Biznet.ct.gov
EASTCONN COOPERATIVE
1320 Main Street
Tyler Square, Suite 25
Willimantic, CT 06226
860-455-1584
RFP
COPIERS
2018-2019
Instructions to Bidders
Sealed bids, for furnishing COPIERS, for the period of 3 or 4 years, July 1, 2018 through June 30, 2022, to the members of this cooperative will be received at the time and date below.
Bids will be received until 11:00 a.m. on May 3rd and must be submitted in a sealed envelope, plainly marked:
COPIERS BID
MAY 3, 2018
If you are mailing your bid or sending it by carrier service, please make sure you allow enough time for your bid to be received by May 2nd. You may mail the bid to the cooperative address listed below.
Any bid received after the date and time specified, will not be considered. The members of this bid reserve the right to accept or reject any and all bids in total or in part as they may deem to be in the best interest of the members that this Cooperative represents.
Bidders are urged to read all documents carefully and fill out all information requested. The specifications indicated the kind of products the Cooperative will accept bids on and are not meant to be restricted. If you are bidding on name brands and alternate brands, please specify the brand names and correct product numbers you are bidding on. Please make sure that all numbers and/or letters are clear in order to avoid a mistake. Each participating member will be solely responsible for ordering their items, arranging delivery of the items, and payment of their invoices.
The cooperative is requesting FIRM bid prices on copiers for the period of 3 or 4 years, July 1, 2018 through June 30, 2022.
|BID SUBMISSION |BID SUBMISSION |
|US Mail/Common Carrier |By Hand |
|EASTCONN |EASTCONN |
|376 Hartford Turnpike |376 Hartford Turnpike |
|Hampton, CT 06247 |Hampton, CT 06247 |
|860-455-1584 |860-455-1584 |
|By May 3, 2018 |By May 3, 2018 |
|NO LATER THAN 11AM |NO LATER THAN 11AM |
Please submit a bid on EVERY item. If you do not carry the item or are not bidding on the item please note with a “no bid” on the price line. If an item on our bid and/or its packaging size is different from what you carry, you MUST note the changes on your bid.
If there is any specific information about your company and/or service that our members should be made aware of, you MUST make sure this information is part of your bid.
NOTE:
EASTCONN Cooperative Purchasing reserves the right to increase or decrease the number of units to be purchased at the quoted unit price.
Bidders are instructed that additional members may be added or deleted at the pleasure of the cooperative. Our current committed membership is attached.
The considerations that will be looked at when choosing our vendor(s) for our bid are based on a 100 points system:
a. Price - 50 points
b. Compatibility - 25 points
c. Service – 25 points
• Vendor Credentials (references & capability statement) – 15 points
• Sales & Service (i.e delivery changes, product shortages, recalls) – 5 points
• Ordering Procedures/Protocol – 5 points
Vendor bids will be reviewed and scored by a committee comprised of the following individuals;
Richard Tariff, Director of Adult & Community Programs
Sandra Garcia, Operations Specialist of Adult & Community Programs
Carol Klemyk, Executive Administrative Assistant
Andrew DePalma, Director of Technology Solutions
Thomas Schenking, Technology Solutions
EVAULATION CRITERIA
Solicitations will be evaluated based on price and service.
Vendor:
|Criteria |Points Given |Total Points |
|Price | |50 |
|Compatibility | |25 |
|Service | | |
| Vendor Credentials | |15 |
| Sales & Service | |5 |
| Ordering Procedures/Protocol | |5 |
|TOTAL | |100 TOTAL Available Points |
Vendor bids will be reviewed and scored by a committee comprised of the following individuals;
Richard Tariff, Director of Adult & Community Programs
Sandra Garcia, Operations Specialist of Adult & Community Programs
Carol Klemyk, Executive Administrative Assistant
Andrew DePalma, Director of Technology Solutions
Thomas Schenking, Technology Solutions
SPECIFICATIONS
PERIOD OF LEASE
1. 36 months (lease to commence 7/1/18 and terminate on 6/30/21). There is a one-two month buyout needed for the member’s contracts that expire after July 1, 2018.
