Employee Handbook - Azusa Pacific University

[Pages:217]Employee Handbook

(Applies to Faculty and Staff)

Updated

July 6, 2021

Office of Human Resources

APU is a Christian University seeking to advance the work of God in the world. The University is honored to have co-laborers join in this effort. This Handbook lays out the terms and conditions and policies and practices that govern the interactions with and expectations of each of its employees. In all of it, we strive to put God First in the manner in which we steward the resources (human, physical, and financial) He has entrusted to APU. The relationship between the employee and the University is for an unspecified term and is considered employment at will. Policies within this manual may be updated throughout the year. Policies that have been revised will include a revision date listed on the policy and in the Table of Contents for quick reference. A full review of all policies will be conducted in the spring of each year, and a summary of any revisions will be provided to the community.

Azusa Pacific University Employee Handbook

TABLE OF CONTENTS

Description

Section

Revision Process

0

Introduction

1.0

Office of Human Resources

1.2

The Provost's Office

1.3

Organizational Charts

1.4

Board of Trustees and Administration

1.5

History of APU

1.6

Identity Statements

The University's Christian Worldview

2.1

Statement of Faith

2.2

Mission Statement

2.3

Essence Statement

2.4

The Four Cornerstones

2.5

The Motto

2.6

Employment Policies

Expectations of All Employees

2.7

Living our Promise

2.8

Annual Affirmation

3.0

Employment Qualifications and Responsibilities

3.1

Employment/Termination at Will

3.2

Equal Employment Policy

3.3

Introduction and Orientation Period

3.4

Definition of Employees

3.5

Employment of Minors

3.6

Verification of Right to Work

3.7

Recruitment and Offers

3.8

Promotions and Transfers

3.9

Employment of Relatives and Others as Conflict of

3.10

Interest

Requests for Employee Information

3.11

Policy Revision Date July 6, 2021 March 28, 2017 April 12, 2016 April 12, 2016 May 29, 2020 May 29, 2020 July 6, 2021

April 1, 2007 April 1, 2007 April 1, 2007 April 1, 2007 April 1, 2007 April 1, 2007

April 12, 2016 May 29, 2020 July 6, 2021 April 12, 2016 February 1, 2015 May 29, 2020 July 6, 2021 July 6, 2021 April 12, 2016 May 29, 2020 July 6, 2021 March 20, 2018 July 6, 2021

July 6, 2021

2

Description

Azusa Pacific University Employee Handbook Section Policy Revision Date

Medical Examination Substance Screening Employment Background Screening Personnel and Payroll Files Dating Policy Whistleblower Policy Subpoena and Legal Process Receipts Temporary Employment Policy Wages, Salary Offers, and Increases Payday and Pay Deductions Time Keeping and Punctuality Attendance Reporting Absences

3.12 April 1, 2007 3.13 April 12, 2016 3.14 July 6, 2021 3.15 May 29, 2020 3.16 February 1, 2015 3.17 March 20, 2018 3.18 July 6, 2021 3.19 July 6, 2021 4.1 April 12, 2016 4.2 July 6, 2021 4.3 February 1, 2015 4.4 July 6, 2021 4.5 July 6, 2021

Work Week, Overtime, and Working Hours Holiday Pay Make-up Time On-Call, Call-In, and Call-Back Premium Pay Shift Differential and Splits Shifts Rest and Meal Periods Cool Down Recovery Period Policy Excused Paid Policy for Nonexempt Employees Benefits Medical, Dental, and Group Life Insurance Workers' Compensation Insurance State and Long-Term Disability Insurance Unemployment Insurance, Social Security, Medicare Retirement Benefits Sick Leave Allowance Health Care Provider's Verification Flexible Time Off Benefit

4.6 July 6, 2021 4.7 May 29, 2020 4.8 July 6, 2021 4.9 July 6, 2021 4.10 July 6, 2021 4.11 July 6, 2021 4.12 April 12, 2016 4.13 July 6, 2021 5.0 April 12, 2016 5.1 March 28, 2017 5.2 July 6, 2021 5.3 July 6, 2021 5.4 March 28, 2017

5.5 May 29, 2020 5.6 July 6, 2021 5.7 March 28, 2017 5.8 March 1, 2021

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Azusa Pacific University Employee Handbook

Description

Section Policy Revision Date

Holiday Time Off

5.10 July 6, 2021

COBRA

5.11 March 28, 2017

Length of Service

5.12 July 6, 2021

Employee Meal Discount and Check Cashing

5.13 April 1, 2007

Library, Bookstore, and Mailroom Privileges

5.14 April 1, 2007

Electronic Mail Usage

5.15 May 29, 2020

Internet Usage

5.16 May 29, 2020

Parking and Rideshare Program

5.17 July 6, 2021

Employee Assistance Program

5.19 April 12, 2016

Leaves of Absence

Bereavement

6.1 July 6, 2021

Jury Duty

6.2 July 6, 2021

Personal Leave of Absence

6.3 July 6, 2021

Family Care and Medical Leave

6.4 July 6, 2021

Pregnancy-Related Disability Leave

6.5 July 6, 2021

Medical Leave for Work-Related Injuries

6.6 July 6, 2021

Mission/Diversity/Community Service Leave

6.7 July 6, 2021

Military Leave of Absence

6.8 July 6, 2021

Time Off for Victims of Domestic Violence, Sexual Assault, or Stalking Accommodation for Nursing Mothers

