Library Council - Secretary of State of Washington



Library Council

of Washington

FY2004 Request for Proposals |STATEWIDE

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April 28, 2003

PROPOSAL GUIDELINES

The Library Council of Washington (LCW) is looking for your help in identifying broad priorities and initiatives for the use of federal Library Services and Technology Act (LSTA) funds to meet the statewide and regional needs and opportunities of the library community. Please note that this process will not be used to fund grant requests to individual libraries. During this process, both previously funded initiatives that are proposed for continuation and new proposals will be considered.

Ideas for the use of LSTA funding could include statewide initiatives targeted at specific needs, initiatives to take advantage of emerging technology or other opportunities, or initiatives that target a specific segment of the Washington library community. Statewide initiatives could range from technical assistance and training, to the development of services and collaborative efforts, to competitive grant programs. Typically, initiatives are one to four years long. View previous proposals and proposal abstracts from FY1999 to FY2002 at .

Proposals to meet the statewide and regional needs and opportunities of the library community may be developed by any person or group in coordination with a Library Council of Washington sponsor. The Council sponsor will provide insight into the proposal process and information about Washington State Library (WSL) project management procedures. We ask that the person or group with the idea complete the written proposal. Library Council members and State Library staff will not complete the paperwork. The format for the proposal is contained within the next section. If you have questions about the proposal process, or to find a Council sponsor, please feel free to contact your Library Council of Washington representative. Contact information for the Library Council may be found at . You may also contact Jeff Martin, the Washington State Library staff contact for the proposal process, as listed below.

This is a competitive process in the sense that there is no guarantee that any proposal will be awarded funding.

The following dates should be noted for proposals submitted for consideration within the FY2004 LSTA funding cycle:

• May 1, 2003 (tentative date): Statewide initiative proposal process is announced.

• June 13, 2003: Deadline for submitting proposals.

• July 10, 2003: The Library Council of Washington will review and discuss FY2004 proposals on this meeting date.

• July 11, 2003 – August 8, 2003: Additional discussion, refinement, and review of the proposal will take place during this time period.

• September 4, 2003: The Council will finalize its recommendation on this meeting date and forward this recommendation to the State Librarian and the Secretary of State for consideration.

• September 2003: The State Librarian and the Secretary of State, in their role as the governing authority for the Washington State Library, will approve proposals for implementation and allocate funding contingent upon receipt of LSTA funds from the federal government.

• October 1, 2003: Federal fiscal year 2004 begins.

• January 2004 (approximate): Institute of Museum and Library Services (IMLS) Letter of Award for LSTA received at the WSL. Arrival of the Letter of Award allows LSTA funds to become available for disbursement to funded proposals. Expenditure of LSTA FY2004 funding shall not begin until the Letter of Award is received by WSL.

• September 30, 2005: The FY2004 federal LSTA award expires. The project or a phase of the project must be completed by this date.

Please submit proposals by June 13, 2003, to:

Grants Program

Washington State Library

PO Box 42460

Olympia, Washington 98504-2460

Statewide initiatives must meet approved Washington LSTA Five-Year Plan goals and the federal LSTA priorities.

Washington LSTA Five-year Plan goals:

1. Washingtonians will have increased physical and remote electronic access to traditional and digital library resources and services in all areas of the state.

2. Washingtonians will have increased awareness of the library resources and services that are available to them.

3. Washington libraries will provide enhanced and expanded library services, resources, and programs to all segments of their communities.

4. Through consulting, training, and collaboration, Washington libraries will have an increased capacity to effectively serve customers.

Review the Washington LSTA Five-Year Plan 2003 – 2007 at .

Washington’s LSTA Five-Year Plan goals are a subset of the broader federal LSTA priorities listed below.

PROPOSED 2003 LSTA PRIORITIES

1. Expanding services for learning and access to information and educational resources in a variety of formats in all types of libraries for individuals of all ages;

2. Developing library services that provide all users access to information through local, state, regional, national, and international electronic networks;

3. Providing electronic and other linkages among and between all types of libraries;

4. Developing public and private partnerships with other agencies and community-based organizations;

5. Targeting library services to people of diverse geographic, cultural, and socioeconomic backgrounds, to individuals with disabilities, and to people with limited functional literacy or information skills; and

6. Targeting library and information services to persons having difficulty using a library and to underserved urban and rural communities, including children from families with incomes below the poverty level.

