Westga.edu



Letitia Goodman

MEDT 6461

Final Handbook

I. POLICIES

A. PURPOSE STATEMENTS

1.Atlanta Public Schools is the urban school district located in the heart of the city of Atlanta. The school system has schools that span the metropolis of the city from all cardinal directions. There are currently 47,789 students enrolled in all 96 Atlanta schools (55 elementary, 16 middle schools, and 25 high schools) for the 2010-2011 school year.

Table 1.1. Atlanta Public Schools Demographics

|American Indian/Alaskan |1.9% | |Hispanic |3.7% |

|African American |80.4% | |Multiracial |1.4% |

|Asian American |.8% | |White |11.5% |

Harper-Archer Middle School opened in August 2003 with approximately over 1,200 students. The enrollment has now declined to nearly 570 students in grades 6-8, mainly due to the urban revitalization projects that have transitioned many families into various metro Atlanta suburban communities. The school was formerly the Bazoline Estelle Usher Middle School but was renamed in commemoration of both Charles Lincoln Harper and Samuel Archer High Schools, both of which were located in the Collier Heights community of Atlanta.

Table 1.2 shows the most recent demographic information.

Table 1.2. Harper-Archer Middle School (Table reflects total number of students)

|Student Data 2010-2011 |

|Asian/Pacific Islander |2 |

|Black |528 |

|Hispanic |38 |

|American Indian/Alaskan Native |0% |

|White |2 |

|Multiracial |0 |

1. Harper-Archer Middle School Vision:

The vision of Harper-Archer Middle School is to produce a community of life-long learners that are critical thinkers who will become influential members in a global society.

2. Mission

The mission of the Harper-Archer Middle School Library Media Center is to perform as an integral support component of the total educational program by operating as a resource center, learning laboratory, a teaching agency, a service agency, a guidance agency, as well as a center for reading, viewing, listening with learning as our first priority. In doing so, we will work assiduously with others to prepare our students to become literate, functional and productive students.

3. Philosophy

The Library Media staff of Harper-Archer Middle School (HAMS) is dedicated to the purpose of providing all members of the school community with access to information, reading and research assistance, and instruction that supports the curricula and educational goals of our school. Integration of the Library Media Center Program with the curricula fosters a partnership with teachers and ensures that information skills are an integral part of learning so that students will be able to function successfully in a changing information society.

Goals

The goals of the program are to support all areas of the curriculum, facilitate effective use of technology, demonstrate successful research strategies, encourage reading and lifelong learning, and empower 21st century learners.

|B. Public Relations (DeKalb County Schools) |

|The mission of Public Relations is to give clear answers on a multitude of issues. The department focuses on the internal and external |

|communications of the school community including media relations and publications. |

| |

|Media Program news will be communicated to the public relations contact and information will be presented electronically |

| |

|Public Relations contact – Philandrea Guillory |

|Public Relations Director |

| |

|Advertisement Policy |

| |

|Personnel of the school system shall not advertise instructional materials, school supplies, or other items which may be available for |

|purchase in stores and other commercial establishments. |

| |

|Personnel shall not sell reference books, magazines, dictionaries, other instructional books, manuals, or school supplies to parents or |

|pupils. |

| |

|Schools may be permitted to use and distribute materials imprinted with a business or industry name or logo, provided the materials are |

|to be used for instructional or incentive purposes in conjunction with Partners-in-Education Program. |

B. Public Relations (Atlanta Public Schools): The Office of Communcations

The Office of Communications is responsible for ensuring that the Atlanta Public Schools’ brand accurately reflects the core values and mission of our school system. We craft targeted messages that illustrate the district’s capabilities and total customer value to students, parents, community members and employees. We utilize a variety of strategic communication channels to tell the APS story, including broadcast media, publications, media relations, talking points and special events, web-sites, e-Newsletters, and electronic messaging systems. We’re responsible for producing compelling communications, such as APS Today, The Atlanta Educator, Talk Up APS, Family Matters, the annual report and the back-to-school guidebook. In addition, we operate the district’s main switchboard, as well as high-volume printing production services, giving us the unique opportunity to make a first and last positive impression on stakeholders.

The Office of Communications is committed to developing strategies that clearly demonstrate the district’s dedication to providing a vibrant, high-performing learning environment that knows no geographic, racial or economic boundaries. Our students are making a difference-we work every day to share their stories with the world.

