurance (AWHI). A federal audit finding necessitates a clarification on rounding hours for |
| |SSPS billing. Some SOW sections have become outdated, such as transition to TCARE® and the transition period|
| |of the family relation prohibition. Minor modifications to formatting and language clarification are also |
| |included in this revision to the SOW. |
| |Beginning September 1, 2011 the Home Care Agency (HCA) vendor rate increased $2.15 an hour to include AWHI |
| |compensation. Prior to that date AWHI was billed outside the rate. This new method of reimbursement will |
| |affect how AAAs will bill ADSA for FCSP Respite and other non-core personal care. |
| | |
|What’s new, changed, or | |
|Clarified |Statement of Work |
| |Effective September 1, 2011, ADSA and AAAs shall use this standardized language as their statement of work |
| |for contracted homecare agencies that provide state-funded, personal care services to LTC and/or DDD clients.|
| | |
| |ADSA’s Interlocal agreement with AAAs requires that all clauses within the Agreement also be part of AAA |
| |subcontracts. These clauses must be added to the statement of work or included in other sections of each |
| |AAA’s contract. |
| |Throughout the statement of work the following phrase, (Insert AAA specific reference here: |
| |Subcontractor/vendor/contractor), must be replaced with the specific terminology used in AAA contracts to |
| |refer to a contractor. |
| |AAAs shall be permitted to add additional statement of work clauses only related to the following issues: |
| |Other services for which the AAA may contract with the homecare agency such as Respite, SCSA personal care, |
| |Family Caregiver Support, etc; |
| |Special terms and conditions related to contract performance in the form of corrective actions and/or |
| |remedies; |
| |Parameters for use of excess revenue related to services delivered under the contract. |
| |Any other AAA-specific clauses or recommended revisions to the standardized statement of work must be |
| |submitted to ADSA for prior approval. |
| | |
| |Other revisions to the SOW under consideration that could have minor policy implications will be brought to a|
| |collaborative workgroup that will be convened in early 2012 for implementation into the SOW next fiscal year.|
| | |
| |The standardized monitoring tool for homecare agencies has the following addition, “AWHI funds received |
| |through the Vendor Rate were spent on Health Insurance for eligible workers.” |
| | |
| |FCSP Respite and other non-core personal care |
| |Effective September 1, 2011, the hourly rate for these services will be the same as the Medicaid Homecare |
| |Agency Vendor Rate of $19.72. Billing forms have been modified. When the AAA bills ADSA for FCSP Respite or |
| |other non-core funded personal care, they will be billing on two lines. The first line will contain the net |
| |balance (minus participation and AWHI). The other line, located above the Match section, will show the |
| |number of hours provided multiplied by $2.15 per hour to determine AWHI costs. Updated BARS forms are |
| |attached and can be found online at . |
| | |
| |AAA State/Fed and Older Americans Act contracts will be amended to include AWHI in the SOW. It is not |
| |necessary to update budgets or increase the maximum consideration; the amounts reimbursed for AWHI are |
| |considered pass through funding. |
|ACTION: |Incorporate the attached standardized statement of work language into all homecare agency contracts as they |
| |are renewed or amended with start dates of September 1, 2011 or later. |
| |Begin using the revised monitoring tool for all homecare agency monitoring after September 1, 2011. |
| |Begin using the revised BARS forms for SFCSP, OAA Title 3B, Title 3E, and SCSA for service months beginning |
| |with September 2011. |
| | |
|Related |MB H11-047 |
|REFERENCES: | |
|ATTACHMENT(S): |Homecare Agency Statement of Work: |
| |[pic] |
| |Homecare Agency Statement of Work in Track Changes: |
| |[pic] |
| |Homecare Agency Monitoring Tool: |
| |[pic] |
| |BARS forms: |
| |[pic][pic][pic][pic] |
|CONTACT(S): |Susan Engels, Acting Office Chief, State Unit on Aging |
| |(360) 725-2527 |
| |Susan.Engels@dshs. |
| | |
| |Bev Lord, Program Manager, State Unit on Aging |
| |(360) 725-2529 |
| |Beverly.Lord@dshs. |
| | |
| |Debbie Roberts, Program Manager, DDD |
| |(360) 725-3525 |
| |Debbie.Roberts@dshs. |
| | |
| |Fiscal Questions: |
| | |
| |Anna Glaas, Grants Unit Supervisor |
| |(360) 725-2374 |
| |Anna.Glaas@dshs. |
| | |
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.