Read more about LSTA at .

LIBRARY COUNCIL OF WASHINGTON

PRIORITIES

Many activities potentially fall within the six LSTA priorities and the statewide plan goals. To further differentiate between proposals received, the Library Council of Washington will use the following priorities to review proposals.

Proposals should:

• Provide direct results to library users.

• Increase access to library resources and services in all areas of the State.

• Enhance awareness and public understanding of the value of libraries.

• Use innovative approaches to position libraries for the future.

• Encourage collaboration between public, academic, school, and special libraries, and/or with other agencies and organizations

• Provide critical support, infrastructure, or training needed to deliver library services.

• Promote information literacy to provide the people of Washington greater ability to use library resources and services.

CONTACT INFORMATION

Grants Program

Washington State Library

PO Box 42460

Olympia, Washington 98504-2460

Jeff Martin

360-704-5248

jmartin@secstate.

Anne Yarbrough

360-704-5246

ayarbrough@secstate.

PROPOSAL FORM

The Library Council of Washington is looking for your help in identifying broad priorities and initiatives for the use of federal Library Services and Technology Act (LSTA) funds. These funds are used to meet the statewide and regional needs and opportunities of the library community. Please note that this process will not be used to fund grant requests to individual libraries.

|Proposal name |Amount of LSTA funding proposed: |

| | |

|CTC-CART (Community & Technical Colleges- Computer and Research Techniques) | |

| |$ 192,952 |

Library, group, or person submitting proposal (primary sponsor)

Washington State Community and Technical Colleges Library Media Director’s Council

Library Name Lake Washington Technical College Library Media Center , if different

C

Coontact Person(s) Jeffrey Keuss; and Paula Palmer T Title Director of Library Services and ; Librarian, respectively

Address 11605 – 132nd Ave. N.E

City Kirkland Zip 98034

Telephone 425.739.8320 Fax 425.739.8198 Email Jeffrey.Keuss@lwtc.edu; Paula.Palmer@lwtc.edu

Library Council of Washington Sponsor (Name of the Library Council of Washington member who has agreed to sponsor this proposal and act as a liaison if this proposal is awarded funds. Locate contact information for Library Council members: Kevin Comerford

)

Jeff Martin, Anne Yarbrough , Kevin Comerford

Other Proposal Sponsors (Names of libraries, groups or individuals involved in developing this proposal, acting in support of this proposal, or endorsing the proposal)

Jane Blume, Director of Library Services, Bellingham Technical College; Tim Fuhrman, President, Library Media Directors Council; Sayumi Irey, President, CLAMS ; Joan Weber, Director of Library Services, Yakima Community College; Jan Wingenroth, Director of Library Services, Spokane Falls Community College;

Briefly describe the proposal (50 words or less):

This proposal supports Best Practices efforts in Washington State Community and Technical Colleges’ (WSCTC) libraries and their on and off-campus communities by making available mobile wireless laptop carts in order to enhance patron’s ability to achieve information literacy. The grant would fund the use of carts in nine ofthree of Washington’s Community and Technical College Libraries for one year.

Briefly describe why funding of this proposal is important to the Washington library community (50 words or less):

WSCTC libraries are experiencing severe budget cuts that affect staffing, technology and delivery of services at the same time the population served is increasing exponentially

. By providing mobile classrooms, libraries will be able to address the needs of this growing population through efficient use of staff and space.

General Information

Proposal name CTC-CART (Community & Technical Colleges- Computer and Research Techniques) (from coversheet)

Which library types are intended as the primary beneficiaries of this proposal? (check all that apply)

__X__ Academic (private and public two-year and four-year academic institutions)

__X Public (libraries organized under RCW 27.12)

_ X School (private and public K-12 schools)

Special (business and industry, law, medical, other government, tribal, other)

If other, specify:

Scope/geographic coverage of the proposal?

__X Statewide

Less than statewide, name the area or region?