C. Media Services Policies (Atlanta Public Schools/Fulton County Schools)

1. Circulation Policy-Print and Non-Print

• The center is flexible

• Lost paperbacks are $8.00

• Lost hardbacks are $20.00

• Reference and Periodicals are not available for checkout (teachers are allowed to check out reference materials for one full day at the discretion of the media specialist)

• Format indicators are as follows:

• Ref-Reference

• Fic-Fiction

• Vid-Video

2. Overdue Policy

In an effort to maintain confidentiality, overdue notices are delivered to homeroom teachers’ mailboxes and then distributed to students.

Students are allowed a ten-day turnaround to checkout up to two books. After that turnaround period has expired, they are allowed to renew up to two books for a period of ten days. If the book is not renewed or returned after the original ten day turnaround period, a fine of five cents per day is charged.

If a student transfers to another school within the Atlanta Public School System, their fines and fees will follow them to the next school and /or will be on file in the media center’s electronic data base. If a student reaches twelfth grade with outstanding fees or fines, transcripts and report cards will be held until all media center obligations have been satisfied.

3. Video Policy

Videos and movies obtained by the school media center may be checked out by teachers for a five day period. The viewing of rented videos must be approved by the school principal. The viewing of G and PG rated videos may be shown on the elementary level. G and PG rated videos may be shown on the middle school level. PG-13 rated videos may be shown on the middle school level to students who have the appropriate parental consent form on file. G, PG and PG-13 movies may be shown on the high school level. Some R rated movies may be shown on the high school level with the appropriate parental form on file.

The media specialist should receive prior notice for all requests to have guest speakers video- taped. This should include the nature of the speech, location and time of the visit.

Policy information will be communicated to teachers through e-mail and newsletters. There is also a master copy of all handbooks on file in the media center for review.

4. Inventory Policy

The Annual Inventory Report is usually due in May of each year and includes data from the previous May 1 until April 30 of the current year. It includes detailed list of expenditures, items added, and discards grouped by material type, and the inventory value of the collection as of May 1 of the current year. The inventory value portion is used for insurance purposes. It is a good idea to print out a blank copy of the annual report early in the year and begin record keeping based on the information that will be needed to complete the annual report.

II. POLICIES

I. COPYRIGHT POLICY

The Georgia Board of Education requires that each school system comply with the Federal Copyright Law (94-553). Media specialists play an important role in helping teachers and administrators follow copyright guidelines when duplicating print, audiovisual media, or computer software within their building.

Media specialists have a responsibility for setting the tone for legal use of instructional materials in the school. The beginning of the school year is an important time to remind other educators of copyright concerns:

• Review with building personnel federal copyright laws, special requirements of

system policy, and school-level procedures.

• Make school personnel aware of restrictions on use of school equipment so that it

is not used in making unauthorized copies -- by teachers and by students.

• Post warnings on school-owned equipment that could be used in making

unauthorized copies.

• With your media committees, consider provision of a school policy on equipment

and make changes as necessary.

• Continuously examine professional literature for changes in the interpretation of

copyright law.

• Make the copyright clearance request form available.

• Use the PowerPoint presentation available on the shared drive during staff

development meetings and make it available to teachers.

Fair Use Guidelines

Technology has provided new opportunities for teachers and students to develop materials for face to face instruction. Distance learning capabilities that include GSAMS, satellite, video, and closed circuit technologies provide the opportunity to use a variety of media to enhance the instructional process.

Guidelines were developed to assist teachers and students in observing copyright law. These guidelines are very specific concerning how media is used. The guidelines were read into the Congressional record and represent Congress's intent for the copyright law.

Please note the following:

• Amount of media that can be used in face to face instruction

• Type of media that can be used in face to face instruction

• Time that the production can be kept and used in face to face instruction

• Use of produced materials for inservice and staff development of peers

Refer to the U.S. Copyright Office’s Circular 21 () for fair use conditions. Contact the district Media Services department with any questions.

J. LEADERSHIP AND PROFESSIONAL GROWTH POLICY

It is at the discretion of the principal at the local school level to approve attending conferences and professional development outside of the offerings made by Gwinnett County Public Schools.

The Gwinnett County Board of Education sets forth in policy its commitment to provide all personnel with education and training opportunities that will enable them to perform their duties consistently to high standards. This policy is in alignment with the Board's Core Beliefs and Commitments and acknowledges the Board's responsibility to build capacity among all employees in this system of world-class schools. The policy supports the establishment of a performance culture in the organization by ensuring that all employees have the requisite knowledge, skills, and expertise to achieve the desired results, as measured against local, national, and world-class standards. Consistent with this performance culture, all personnel shall participate annually in a minimum of 20 hours of approved staff development that aligns with the district's vision, mission, goals, and initiatives. Evidence of completion, implementation, and results of the required staff development will be incorporated into each employee's annual evaluation.

