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Introduction to Mail Client Software (Outlook)Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Primarily an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules. Microsoft has also released mobile applications for most mobile platforms, including iOS and Android. Developers can also create their own custom software that works with Outlook and Office components using Microsoft Visual Studio. In addition, Windows Phone devices can synchronize almost all Outlook data to Outlook Mobile.Integration across email, calendar and contacts — Email is the primary mode of communication at work today. Customers tell us they look at Outlook as one place to effectively communicate at work to get things done. Whether it is to setup meetings, find more information about a contact, dial into conference calls or jump onto online meetings, Outlook is their hub. They tell us how they love the consistent experience of the inbox since it gets them going on their task without much thinking.Offline access to email — A big topic in all our discussions is being able to work on email without worrying whether they are connected to Internet. Customers tell us when traveling on an airplane, their favourite work-related activity is to clear up their email backlog. Most of them work in Outlook during their journey. They can read and respond to email just like they would when they are at their desk connected to the Internet. As the Internet connection is re-established, the email is automatically sentInstant SearchNeed to find an important message in your crowded Inbox or folder? Instant Search helps you to quickly find items in Outlook. The Instant Search pane is always available in all of your Outlook folders, such as Mail, Calendar, and Tasks.Add holidays to your calendar in OutlookWhen you first use Outlook, there aren't any holidays on the Calendar. But you can add holidays for one or more countries.Click File > Options > Calendar.Under Calendar options, click Add Holidays.Calendar options in the Outlook Backstage viewCheck the box for each country whose holidays you want to add to your calendar, and then click OK.Country/region holiday selection dialog boxIf a country's or region's holidays are already added to your calendar, the box for the country is checked in the Add Holidays to Calendar dialog box. If you click OK, the holidays are added and duplicates are created.Import vCards to Outlook contactsWhen someone sends you vCards (virtual business cards that most email programs recognize), here’s how to save them to your Outlook 2013 or Outlook 2016 for Windows contacts list. If you've exported your contacts from iCloud to a vCard file, you can import them into Outlook all at the same time. To save vCards you receive as attachments as new contacts, add each vCard one-by-one to the list of Outlook contacts.In the body of the email message, click a vCard, right-click it, and then click Add to Outlook Contacts.A new window appears, displaying the contact information.In the contact window, click Save & Close.Repeat steps 1 and 2 for each vCard in the message.Set a password to help protect your Outlook informationA password can be set for an Outlook Data File (.pst) to help prevent unintentional intrusion by other people who share your computer. When a password is used, a password prompt appears when Outlook starts or when the file is first opened within an Outlook session.Use rules to manage your email.Rules help reduce manually filing or taking the same action when a similar message arrives. Unlike Quick Steps, rules typically are always on and run automatically. For example, when a message is received from a specified person, it is automatically moved to the folder that you designate.The Rules Wizard helps you design rules to manage messages. Rules fall into one of two categories — organization and notification.The Rules Wizard includes templates for the most frequently used rules, which include the following:Stay Organized : These rules help you file and follow up on messages. For example, you can create a rule for messages from a specific sender, such as Anne Weiler, with the word "sales" in the Subject line, to be flagged for follow-up, categorized as Sales, and moved to a folder named Anne’s Sales.Stay Up to Date : These rules notify you in some way when you receive a particular message. For example, you can create a rule that automatically sends a message to a mobile device when you receive a message from a family member.Start from a blank rule : These are rules that you create without the aid of a rule template and that you can completely customize. ................
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