(name the region or other identifiable area)

The intended beneficiary of the proposal? (check the primary beneficiary)

__ Library staff

__ Library users or potential library users

__X A specific group of staff or users, or a potential user group. Specify the target audience(s):

Students, Faculty and Librarians of Washington State Community & Technical Colleges

(e.g., children, adults, disadvantaged, remote access library users, unserved community members, reference staff, IT staff, students)

Estimated number of persons served by this proposal? 50,0007,500 Students, Faculty, Librarians, and Staff

Check the Washington LSTA Five-Year Plan goal that best represents the primary purpose of the proposal.

Washingtonians will have increased physical and remote electronic access to traditional and digital library resources and services in all areas of the state.

Washingtonians will have increased awareness of the library resources, and services that are available to them.

__X Washington libraries will provide enhanced and expanded library services, resources and programs to all segments of their communities.

Through consulting, training, and collaboration, Washington libraries will have an increased capacity to effectively serve customers.

Proposed 2003 LSTA priority addressed by this proposal? (check the priority that most closely supports the proposal)

__X Expanding services for learning and access to information and educational resources in a variety of formats in all types of libraries for individuals of all ages

Developing library services that provide all users access to information through local, state, regional, national, and international electronic networks

Providing electronic and other linkages among and between all types of libraries;

Developing public and private partnerships with other agencies and community- based organizations

Targeting library services to people of diverse geographic, cultural, and socioeconomic backgrounds, to individuals with disabilities, and to people with limited functional literacy or information skills

Targeting library and information services to persons having difficulty using a library and to underserved urban and rural communities, including children from families with incomes below the poverty level

This project is intended to provide:

__X A direct service to libraries and/or their customers.

__ A support service for libraries and their staff.

The use of LSTA funds are intended to support:

__X A short-term project of one to four years that will cease when LSTA funding ends.

_ A long-term program that will transition to another funding source after LSTA funding support ceases. The intended long-term funding source for this project is:

____

____

Anticipated length of time that the proposal will use LSTA funding? 1 year

(List number of years; note that most projects are from one year to four years in length.)

1. Proposal – What do you want to do and what impact is expected?

Project description.

Libraries at Washington State Community and Technical Colleges would be able to increase the number of patrons library staff reached by using the mobile CTC-CART (Community & Technical Colleges – Computers and Research Techniques) and Best Practices to help patrons find, evaluate and use information to achieve information literacy.

This equipment will enable WSCTC library staff to travel to any classroom on campus or to any off-campus training sites (i.e., mini-campuses, public and school district libraries, business, industry and the community at large) to provide information literacy instruction. Currently, this is not possible as most campuses have rooms equipped with hard-wired desktop computer stations. When the library’s carts are not in use for the training, the carts could be available for student and community use. Each mobile computer cart will come equipped with port replicator and access point, printer and thirty laptop computers.

Desired outcomes.

CTC-CARTs will allow librarians to take computers to unequipped classrooms where students are located and deliver hands-on-instruction—whether they are English as a Second Language (ESL) or Adult Basic Education (ABE) or extension or distance students. This equipment will enable library staff to travel to all college classrooms and on- and off-campus training areas to provide on-site information literacy instruction.

• The number of patrons receiving information literacy instruction will increase.

• Library usage rates for electronic data bases and library web pages will increase

• Increased utilization of existing WSCTC wireless networked classrooms and information infrastructure.

• College degree and program completers will possess critical thinking and problem solving skills as evidenced by faculty and employer follow-up surveys.

• Time required for students to complete his/her instructional programs will be greatly shortened by learning and using Best Practices concepts.

• Increased flexibility will enable library staff to configure varied instructional and learning settings, e.g., dividing a large class into small groups for discussion and collaboration, whether inside the library or in a classroom.

• Library Directors will ascertain the feasibility of using portable versus desktop computers.

• Knowledge of Best Practices will strengthen collective development efforts to advance the instructional and technological growth of the WSCTC Libraries.

2. Analysis – Why do you want to do it?

Current situation and need.

The state’s economic situation has resulted in high unemployment, high demand for worker retraining and overflow enrollment in community and technical colleges. The state’s economic situation and severe funding cuts at community and technical colleges statewide have driven the need for innovative approaches to address ongoing staffing and technology and services to patrons. Libraries are called upon to address growing populations and the effects of the constraints of building capacities.