The CEO/Superintendent shall allocate appropriate resources to assure this policy is implemented. To execute this policy, the Staff Development Department and the Quality-Plus Leader Academy, guided by Executive Cabinet and the appropriate central office and local school staff, will develop and implement a comprehensive staff development plan that addresses the educational and training needs of all staff. This comprehensive staff development plan will include programs and activities in the areas of leadership development, teacher development, and support staff development.

Leadership Development

The development of system leaders is a primary focus and responsibility of the CEO/Superintendent. The implementation of the leadership development component of the staff development plan will be directed by the Executive Director of Leadership Development through the Quality-Plus Leader Academy's programs and activities.

Teacher Development

The Associate Superintendent for Human Resources, with input from Executive

Cabinet, will direct the implementation of the teacher development component of the comprehensive staff development plan to ensure the educational and training needs of the district's teaching staff are met through timely and research-based learning opportunities.

Support Staff Development

The Associate Superintendent for Human Resources, with input from Executive Cabinet, will direct the implementation of the support staff development component of the comprehensive staff development plan to ensure the educational and training needs of the district's support staff are met through timely and research-based learning opportunities.

National Staff Development Council Standards

The standards of the National Staff Development Council shall be utilized in the planning, implementation, and evaluation of development/learning programs as follows:

1. Context Standards

Learning Communities: Staff development that improves the learning of all students

organizes adults into learning communities whose goals are aligned with those of the

school district.

Leadership: Staff development that improves the learning of all students requires

skillful school and district leaders who guide continuous instructional improvement.

Resources: Staff development that improves the learning of all students requires

resources to support adult learning and collaboration.

2. Process Standards

Data-Driven: Staff development that improves the learning of all students uses

disaggregated student data to determine adult learning priorities, monitor progress,

and help sustain continuous improvement.

Evaluation: Staff development that improves the learning of all students uses multiple

sources of information to guide improvement and demonstrate its impact.

Research-Based: Staff development that improves the learning of all students

prepares educators to apply research to decision making.

Design: Staff development that improves the learning of all students uses learning

strategies appropriate to the intended goal.

Learning: Staff development that improves the learning of all students applies

knowledge about human learning and change.

Collaboration: Staff development that improves the learning of all students provides

educators with the knowledge and skills to collaborate.

3. Content

Equity: Staff development that improves the learning of all students prepares

educators to understand and appreciate all students; create safe, orderly and

supportive learning environments, and hold high expectations for their academic

achievement.

Quality Teaching: Staff development that improves the learning of all students deepens

educators' content knowledge, provides them with research-based instructional

strategies to assist students in meeting rigorous academic standards, and prepares

them to use various types of classroom assessments appropriately.

Family Involvement: Staff development that improves the learning of all students

provides educators with knowledge and skills to involve families and other

stakeholders appropriately.

Review Date

In October of each year, the CEO/Superintendent will report to the Board of Education on the progress made in meeting the goals and objectives of the comprehensive staff development plan and the focus of staff development for the current year.

K. INTERLIBRARY LOAN POLICY

The following guidelines are for interlibrary loans within the school system. It is the responsibility of the media centers at the school level to determine the need, and establish policies, for interlibrary loans with their local public library branch. Agreements with the public library branch will not supersede the policies for the schools.

General Guidelines

Interlibrary loan is a mutual relationship and libraries should be willing to supply materials as freely as they request materials.

The supplying library determines whether the material can be provided.

Borrowing libraries should NOT request:

• Books in current or recurring demand such as holiday or award books.

• Materials for classroom, reserve or other group use.

• Materials already owned by the borrowing media center.

• Reference materials.

All libraries should establish and maintain an interlibrary loan policy for its borrowers and make it available.

Requesting Library Responsibilities

Each media center should attempt to provide the resources to meet the ordinary needs of its users. Material requested from another library should generally be limited to those items that do not conform to the requesting library’s collection development plan or for which there is no recurring demand.

The requesting library is responsible for all authorized charges imposed by the supplying library.

The requesting library should allow Library Manager to automatically fulfill requests OR distribute its requests among several libraries.

The requesting library is responsible for borrowed materials from the time they leave the supplying library until they have been returned and received by the supplying library. If damage or loss occurs, the requesting library is responsible for compensation or replacement, in accordance with the preference of the supplying library.

