GRADEBOOK



Gradebook Overview

This is an electronic grade book for teachers. Every teacher will setup their own gradebook.

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Sample of the Teacher Gradebook with one assignment.

The gradebook consists of the following for each marking period:

Valid Grade Table

Category Table

Assignment Table

After the tables are created for a marking period, assignment grades are entered. When the Grade Reporting Window opens, (the time period prior to the printing of report cards; a message is displayed to announce the window is now open), the gradebook averages will be automatically downloaded to the student’s grade record in Star Student the first time you click the submit button. To download the grades again you will have to click the Re-calc button (explained later in this document). The download can be performed as many times as needed but only when the grade reporting window is open.

The column labeled MP ## Avg is the average of all the assignment grades. (## is the number of the marking period)

The column labeled MP ## Grade is the grade that was downloaded to the Star Student grade record. The MP ## Grade will display different colors to represent the relationship between these two fields.

No color: The average is the same as the Star Student grade record.

Yellow: The average is different from the Star Student grade record.

Green: No grades in Star Student

Or the grade reporting window is not open for these grades to be downloaded.

The assignment grades are posted to gradebook and the average calculated every time you click the submit button but are downloaded only as explained above; this is why the MP Avg and the MP Grade would not be the same.

All the submit buttons are the same; you can click on anyone to post grades.

NOTE: Hit the enter key to go to the next student in this assignment.

Reference the ‘Gradebook Calculation’ documentation, in Appendix B for the actual calculation that gradebook will perform depending on how the categories are setup.

GRADEBOOK

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Figure 1

This is an electronic gradebook for teachers. Every teacher will setup their own gradebook.

Click the Gradebook link.

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You receive this message after clicking on the ‘gradebook’ link if the Grade Posting Window is open. Otherwise, this message will not display and you will go directly into your gradebook. (See page 3)

When the Grade Posting Window is open, averages from Gradebook can be sent to the students’ grade record in Star Student for this marking period. The very first time you click the submit button during this period, the averages will automatically be downloaded to the students’ grade record.

To download the averages again, you will need to click the Re-calc button (explained later in this document). The download can be performed, as many times as needed but only when the grade-posting window is open.

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This is the view of the Gradebook screen before Categories and Assignments are setup for this marking period.

The class, period, teacher and marking period are identified at the top screen.

The gradebook consists of the:

Valid Grades Table

Category Table

Assignment Table

The Valid Grades Table is only setup once.

The Categories and Assignments must be defined for each marking.

Once the tables are created for a marking period, assignment grades can be entered.

To setup your gradebook, click on the Valid Grades icon.

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The Teacher Valid Grades window will open.

The default Valid Grades Table that is already setup in Star Student will be automatically loaded.

Click the submit button to accept this as your default grades.

Or you may add more grades to the default valid grades table.

Or you may make a new valid grades table.

Or if you want to delete an existing valid grade, blank out the value in the ‘grade type’ field.

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To add more grades to the teacher valid grades, click in the next blank row and complete all fields.

To make a new valid grades table:

Click in the next blank field and enter grade type, description, the new alpha grade; the numeric equivalent; and use the drop down arrow to select whether to use this grade in the calculation. (i.e. EMG is a new valid grades table)

Use the tab key to move to the next field or click in the field. DO NOT HIT ENTER.

When done adding grades, click the submit button.

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When the confirmation message displays, click OK.

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Your valid grades table will return.

Click the ‘X’ to close the window.

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You will return to the Teacher Gradebook screen

To continue setting up your gradebook, click on the Categories icon

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The Class Categories window will open.

This is where you will enter the categories you will use this marking period. All fields must be completed.

Use the tab key to move to the next field or click in the field. DO NOT HIT ENTER. Enter is the same as clicking the submit button on this screen.

Note: You must specify categories for each marking period.

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Use the drop down arrow to select the marking period.

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Enter the Category code and the description.

The remaining fields will be automatically populated. Change each field as needed.

Use the tab key to move to the next field or click in the field. DO NOT HIT ENTER.

Use the drop down arrow to change the Grading Type (Percentage or Total Points).

Change the % of Grade. (The grade in this category is what percentage of the total grade.)

Note: The % of Grade column must total 100% if you specify percentage as the grade type.

