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|Owner |Item |Resource |Trainee Responsibility |DVAMC POC Responsibility |
|Education Service |Academic Affiliation |Affiliation Agreement |None |Check with Education Service at ext. 6909. |
| |with institution |Kept on file in Education Service | |Education Service must have an Affiliation |
| | | | |Agreement (AA) on file. |
|Education Service |Training Qualifications | |None |TQCVL Agreement must be updated annually or |
| |and Credentials |[pic] | |for each training cycle by the affiliate. |
| |Verification Letter |Maintained in Education | |Submit to Education Service. TQCVL must be |
| |(TQCVL) |Copies should be kept at the | |signed by VA Leadership prior to rotation. |
| | |service level | | |
| |Non-US Citizen must have|[pic] | |TQCVL should be processed by Education at |
| |separate TQCVL | | |least 30 DAYS BEFORE ACTUAL ROTATION date. |
| | | | | |
| | | | |Save copy at Service level |
|Talent Management |VHA Mandatory Training | |Self-register in TMS |Provide to Trainee Service Point of Contact |
|System(TMS)Education |for Trainees (MTT) |tms. |Obtain Point of Contact name |(POC): |
| | | |and email from DVAMC Service |-First and Last Name |
| | |[pic] |VA Location: Durham |-POC Email address |
| | |Or Direct Link: | |-POC Phone number |
| | | Certificate of |-VA Location: Durham |
| | |er/selfEnrollmentUserSelection.do?|Completion | |
| | |emp_id=2 | |Have TMS Administrator Validate trainee into |
| | | |Turn in to DVAMC service |the Durham Domain. |
| | | |Point of Contact. | |
| | | | |For concerns, contact Education, ext. 5534 or |
| | | | |6909 |
|HRMS |VA Form 10-2850d, | |Print out, complete and turn |Submit to Education Service for first |
| |Application for Health |[pic] |in DVAMC Service Point of |signature, once Education has signed document |
| |Professions Trainee | |Contact |is returned to Service POC. Service submits |
| | | | |this document to HRMS. |
|HRMS |WOC Appointment Letter | |Print out, complete and turn |Submit to HRMS WOC documents to HRMS for |
| |Form Letter (FL) 10-294 |[pic] |in DVAMC Service Point of |record-keeping maintenance. |
| | | |Contact Copy of VISA | |
| | | | | |
| | | | | |
|Owner |Item |Resource |Trainee Responsibility |DVAMC POC Responsibility |
|HRMS |NON-US |[pic] |None |Service Chief will sign letter. Submit to HRMS|
| |Citizen Letter | | |who will obtain Medical Center Director |
| |(If applicable) | | |approval. Copy of VISA |
| |Form Letter (FL) 10-294 | | |Copy of GC must be submitted for each Non-US |
| | | | |Citizen. |
|HRMS |Form (OF) 306, |[pic] |Print out, complete and turn |Submit to HRMS. |
| |Declaration for Federal | DVAMC Service Point of | |
| |Employment |of0306.pdf |Contact | |
|HRMS |Determination & |[pic] |Print out, complete and turn |DVAMC Service Chief signs Submit to HRMS |
| |Certification of English| |in DVAMC Service Point of | |
| |Language Proficiency | |Contact. | |
| | | | | |
| | | | | |
|HRMS/PIV Staff |Fingerprint Prep Sheet |[pic] |Print out, complete and turn |Schedule fingerprint appointment with HRMS/PIV|
| | | |in DVAMC Service Point of |staff ext. 4944 or 4945 |
| | | |Contact. | |
|HRMS/PIV Staff |Personal Identification | |Bring two picture forms of |Service PIV Sponsor coordinates appointment |
| |Verification non-PIV |[pic] |ID’s to Fingerprint/ |with HRMS PIV Coordinator. School ID is NOT |
| |card | |non-PIV appointment. |acceptable |
| | | | | |
| | | | |Service PIV Sponsor has resources |
|Office of Information |VISN 6 Standardized | |Print out, complete personal |Complete and send the form via PKI encrypted |
|&Technology(OI&T) |Computer Access Request | |info and turn in DVAMC |email to VHADUR ISO. |
| |Form |[pic] |Service Point of Contact. |An ISO will review the request and if |
| | | | |appropriate, digitally sign and send to OIT |
| | | | |staff for processing. |
| | | | |Once the account has been created/modified, |
| | | | |OIT staff will notify the requesting service |
| | | | |ADPAC or AO that the request is complete. |
| | | | |In the event that outlook is down, paper |
| | | | |request forms can be submitted. |
|Education Service |Learners Perception |[pic] |If you have trouble logging |AFTER Clinical/Rotation Experience is |
| |Survey | |in, call 1-888-877-9869 or |completed |
| | | |e-mail OAA Help Desk. | |
| | | | |Encourage Trainee to take the 15 minute |
| | | | |Survey. Trainee responses will be kept |
| | | | |confidential. |
Parking: The Durham VAMC cannot provide parking for trainees. Suggestions about parking options are below:
1. Call (919) 485-7574 to speak to a personalized transportation coordinator at Go Triangle, Mr. Liston Peoples.
2. Contact Mr. Paul Straw, the Ridematching Administrator from Go Smart, at 919-485-7484 or pstraw@.
3. Visit Go Smart to help plan their route: .
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