OR
48 months (lease to commence 7/1/18 and terminate on 6/30/22). There is a one-two month buyout needed for the member’s contracts that expire after July 1, 2018.
COPIER VOLUMES
1. See attached sheets, Appendix A for volumes of each copier by machine and location.
AWARDS OF BIDS
1. The members reserve the right to accept or reject any or all bids or to accept the bid deemed in the best interest of the school/member or Boards of Education. Bids are not solely awarded on the lowest prices.
2. The cooperative may not consider as informal any bid not prepared and submitted in accordance with provisions hereof, and hereby reserves the right to waive any rejections shall be in the best interest of the districts to do so.
3. Bidders are instructed that additional school districts/members may be added or deleted by the EASTCONN Cooperative during bid period.
4. The awarded contractor shall maintain, in effect, all necessary and required insurance coverage’s related to their business and equipment as specified by State and/or local authorities. A certificate of insurance must be supplied, if required.
5. The awarded vendor(s) MUST guarantee to keep the EASTCONN Cooperative’s bid pricing exclusive to EASTCONN Cooperative members for a period of 12 months commencing with the date of the bid award. The awarded vendor(s) may refer business who do not appear on the EASTCONN Cooperative’s participating membership list, to the EASTCONN Cooperative coordinator to become members in order to receive our exclusive pricing. Charging the EASTCONN Cooperative bid prices to non-member school districts will be in violation of this bid and the EASTCONN Cooperative will terminate their business with the vendor immediately. In addition, it could further disqualify that vendor from the next bid.
6. EASTCONN will award the contract to the lowest responsive and responsible bidder or bid/offer most advantageous to the program with price and other factors considered. {2 CFR Part 200.320©(2)(iv) or (d)(4)/7 CFR 3016.36(d)(2)}
7. This proposal shall become part of any contract signed with the awarded vendor.
8. Top two (2) bidders will be contacted on or before May 15th and be required to deliver a copier to EASTCONN in Hampton (376 Hartford Turnpike) to be tested for compatibility, user friendliness, and functionality. Copiers will need to be left for seven (7) days to be tested. After the seven days, the copiers will need to be promptly picked up at bidders’ expense.
LOCATION
1. Please be aware that some schools/members have security issues that you will need to meet regarding your delivering of your products.
INTENT
1. The Cooperative reserves the right to consider and accept modifications of these specifications, which, in the opinion of the Cooperative are in the best interest of the members involved.
BID SUBMISSION REQUIREMENTS
1. Please indicate the brand of copier in the brand column that you are submitting pricing on.
2. Any questions by bidders must be submitted in writing, not orally. Submission can be done via email to sgarcia@ or mail to EASTCONN, ATTN: Sandra Garcia, 1320 Main Street, Willimantic, CT 06226.
CONDITIONS OF BID
1. Companies must submit a bid on the bid proposal form for the supply and delivery of copiers to the members, as specified for the period of July 1, 2018 through June 30, 2022.
2. Bid prices shall be for a FIRM price starting on July 1, 2018 through June 30, 2022. (36 month or 48 month lease)
3. All members listed are committed to this bid.
4. Each carrier shall furnish a certificate of insurance issued by an insurance company showing that the Boards of Education will be protected from loss or damage to the Board of Education’s commodities, and injury or death of third persons or to carrier’s employees. Carrier will assume full common liability for all shipments.
5. Vendors must submit a capability statement with the bid proposal along with three (3) reference letters.
6. Bidders shall not sub-contract or sub-let any part of this bid without prior written permission of the cooperative.
7. Awarded bidder will need to payoff current contracts of copiers in the amount of $10,364.84.
QUIALITY AND STANDARDS
1. Vendor to be responsible for any products recalled from a manufacturer and to provide verification.
SERVICE
1. All service calls will be responded to within 4 hours of initial call.
2. If for any reason, the primary copier is down and unusable, a temporary replacement will be delivered within 24 hours until copier is repaired and in full working condition.