If the total % is more or less than 100%, you will receive a message like this one:

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Make the needed change(s) in the % of Grade column so that it will total 100%.

Use the drop down arrow to change the Drop Lowest Grade option (defaults to NO).

Use the drop down arrow to change the Valid Grade Table.

See Appendix B for examples of how grades are calculated.

Repeat these steps for each category.

• To add a new category, click in a blank row

• To delete an existing category, blank out the value in ‘category’ field

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When all categories are entered, click the submit button.

Note: You must enter a value in each field for a category; otherwise the entry will not save when you ‘submit gradebook categories’. Any unsaved categories will then need to be re-entered.

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When the confirmation message displays, click ok.

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You can copy the categories for one marking period to another marking period or to all marking periods.

Note: You must have separate categories designated for each marking period even if the categories are exactly the same for any marking period.

Use the copy drop down arrow to select the marking period to copy from.

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Use the categories drop down arrow to select the marking period (or ALL Marking Periods) to copy to.

Click the Go button to complete the copy.

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When the confirmation message displays, click ok.

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You can copy this class’s categories to another class or to all classes.

Use the drop down arrow to select the class (or ALL).

Click the Go button to complete the copy.

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When the confirmation message appears, click ok.

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At the completion of either copy routine, you will return to the top of the Class Categories screen.

To close the window, click the ‘X’.

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You will return to the Teacher Gradebook screen.

Now click on the Assignment icon to complete the gradebook setup process.

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The Assignment window will open.

Enter each assignment for this class for this marking period.

You can enter assignments in the Class Assignment table in any order. The assignments will display in this table in the order they were entered.

The assignments will appear in your gradebook in date order.

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Use the drop down arrow to select the Marking Period.

The remaining fields will be automatically populated.

Change each field as needed.

Use the tab key to move to the next field or click in the field. DO NOT HIT ENTER.

Change the date of the assignment in the format MM/DD/YYYY.

Change the points for this assignment.

Use the drop down arrow to select the category for this assignment.

Enter a description for this assignment.

Use the drop down arrow to select if this is an extra credit assignment.

Repeat these steps for each assignment.

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When finished entering the assignments, click the submit button to save the assignments.

A confirmation message will be displayed, click OK.

Note: When you designate an assignment as ‘extra credit’, the entire assignment is considered extra credit. Therefore, the points for this assignment will not be included in the student’s ‘maximum’ possible points. Extra credit points only count in the ‘total’ points earned column in your gradebook. (i.e. based on the above assignment table, the students in this class could potentially earn 385 points out of a maximum 285 possible.)

Other methods for giving ‘extra credit’ points in the gradebook:

--Add extra points to an assignment grade. Similar to the method above in that this increases the points earned without increasing the total possible points. The difference here is that the assignment itself is not an extra credit assignment but the student can earn additional points for extra credit work (i.e. student could earn 110 points for a 100-point assignment via extra credit).

--Add extra points to the marking period grade by overriding (manually change) the calculated MP grade.

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You can now copy these assignments to another class or all classes:

Use the down arrow to select which assignment to copy and

Use the down arrow to select which class to copy the assignment to.

Click Go to complete the copy.

When the confirmation message appears, click ok.

Repeat these steps as needed.

You can also post a grade to all assignments or to a specific assignment:

Use the down arrow to select the assignment and

Enter the grade to be posted (i.e. for the homework assignment, post 25 points to all students)

Click Go to complete the posting.

When the confirmation message appears, click ok.

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At the completion of either routine, the Class Assignment screen will return.

To exit the screen, click the ‘X.’

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You will return to the Teacher Gradebook screen.

Click the Refresh icon,[pic], on the toolbar or hit the key.

The assignments you entered will be displayed for each student.

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This is the left side of the screen.

The students name will be displayed after every fifth assignment.

Use the scroll bars to display other areas of the screen. The bottom scroll bar moves the screen left or right. Use right scroll bar to move down or up on the screen.

The yellow shading means this assignment (Project) was designated as an extra credit assignment in the Assignment Table.

The assignments appear in date order in the gradebook with the latest date to the left.

Assignments dated in the future are shaded gray and are not included in the calculation of the average or maximum points until they become current.