6.9 July 6, 2021 6.11 March 28, 2017

Administrative Leave

6.12 July 6, 2021

Tuition Benefits

7.0 April 12, 2016

Tuition Benefit Eligibility for Employee

7.1 July 6, 2021

Tuition Benefit for Employees and Spouses

7.2 July 6, 2021

Scholarships for Eligible Dependent Children

7.3 July 6, 2021

Registration Process for Employees

7.4 May 29, 2020

Registration Process for Spouses and Children

7.5 May 29, 2020

Other Assistance for Dependents

7.7 April 12, 2016

Other Financial Aid

7.8 April 12, 2016

Other Fees

7.9 April 12, 2016

Employee Relations

8.0 April 12, 2016

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Azusa Pacific University Employee Handbook

Description

Section Policy Revision Date

Employee Annual Appraisals

8.1 March 28, 2017

Appeal of Annual Appraisal

8.2 March 28, 2017

Progressive Discipline

8.3 July 6, 2021

Examples of Disciplinary Actions and Discharge

8.4 May 29, 2020

Types of Separations and Terminations

8.5 July 6, 2021

Appeals Process for Verbal or Written Warnings

8.6 July 6, 2021

Appeals Process for Termination or Discharge

8.7 July 6, 2021

Exit Interview and Final Paycheck

8.8 July 6, 2021

Problem Solving Process for Grievances

8.9 July 6, 2021

Conflict of Interest

8.10 May 29, 2020

Confidential Information

8.11 April 1, 2007

Harassment Based on Discrimination

8.12 July 6, 2021

Sexual Harassment

8.13 July 6, 2021

Work Apparel

8.14 July 6, 2021

Identification Cards

8.15 July 6, 2021

Sexual Conduct

8.16 July 6, 2021

Disability Grievance Procedure

8.17 July 6, 2021

Safety and Security

9.0 April 12, 2016

General Emergency Procedures

9.1 March 20, 2018

Emergency Illness or Injury on Campus (WorkRelated Injuries) Other Emergencies

9.2 July 6, 2021 9.3 March 28, 2017

Violence Prevention

9.4 July 6, 2021

Illicit Substances, Alcohol, and Smoking

9.5 March 28, 2017

Inspections of Employees and Property

9.6 March 28, 2017

Drug-Free Workplace Policy

9.7 May 29, 2020

Use of Electronic, Telephone, Computer Systems

9.8 April 12, 2016

University Keys

9.9 March 28, 2017

Children at Work

9.10 July 6, 2021

Remote Work Policy

9.11 July 6, 2021

Use of Alcohol

9.12 May 29, 2020

Pets at Work

9.13 July 6, 2021

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Azusa Pacific University Employee Handbook

Description

Section Policy Revision Date

Weapons Prohibition

9.14 May 29, 2020

Motorized Conveyance Policy (Hoverboards)

9.15 April 12, 2016

Additional Benefits and Policies

Staff Council

10.1 May 29, 2020

Chapel and Special Events

10.2 April 12, 2016

Business Expense Reimbursement

10.3 July 6, 2021

Official Communication Vehicles and "APU Everyone" Revisions of Policy

10.4 July 6, 2021 11.0 April 12, 2016

Alphabetical Listing

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Azusa Pacific University Employee Handbook

Section 0: Revision Process

Change is a way of life in this modern world, and we naturally expect that our policies, procedures, and programs will be modified in order to meet the demands of the future. Azusa Pacific University reserves the right to amend, supplement, or rescind provisions of this handbook, as it deems appropriate and at its discretion. These policies, therefore, may be revised from time to time. Policy changes made after publication of this handbook will be on file in Human Resources, and such changes will be fully effective whether or not they are printed in the Handbook or published electronically. If there are any questions that this Handbook has not answered, the Office of Human Resources will be glad to assist. Changes in the handbook that are:

1. Required by law must be approved by the Vice President, the Director of Employee Relations and Compliance, and the General Counsel.

2. Solely applicable to the faculty must be approved by the Academic Cabinet and the Provost.

3. Applicable to all employees must be approved by the Vice President, the Director of Employee Relations and Compliance, and the President's Cabinet.

Revisions approved will be communicated as appropriate, with an annual summary of changes being distributed on an annual basis to all employees.

Date of Original Policy Approval: April 1, 2007 Date of Most Recent Policy Revisions and Approval: July 6, 2021 Responsible Office: Office of Human Resources

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Azusa Pacific University Employee Handbook

Section 1.0: Introduction

This Employee Handbook is provided for all employees' use as a reference and as a summary of Azusa Pacific University's personnel policies, work rules and benefits, and to assist all employees in understanding and applying those policies and principles. It is designed to acquaint faculty and staff with the university policies as quickly as possible. Employees will find it to their advantage to read the entire handbook promptly so that they will have a complete understanding of the material covered. The information in this handbook supersedes previous employee handbooks. Differences in procedures for faculty and staff have been designated as applying to one or the other. If differences are not specified, the policy will apply to all employees of the university. References to the Faculty Handbook identify expanded policies and procedures that apply only to faculty members. This handbook is not applicable to student employees, except where stated. Please understand that this book only highlights university policies, practices, and benefits for the employee's personal education and cannot therefore be construed as a legal contract. In addition, circumstances will obviously require that policies, practices, and benefits described in the handbook change from time to time. Consequently, Azusa Pacific University reserves the right to amend, supplement, or rescind any provisions of this handbook, other than its employment-at-will provisions, as it deems appropriate and at its discretion. As policies and benefits are revised, updated pages will be posted on the Human Resources website. Hard copies are available from Human Resources upon request. Questions on any material in this volume should be directed to the Office of Human Resources. May God continue to bless the ministry of Azusa Pacific University and all of those who labor in that endeavor.

Date of Original Policy Approval: April 1, 2002 Date of Most Recent Policy Revisions and Approval: March 28, 2017 Responsible Office: Office of Human Resources

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