3. All machines must be supplied and maintained with additional toner and developer cartridges to prevent down time due to a shortage of supplies.
4. Training must be provided on both an initial basis and ongoing and individually as needed by the cooperative/members.
DELIVERY OF EQUIPMENT & SUPPLIES
1. All copiers must be delivered to each designated location and placed, set-up on a mutually agreed upon date by the awarded vendor and EASTCONN’s Cooperative at no cost. An implementation schedule shall be included. The members and vendor’s responsibilities shall be included. All equipment must be installed and functional no later than July 2, 2018. If the installed and functional date is after July 2, 2018, there will be a monetary penalty assessed to the vendor at a daily rate of $1,000 until all machines are installed functional at all locations.
2. All bids must include setup, supplies including initial toner, developer and everything else needed to allow turnkey operation.
3. All machines shall include staples as part of cost per copy if applicable.
TAX EXEMPT STATUS
1. Most of our members are exempt from the payment of Federal, State, or Local taxes, and enjoy such status under Section 12-412 of the General Statues of the State of Connecticut. Bid submissions should not include tax applications, unless there is a member that is not tax exempt, nor should any subsequent billings for items furnished.
BID PERIOD
1. The bid period is from July 1, 2018 through June 30, 2022. (dependent upon the lease option 36 or 48 month)
2. Sealed bids must be received by the EASTCONN Cooperative Purchasing office by 11 a.m. on May 3rd Faxed copies are not accepted.
3. Successful bids will be awarded by email before May 18, 2018.
INVOICES AND STATEMENTS
1. Monthly invoices will need to be submitted to members with a break out of actual meter readings, the true copies made on each copier and by each account.
2. All bills will be paid within forty-five (45) days of date of invoice.
3. Each participating member will be solely responsible for payment of its own invoices.
CONTRACT TERMINATION
1. The Cooperative, reserves the right to cancel this bid at any time the vendor’s performance is, in the opinion of the cooperative, deemed unsatisfactory. In such event, the cooperative, in writing, shall notify the vendor of such unsatisfactory performance and the vendor shall be given thirty (30) days to remedy the problem (s). If conditions do not meet the cooperative’s approval, the vendor will then be given, in writing, an additional thirty (30) days’ notice of termination. The cooperative members will be responsible for goods delivered and services rendered and accepted prior to the effective date of termination.
2. Members of the cooperative may terminate the contract at any point for convenience with a 60 days’ notice in writing.
3. In the event that a member’s location/business closes, the respective member reserves the right to cancel this contract within thirty (30) days after written notification to the awarded vendor. Example: A schools building closes, the district can cancel that portion of the contract.
4. A district may cancel a contract due to lack of appropriated funds.
EXECUTION OF CONTRACT
1. EASTCONN Cooperative will not agree to any additional terms and conditions except those conditions stated in this document.
2. All machines will be maintained on a cost per copy basis with an all-inclusive maintenance contract that includes everything except paper.
3. All machines will be the latest digital models offered by the manufacturer(s). All vendors must state the model release date for each copier model contained in their bid. All copiers shall be new. No used or refurbished copiers will be considered for award.
4. All machines are to be quoted individually. (spec sheet of machines attached)
5. All machines shall have networking capabilities when leased and will be deemed functional by the information services division director/technology director or his/her designee at each location.
6. Winning vendor will upgrade equipment upon request with no increase to members contracted price per copy.
7. Quarterly reports and a year-end report will be forwarded to the cooperative coordinator, which will reflect detail copier activities.
8. All bidders are required to provide electrical requirements for all copiers included in the bid.
9. The supplier shall be responsible for the payment of any and all local property taxes and insurances on the copiers supplied to the members under contract.