The color codes for Assignments indicate:

No color: the assignment date is the current date or earlier

Gray: the assignment date is in the future, tomorrow or later

Yellow: this assignment is for extra credit

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This is the right side of the screen.

The right-hand columns show the ‘Total’ points earned for the MP, the ‘Max’ (maximum) possible points, the MP Avg (average) based on the assignment grades posted, and the MP Grade.

No color around the MP grade means the MP grade and the grade that was downloaded to the grade record in Star Student are the same.

Note: The ‘Re-calc’ button only displays when the Grade Posting Window is open.

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This is the bottom of the screen.

You can print the Gradebook for this class. Use the down arrows to select sort by and print/suppress student name. Click Go.

You can print Student Progress Reports for all students or a selected student. Click Go.

You can print a Missing Assignment Report for all students or a selected student. Click Go

To exit the report screen and return to the gradebook, click the ‘X’ at the upper right.

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To post grades, click in the box then enter the grade. Hit enter to go down the column to the next student.

To change a grade, click in the box and re-enter the grade.

Continue until all the grades are entered. When finished, click the submit button.

For your convenience, multiple ‘submit’ buttons appear across the bottom of the screen. They all work the same no matter which column you are posting in. Click on any one to ‘submit’ your grades.

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When the confirmation message displays, click OK.

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Your gradebook will return.

The first time that you click ‘submit’ when the posting window is open, the MP average is downloaded to the students’ grade records in Star Student. The first time that you submit when the posting window is open is the only time the averages are automatically downloaded to Star Student.

To download averages again when the posting window is open, you will have to click the ‘Re-Calc’ button (explained in more detail later).

Note: A blank grade field for a current assignment is treated as ‘0’ in the calculation of the average.

To change a grade, click in the box and enter the new grade.

To post additional grades, click in the blank box and enter the grade.

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Once you have downloaded averages the first time while the posting window is open, when additional assignment grades are entered and submitted, the MP Grade turns yellow. Yellow indicates that the Average doesn’t match the grade that was originally downloaded to Star Student.

Click ‘Re-calc’ to re-calculate the MP averages and download them to the grading records for all the students.

Note: When averages are downloaded to the grade records in Star Student, the grades are stored as whole numbers. However, GPA, class rank and other routines use the actual grade (i.e. 95.5) in these calculations.

Throughout the marking period, prior to the posting window opening, the MP Avg will re-calculate automatically when you ‘submit’.

The color codes for the MP Grade indicate:

No color – displays when the posting window is open and the MP Avg is the same as the grade that was downloaded to the grade record in Star Student

Yellow – displays when the MP Avg is different from the grade that is already in the grade record in Star Student

Green – displays when the posting window is not open

The color code for the assignment grade:

Red: This alpha grade has been deleted from the Valid Grade Table for this teacher (i.e. Teacher no longer uses grade ‘N’ for not satisfactory).

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Once you click ‘Re-calc’, the MP grade will match the MP Avg.

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To change a grade, click in the box and enter the new grade.

To re-calculate the MP average and download for a specific student(s), enter *** in the MP Grade column. Click submit.

Follow the same process to add a grade for a specific student(s) when posting window is open.

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To view the grade calculation, click on the MP average for the student.

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The Gradebook Category Summary will display showing the student’s grade average within each category defined in your category table.

Click the ‘X’ to close the window.

Exit until you return to your schedule page (Figure 1). Click logout to close portal.

See Appendix B for examples of how grades are calculated.

Note: The following message will display, on most screens, if you try to exit (X in upper right corner) the screen without saving (submit button) the data you entered.

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To save the data, click Cancel, then click submit button.

Click OK if you don’t want to save the data. You will then exit the screen.

APPENDIX A

Procedures for changing the marking period date.

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Use the down arrow to select the marking period.

The selected marking period is highlighted.

Click ‘Go’.

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Your Gradebook for the selected marking period will display.

If no assignments display for the marking period selected, click on the assignments icon and enter your assignments in the table for this marking period.