The requesting library is responsible for honoring due dates.

The requesting library should request a renewal before the item is due. If the supplying library does not respond, the requesting library may assume that the renewal has been granted for the same length of time as the original loan.

The requesting library should return materials by the due date and respond immediately if the item has been recalled by the supplying library.

Supplying Library Responsibilities

The supplying library should process requests within 48 hours.

The supplying library should include a loan receipt with each item.

The supplying library should state the due date on the loan receipt and on the item, if possible.

The supplying library should respond promptly to the request for renewals. If the supplying library does not respond within 4 days, the borrowing library may assume that the renewal has been granted for the same period as the original loan.

The supplying library may recall materials at any time.

Media Center Information for Para-professional, Volunteer and Student Assistant

(All Can Perform These Duties)

Media Center Procedures

• Students can visit the Media Center only if they have a pass from their current block teacher.

• Teachers may send up to 5 students at a time on a pass.

• Students must sign in at the Circulation Desk and show their pass upon arrival.

• Students must return to class before a class change.

• Students must know their student ID number and have no overdue books to check out a book.

• Students may check out 2 books for a 2 week period.

Circulation Desk Computer

1. The computer is located beneath the monitor. To turn the computer on, press the button in the center of the front of the computer.

2. Login using username and password provided.

3. At the Desktop, double-click the FOLLETT APPLICATIONS folder and double-click CIRCULATION DESK.

4. Enter the password to open the CIRCULATION DESK.

Circulation Desk Procedures

Check Out Procedure

• Click the Check Out Button.

• Have student type in student ID number using number pad. Verify patron’s name.

• If patron has no overdue items, scan the barcode of the new item.

• Give item to patron.

Renewal Procedure

• Check the book spine for a red star. If the book has a red spine, it cannot be renewed.

• If no red spine, click the RENEWALS button.

• Scan the barcode of the item being renewed.

• Give the item to the patron.

Check In Procedure

• Click the Check In button.

• Scan the barcode of the item being check in.

• Place the item on the return cart behind the circulation desk.

Use of Student Computers

If the computers are not on, press the button in the center of each computer front. Login using username and password provided. Students may use the computers in the Media Center for productive activities such as typing a document in Microsoft Word or Internet research.

Phone

The Media Center has an internal phone which is located on the wall behind the Circulation Desk. If it rings, answer “Media Center”. To dial a classroom, use the directory to the right of the phone.

School Library Media Center

Student Assistant Application Form

This application must be completed in order to become a student assistant in the school library media center. Also please obtain permission from school principal and school library media specialist.

|Name | |

|Email Address | |

|University Attending | |

|Home Address | |

|Contact Number | |

|Alternate Contact Number | |

|Person to Notify in Case of Emergency and Contact Information | |

|Have you ever worked in school library media center? | |

|Academic Advisor and Contact Information | |

|What degree are you pursuing? | |

|What level are you in your program? | |

|Days per week you are available | |

|Number of hours per week you are available | |

|Date you are available to begin assisting | |

|Experience level with Microsoft Office | |

|Signature | |

Library Media Center Scheduling Procedures

• The Library Media Center operates on an open schedule during normal school hours with additional time 30 minutes before and 60 minutes after school hours. Classroom visits are on a fixed schedule.

• All classroom visits are scheduled in advance using the media center calendar found in the media center.

• Instructional lessons given by the media specialist will be discussed with teachers and once finalized placed on the media center calendar.

• The LMC can be used for professional development seminars and workshops. Schedule time with the media specialist.

• Contact the media center staff to cancel any time you have scheduled that is not needed so it can be made available to others.

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III. APPENDICES

APPENDIX A (MEDT 6461)-Professional Organizations

1. Information on Various Professional Organizations

• American Library Association ()

50 East Huron

Chicago, IL 60611

Phone: 800-545-2433

Email: ala@

• American Association of School Librarians ()

American Library Association

50 East Huron Street

Chicago, IL 60611-2795

Phone: 1 (800) 545-2433, ext. 4382

E-mail: aasl@

• International Federation of Library Associations and Institutions ()

P.O. Box 95312

2509 CH The Hague

Netherlands

Phone: +31 70 3140884

E-mail: ifla@

• Georgia Library Media Association ()

GLMA Executive Office

2711 Irvin Way, Suite 111

Decatur, GA 30030

Phone: 404.299.7700

Email: glma@jlh-

• Georgia Association for Instructional Technology ()