10. All internal storage and memory shall be wiped off/cleaned at the end of the lease and the storage/drive shall be re-formatted at the vendor’s expense. Proof that this has been done will be submitted to EASTCONN.
11. All machines shall be removed from the sites at the end of the lease at the vendor’s expense. All internal storage and memory shall be wiped off/cleaned from old machines prior to the machines leaving any of EASTCONN premises. Proof that his has been done will need to be submitted to EASTCONN within 48 hours.
12. Free capable out of the box follow me print per location on all machines with unlimited codes for employees/staff.
COPIER DRIVER/SOFTWARE
1. Compatible with Windows 7/10/Mac OS/ChromeOS (Airprint/Google Cloudprint).
2. Windows print server driver/software compatible with Windows Server 2012/2016.
3. All software functions available for all platforms (e.g end-user selection of options when printing).
4. Windows update compatible – driver will continue to work when Windows updates are performed on server or workstation.
TASK LIST FOR BIDDERS
|Pre-Installation |Copy device IP information for transfer to the new device(s) |
|Pre-Installation |Provide drivers to members |
|Installation |Install equipment and verify network connectivity |
|Installation |Configure network information copied from replaced device |
|Installation |Configure and test scan to email |
|Installation |Configure and test scan to Windows shared folder |
|Installation |Test incoming and outgoing fax between other buildings and locations fax machines |
|Installation |Test network printing with technology staff |
|Installation |Migration of address books, user profile information, and customized buttons |
|Post-Installation |The awarded vendor shall provide a detailed training plan and schedule |
|Post-Installation |Provide beginning counts of each machine |
|Post-Installation |Training curriculum for key operators and users |
|Post-Installation |Implementation schedule tied to the deployment list |
|Post-Installation |Deployment list of devices with locations |
Written Code of Conduct
EASTCONN Cooperative
Regulations: 2 CFR Part 200.318, formerly 7 CFR Part 3016.36(b)(3) and EASTCONN’s Cooperative local purchasing requirements.
Procedures: The EASTCONN Cooperative seeks to conduct all procurement procedures:
• in compliance with stated regulations; and
• to prohibit conflicts of interest and actions of employees engaged in the selection, award and administration of contracts.
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal, state, or local award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
The officers, employees, and agents of the non-federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value.
The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-federal entity. Based on the severity of the infraction, the penalties could include a written reprimand to their personnel file, a suspension with or without pay, or termination.
For questions and concerns regarding procurement solicitations, contract evaluations, and award, contact:
Purchasing Contacts:
Sandra Garcia, Cooperative Coordinator, 860-455-1584
§200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.
(a) The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.
(b) Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and
(6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section.
Equal Employment Opportunity
Policy 6.009 Equal Employment Opportunity Policy
It is the policy of EASTCONN that no person shall be excluded from participation in, denied the benefits of, or otherwise be discriminated against under any program because of race, color, religion, sex, age, sexual orientation, marital status, national origin, genetic information, gender identity or expression, veteran status, disability or any other classification protected by state or federal law.
References:
Adopted:
Reviewed:
EASTCONN COOPERATIVE
COPIERS
2018-2019
BID AWARD: ON OR BEFORE MAY 18, 2018
Cover Sheet
2018-2019
COPIERS BID
EASTCONN COOPERATIVE
BID OF
ADDRESS
CITY STATE ZIP
CONTACT PERSON PHONE NUMBER EMAIL
For furnishing and delivering copiers to the members participating in the Cooperative Purchasing program. If a bidder bids on any items, the bidder will be responsible for delivering that item, at the bid cost, in accordance with the attached specifications, which were submitted with this bid and upon which the bid as made.
BY SIGNING THIS BID, THE BIDDER UNDERSTANDS AND AGREES TO ALL OF THE ATTACHED TERMS, CONDITIONS AND SPECIFICATIONS.