APPENDIX B

Gradebook Calculation Sample Scenarios

1) If the category type is T and there is only 1 category or there are multiple categories and all of the category weights are equal:

Example:

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OR

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The calculation would be:

(sum(student_points)/sum(assignment_points)) * 100 = AVG

If a student’s grades looked like this:

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The student’s average would calculate like this:

(9 + 10 + 23 + 7 + 96) = 145 / (10 + 10 +25 + 10 + 100) = 155

145 / 155 = .93548 * 100 = 93.548 (rounds up) 93.55 = AVG

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2) If category type is T and there are multiple categories and the category weights are not equal:

Example:

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The calculation would be:

HW = (sum(hw_student_points)/sum(hw_assignment_points))*hw_cat_weight= hw_cat_avg

QZ=(sum(qz_student_points)/sum(qz_assignment_points))* qz_cat_weight =qz_cat_avg

TST=(sum(tst_student_points)/sum(tst_assignment_points))* tst_cat_weight=tst_cat_avg

sum(hw_cat_avg + qz_cat_avg + tst_cat_avg) * 100 / sum(hw_cat_weight + qz_cat_weight + tst_cat_weight) = AVG

If a student’s grades looked like this:

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The student’s average would calculate like this:

HW = (10 + 9 + 7) / (10 + 10 + 10) = 26/30 = .866666 * 30 = 26

QZ = (23 + 25) / (25 + 25) = 48/50 = .96 * 20 = 19.2

TST = (96 + 89) / (100 + 100) = 185/200 = .925 * 50 = 46.25

(26 + 19.2 + 46.25) * 100 / (30 + 20 + 50) = 91.45 = AVG

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3) If the category type is P:

Example:

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The calculation would be:

HW = hw_assignment1_score / hw_assignment1_points = hw_grade1

hw_assignment2_score / hw_assignment2_points = hw_grade2

hw_assignment3_score / hw_assignment3_points = hw_grade3

(sum(hw_grade1 + hw_grade2 + hw_grade3) / number_of_assignments) * hw_cat_weight = hw_cat_avg

QZ = qz_assignment1_score / qz_assignment1_points = qz_grade1

qz_assignment2_score / qz_assignment2_points = qz_grade2

(sum(qz_grade1 + qz_grade2) / number_of_assignments) * qz_cat_weight = qz_cat_avg

TST = tst_assignment1_score / tst_assignment1_points = tst_grade1

tst_assignment2_score / tst_assignment2_points = tst_grade2

(sum(tst_grade1 + tst_grade2) / number_of_assignments) * tst_cat_weight = tst_cat_avg

sum((hw_cat_avg + qz_cat_avg + tst_cat_avg) * 100) / sum(hw_cat_weight + qz_cat_weight + tst_cat_weight)

If a student’s grades looked like this:

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The average would calculate like this:

HW= 10 / 10 = 1

9 / 10 = .9

7 / 10 = .7

sum(1 + .9 + .7) / 3 = .86666 * 30 = 25.99999

QZ = 23 / 25 = .92

25 / 25 = 1

sum(.92 + 1) / 2 = .96 * 20 = 19.2

TST = 96 / 100 = .96

90 / 100 = .9

sum(.96 + .9) / 2 = .93 * 50 = 46.5

sum((25.99999 + 19.2 + 46.5) * 100) / 100 = 91.69999 (rounds up) 91.7 = AVG

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4) If the category type is T and there is only 1 category and you are dropping the lowest grade in the category:

Example:

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The calculation would be:

(sum(student_points)/sum(assignment_points)) * 100 = AVG

If a student’s grades looked like this:

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The calculation would be:

(9 + 10 + 23 + 7 + 96) = 138 / (10 + 10 +25 + 10 + 100) = 145

The grades that are in bold are the grades that were dropped.

138 / 145 = .95172 * 100 = 95.172 95.17 = AVG

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NOTES:

1) Blank grades are counted against active students. The Gradebook will treat the blank

grade as a 0 (zero) and will include the 0 in the calculation of the average (up to current assignment date).

2) The Gradebook calculation is date sensitive. It will only include assignments in the

calculation if the assignment date is less than or equal to the current day’s date.

3) Drop Lowest Grade: This option uses the same calculation (based on current category

set up) except it drops the lowest grade in that category and adjusts the divisor.

In the event of tie grades, the grade with the most impact on the student average will

be dropped.

4) Extra Credit: An assignment that is checked as an extra credit assignment will increase

the sum of student points earned in that category without increasing the possible points for that

student. Therefore a student’s average will only increase from extra credit.

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Changed grade

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