Email: gordonbaker@clayton.edu

• Georgia Council of Media Organizations ()

Phone: 678-621-0355

Email: regis@

APPENDIX A (MEDT 6461)-Floor Plan

After walking into the media center at Harper-Archer Middle School, I immediately notice that there was a deliberate plan in terms of how the layout was determined. Everything within the media center had a specific organization to it. The technology is housed in one area, the non-fiction books are in an area, the fiction books are in their own section, and so on. I began to also picture how this set up may feel if there were adjustments made to the current floor plan. This is the current layout of the media center at Harper-Archer Middle School (old floor plan, above). The renovated floor plan will maintain a similar look, with just a few adjustments. Part of the rationale for the current layout is that the space for all of the mandated items is limited in the school’s media center because of the windows that are part of the architecture. It was determined by the current media specialist that she did not want the windows in the media center to be blocked by any furniture. The media center is located at the very front of the school, and it was felt that the students, staff, and other local community members of Harper-Archer Middle School should have access to an open view of the front entrance while visiting the media center. The Atlanta Public School System has specific guidelines in terms of what can be included within a school’s media center, but provides some flexibility in terms of how those items are set up. Specific school spacing helps determine how the media center is set up. The other consideration is that one side of the media center is carpeted and the opposite side has tile (K. Robinson, personal communication, November 2, 2010).

The floor plan below shows how I would actually make changes to the space that already exists. The media center is extremely functional the way that it is right now and is extremely organized, but a couple of things have transpired to warrant these changes from my perspective. A few weeks ago, the roof to the media center began to leak and has since created an unhealthy situation. Fortunately, not very many books were actually damaged. The leaking was caught in time to save the books. The side where the non-fiction books are arranged is the area where the leak hit the hardest. Since there is a multi-media presentation space within that same area, it would be best if the technology equipment set aside for meetings, trainings, etc. was moved to the location where the computers are set up, thereby keeping all of the technology in one place.

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This new floor plan (clean floor plan) represents the new renovations. My justification for making these changes had a great deal to do with personal taste more than anything else. As I indicated before, there really were not too many changes that I would make to this media center. The space is utilized very well and is extremely organized and functional. The technology could be better served in one place. It was also decided that since the Career Center is hardly ever used, placing it toward the back of the media center near the reference center would be a good use of space. It was also placed directly behind the circulation desk, making it somewhat cramped having a career center so close to where students would need to have access to various resources.The area for small group instruction can merge near the area for whole group instruction and leave additional space to move the non-fiction books over a little so as to not cramp the area.

References

Atlanta Public Schools, “The Office of Communications”. Retrieved

from atlantapublicschools.us/18611010817124023/site/default.asp.

Atlanta Public Schools Student Guide Book. Retrieved from

Dekalb County School System. (2000). Dekalb Public Relations. Retrieved

(2010) from

Harper-Archer Middle School website.Retrieved from



Infinite Campus. Retrieved from

K-12 Media Centers, Fulton County Schools Media Services Department. Retrieved

October, 7, 2010, from

Policies and Procedures, Gwinnett County Public Schools. Policies § GAD, (Adopted

July 13, 2006; Revised May 8, 2008).

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Student Visits with a Pass

• Teachers can send a maximum of five students at any time to the media center.

• Students must have and show a media center pass that includes the purpose of the visit (book check out, computer use, research or studying).

• Do not send students for free-time or time-out sessions.

• Students must sign-in and sign-out at the Circulation Desk.

Computer Use

• Students and staff can use computers in LMC to access OPAC without additional permission.

• Students must use the media center authorized student password for access to the internet or other software on the LMC computers.

• Computer use is not scheduled and is available during media center hours on a first come, first serve basis.

Collaborative Lessons

• Teachers can request materials related to a unit of study at least two days in advance.

• See the media specialist in advance to discuss, plan, and schedule collaborative lessons.

• Once collaborative lessons are planned they will be placed on the media center calendar.

Guidelines for Class Visits

• Teachers must schedule class visits in advance.

• Teachers must accompany their class to the media center and remain with their class during the visit.

• Teachers are responsible for student behavior while in the media center.

• Book check-out visits for classes are 30 minutes.

• Use of the LMC for viewing audio/visual materials should be scheduled in advance using the media center calendar. Materials are also available for check out.

Remove small group instruction area and add to whole group instruction area

Move non-fiction over

Career center here

Add 2 more comput-ers here

Move multi-media area here

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In order to avoid copyright disputes, this page is only a partial summary.

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