PRINT OR TYPE FIRM’S FULL NAME SIGNATURE DATE
THIS FORM MUST ACCOMPANY YOUR BID
2018-2019
COPIERS BID
1. Please provide contact information for departments:
2. Do you offer any rebates/incentives for members? Y ( N (
a. If yes, please explain
3. Is online ordering an option for supplies and service calls? Y ( N (
a. If yes, please provide link to do so.
THIS FORM MUST ACCOMPANY YOUR BID
CERTIFICATION REGARDING LOBBYING
Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all covered subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.
| | |
|Organization Name | |
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| | |
|Address | |
| | |
|Name of Submitting Official |Title of Submitting Official |
| | |
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|Signature |Date |
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Disclosure of Lobbying Activities
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure)
Approved by OMB
0348-0046
| | | |
|Type of Federal Action: |Status of Federal Action: |Report Type: |
|a. contract |a. bid/offer/application |a. initial filing |
|b. grant |b. initial award |b. material change |
|c. cooperative agreement |c. post-award | |
|d. loan | |For material change only: |
|e. loan guarantee | |Year _______ quarter _______ |
|f. loan insurance | |Date of last report___________ |
|Name and Address of Reporting Entity: |
|__ Prime __ Subawardee Tier______, if Known: |
| |
|Name |
|Street 1 Street 2 |
|City State Zip Code |
|Congressional District, if known: |
|If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: |
|Name |
|Street 1 Street 2 |
|City State Zip Code |
|Congressional District, if known: |
|Federal Department/Agency: |Federal Program Name/Description: |
| | |
| | |
| |CFDA Number, if applicable: ____________ |
|Federal Action Number, if known: |Award Amount, if known: |
| |$ |
|10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): |
|Prefix Last Name First Name Middle|
|Initial |
|Company Name |
|Street 1 Street 2 |
|City State Zip |
|10. b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI): |
|Prefix Last Name First Name Middle|
|Initial |
|Company Name |
|Street 1 Street 2 |
|City State Zip |
|11. Information requested through this form is authorized by title 31 | |
|U.S.C. section 1352. This disclosure of lobbying activities is a |Signature: ______________________________________ |
|material representation of fact upon which reliance was placed by the | |
|tier above when this transaction was made or entered into. This |Print Name: _____________________________________ |
|disclosure is required pursuant to 31 U.S.C. 1352. This information will | |
|be reported to the Congress semi-annually and will be available for |Title: ___________________________________________ |
|public inspection. Any person who fails to file the required disclosure | |
|shall be subject to a civil penalty of not less than $10,000 and not more|Telephone No.: _________________ Date: ____________ |
|than $100,000 for each such failure. | |
| |Authorized for Local Reproduction |
|Federal Use Only |Standard Form - LLL (Rev. 7-97) |
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503
EASTCONN COOPERATIVE
2018 – 2019
COOPERATIVE MEMBERS
|EASTCONN | |
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| | |
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Check List of Items Needed to Accompany Submitted Bid
← Cover Sheet
← Evaluation Criteria
← 3 Reference Letters
← Capability Statement
← Vendor Questions
← Certification Regarding Lobbying
← Disclosure of lobbying Activities
← Pricing Sheet
← Training Schedule
← Deployment list
← Implementation schedule
← Any additional information deemed by the vendor
← W-9
← Insurance Certificate
Copier Specifications by locations
ACT - 1
35 PPM B/W Table Top Unit
6.9 second first copy out B/W
35 B/W Pages per Minute
50-sheet single pass document handler
Postscript
250-sheet paper capacity
50-stack bypass
Self -Encrypting drive
Standard data overwrite
One cassette
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
ACT -2
45 PM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Envelope printing
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Fax board
2-cassettes
Inner finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
ACT – 3
65 PM Color Units
6.4 second first copy out color
4.1 second first copy out B/W
65 Color Pages per Minute
75 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
6,020 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12’ x 18”
Fax board
2-cassettes
Large capacity cassette
Console finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
AJC – Willi
55 PPM B/W Unit
5.2 second first copy out
55 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Large capacity cassette
Fax board
2-cassettes
Console finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
CLC
45 PPM Color Units
5.7 second first copy out color
4.4 second first copy out b/w
45 Color Pages per Minute
45 B/W Pages per Minute
300 sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Fax board
2-cassette
3-hole punch
Large capacity cassette
Inner finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Trans – 1
30 PPM Color Units
7.8 second first copy out color
5.9 second first copy out B/W
30 Color Pages per Minute
30 B/W Pages per Minute
100-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Fax board
2-cassettes
Inner finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Trans – 2
30 PPM Color Units
7.8 second first copy out color
5.9 second first copy out B/W
30 Color Pages per Minute
30 B/W Pages per Minute
100-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Two cassettes
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
EVC
45 PPM Color Units
5.7 second first copy out color
4.4 second first copy out b/w
45 Color Pages per Minute
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12”x 47”
Fax Board
2-cassettes
Inner finisher
Large capacity cassette
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Commerce – 1
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages Per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Console finisher
Fax board
2-cassettes
Large capacity cassette
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Commerce- 2
45 PPM Color Units
5.7 second first copy out color 4.4 second first copy out b/w
45 Color Pages per Minute 45 B/W Pages per Minute
300-sheet single pass document handler Postscript
9” Color programmable touch screen 3,200 sheet paper capacity
100 stack bypass Envelope printing
Self -Encrypting drive Standard data overwrite
Desktop-available queue management/copier availability notification Remote device management
Banner printing 12”x 47” 3-hole punch
Inner finisher Fax board
2-cassettes Large capacity cassette
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Marketing
30 PPM Color Units
7.8 second first copy out color
5.9 second first copy out B/W
30 Color Pages per Minute
30 B/W Pages per Minute
100 sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Facilities
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Stapler
Fax board
Inner finisher
Large capacity cassette
2-cassettes
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Director
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Stapler
Fax board
Inner finisher
4 cassettes
3-hole punch
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Finance
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Inner finisher
Fax board
Single pass document feeder
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
HR
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Fax board
4-cassettes
Inner finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Conference
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
Fax board
3-Hole punch
Large capacity cassette
2-cassettes
Inner finisher
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Community
55 PPM B/W Unit
5.2 second first copy out
55 B/W Pages er Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
3-hole punch
Console finisher
Large capacity cassette
2-cassettes
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Near Headstart
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Fax board
2-cassettes
Console finisher
3-hole punch
Large capacity cassette
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Copy – 1
75 PPM Color Units
5.4 second first copy out color 4.1 second first copy out B/W
75 Color Pages per Minute 85 B/W Pages per Minute
300-sheet single pass document handler Postscript
9” Color programmable touch screen 6,020 sheet paper capacity
100 stack bypass Envelope printing
Self -Encrypting drive Standard data overwrite
Desktop-available queue management/copier availability notification Remote device management
Banner printing 12’ x 18” External large capacity cassette
Fax board 3-hole punch
Console finisher Large capacity cassette
2-cassettes Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Copy – 2
75 PPM Color Units
5.4 second first copy out color 4.1 second first copy out B/W
75 Color Pages per Minute 85 B/W Pages per Minute
300-sheet single pass document handler Postscript
9” Color programmable touch screen 6,020 sheet paper capacity
100 stack bypass Envelope printing
Self -Encrypting drive Standard data overwrite
Desktop-available queue management/copier availability notification Remote device management
Banner printing 12’ x 18” External large capacity cassette
Fax board 3-hole punch
Console finisher large capacity cassette
2-cassettes Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
NLC – 1
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
2-cassettes
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
NLC – 2
55 PPM B/W Unit
5.2 second first copy out
55 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Envelope printing
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Banner printing 12” x 47”
3-hole punch
Stapler
Console finisher
2-cassettes
Large capacity cassette
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
AJC – Danielson
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Stapler
Inner finisher
Large capacity cassette
2-cassettes
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Headstart
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Inner finisher
2-cassettes
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
SRP
45 PPM Color Units
5.7 second first copy out color
4.4 second first copy out b/w
45 Color Pages per Minute
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Stapler
Fax board
Large capacity cassette
2-cassettes
Inner finisher
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
NRP/Pace
45 PPM Color Units
5.7 second first copy out color
4.4 second first copy out b/w
45 Color Pages per Minute
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Stapler
2-cassettes
Inner finisher
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
NRP
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Inner finisher
Fax board
2-cassettes
Large capacity cassette
Stapler
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Woodstock
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
2-cassettes
Fax board
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Moosup
45 PPM B/W Unit
3.6 second first copy out
45 B/W Pages per Minute
300-sheet single pass document handler
Postscript
9” Color programmable touch screen
3,200 sheet paper capacity
100 stack bypass
Self -Encrypting drive
Standard data overwrite
Desktop-available queue management/copier availability notification
Remote device management
Stapler
Console finisher
Fax board
2-cassette
|Brand |Other Features not listed |Price – 36 month |Price – 48 months |
| | | | |
Micro Fiche
USB3.1 Gen 1 Camera: 26 MP1 (6.6 MP X 4) pixel shifting camera
Camera Orientation: Portrait and landscape, 360° optical image rotation
Interface: Intuitive Windows computer interface, easy to use with all film types
Customizable Film Selection Wizard: Single-Click to automatically set up your scanner using custom presets that retain all settings including optical zoom and focus
Optical Zoom: 7x-105x magnification (for the entire range of 7x-105x optical film reduction ratios). Optical zoom capability
Digital Zoom: 7x-1575x
Fit-to-Window: displayed image covers the entire monitor screen leaving no blank area
On-screen magnifier (selectable zoom) to read small text and examine fine details. Scan and print what is seen in the magnifier window
Continual image focus even during optical zoom
Soft, bright, film-optimized, monochromatic LEDs with lifetime warranty and optically clear carrier glass for best image quality
Software Selectable Resolution: 150 dpi to 2000 dpi, 256 grayscale, bi-tone (B&W)
Media: Fiche/Ultra-Fiche/Aperture Cards, (& optional) 16/35mm, 16/35mm/ Cartridge, Micro Opaques
Carriers (optional): AUTO-FicheTM Carrier, 16/35 roll film, 16/35/M roll film & cartridge
PRECISION-Guide film rollers are low inertia; easy-to-thread, ball bearing rollers provide precision control of film image position and movement
PowerScan Productivity Suite (optional): WORD-Search, INFO-Link, Copy-to-Clipboard, OCR word searchable multipage PDF, using ABBYY® OCR engine for speed and accuracy
Specify the dimensions for the printed or scanned document image
Three Single-Click Print Buttons: Print to programmed paper sizes and printers
Option to turn on/off watermark and copyright warnings
Three Single-Click Scan Buttons: Save to programmed locations
Save scans in all common file formats including PDF/A, PDF/L, PDF w/OCR & (multi-page)
Previous/Next: Automatically moves the film one image for each click
Single-Click AUTO-Adjust Button: Adjusts brightness, contrast, straightens, and crops
Optical Straighten: Select Automatic, Line or Manual
Digital Rotation: Click to rotate image 90°, Click to mirror image
USB3/USB2/USB1: Convenient, front access port for portable flash drives
AUTO-Scan® (Included) operates with roll-film2 and with fiche3
Auto Straighten/Crop, Auto Straighten
Unlimited scans, up to 10 pages per minute roll-film2 & 20 pages per minute fiche3
AUTO-Scan® Pro (optional) operates with roll-film2 and with fiche3
Auto Straighten, Crop, Auto-Brightness & Contrast
OCR while scanning and save as multipage file
Unlimited scans, up to 55 pages per minute for roll-film2 & 60 pages per minute for fiche3
|Brand |Other Features not listed |Price - Purchase |Price – 36 month |Price – 48 months |
| | | | | |
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