Currently, many Community and Technical College libraries represented by this proposal do not have dedicated classrooms devoted to library education and training. Due to the economy many of these libraries are serving ballooning populations. This resource would help bridge the gap between the current lack of classroom facilities and dedicated classrooms in new libraries or library renovations. For example, some colleges are anticipating a move into a new facility and expansion into a remodeled facility, respectively, in the next two years. In the meantime, this mobile computer cart would be extremely important in their efforts to expand the faculty librarian's ability to provide students with pre-scheduled library-related courses and faculty-scheduled training—all focused on sound library and information competencies.

Some Community and Technical Colleges Libraries serve rural communities with several mini-campuses that have minimal computer access. It is often not possible to find a room equipped with computers for research instruction for these students when they are ready to start their research. The students are taught by demonstration from a single computer and then must often do their actual research later or unassisted from home. This is a very poor way to learn new skills. We know that students who receive hands-on-instruction learn more and have a much more positive and realistic research experience--hands-on experiences greatly increase student retention of concepts and skills. Mobile computer carts would make it possible to fulfill a library instruction dream for teaching rural extension students by providing a demonstration or lecture relevant to the information needs of each student. The librarians could be sure extension students were receiving the most effective research instruction possible.

Some Community and Technical Colleges are addressing the needs of entirely new populations using facilities that are not equipped or under-equipped. For example, Colleges with outreach programs with the Native American Tribes that have facilities inadequate to serve their information needs. A mobile computer cart could be utilized by the library to make certain that this unique and underserved population would receive library services.

Benefit/impact.

We know that students who receive hands-on-instruction learn more and have a much more positive and realistic research experience because hands-on experiences greatly increase student retention of concepts and skills. Mobile computer carts would make it possible to fulfill library instruction criteria for teaching by providing demonstrations or lectures relevant to the information needs of each student. Librarians could be sure students receive the most effective instruction possible.

Community and Technical Colleges are seeing an influx of large numbers of students enrolled in English as a Second Language (ESL) and Adult Basic Education (ABE) courses. Classes for these students are often taught in rooms that lack computer equipment. Use of a CTC-CART would satisfactorily address their information literacy needs and prepare them for research as they progress in their college career. The portable nature of the CTC-CART will enable Community and Technical College libraries to accomplish the following:

• Increase opportunities for students to utilize state-of-the-art technology in accessing, evaluating and using information.

• Increase flexibility and enable library staff to configure varied instructional and learning settings, e.g., dividing a large class into small groups for discussion and collaboration, whether inside the library or in a classroom.

• Allow Library Directors to ascertain the feasibility of using portable versus desktop computers

• Increase patron computer usage within these libraries.

• Increase the technological skills of librarians, staff and patrons who will learn to utilize new wireless computers.

• Ensure opportunities for WSCTC students to have high-tech learning environments that reflectshigh-tech learning environments that reflect today’s business and industry standards.

This resource has potential for use in collaboration with neighboring school districts, community libraries, businesses, industry and the community at large which may not be able to meet their current demand.

Presently, WSCTC Libraries reach approximately 1.5 million patrons per year with information literacy instruction in over 4,500 related training sessions statewide. The three CTC campus sites selected will show that patronse numbers could be increased with the acquisition of CTC-CARTs because library and information literacy instruction is integrated into all college courses and programs. The portable nature of the CTC-CARTs at the three selected statewide sites will be a statewide model and will enable the states Community and Technical Colleges to have a year long plan involving three campuses to expand statewide accomplish the following:

• Increase opportunities for patrons using cutting edge technology to achieve information literacy.

• Increase flexibility by enabling library staff to configure varied instructional and learning settings, e.g.; dividing a large class into small groups for discussion and collaboration, whether inside the library, in a classroom, or off-campus.

• Address increasingly expensive computer purchases — on a share-basis the library will collaborate with others in need on or off-campus, e.g., faculty who do have classrooms or other spaces but with limited or no computer access.

• Prepare librarians to serve as trainers of trainers in the use of Best Practices using new technology.

• Increase the technological skills of librarians, staff and patrons who would learn to utilize increasingly common wireless computers.

Relationship to LSTA.

This project supports and addresses the Library Services and Technology Act (LSTA) Five-Year Goals in these ways:

• Expands library and information services to underserved urban and rural patrons, e.g., off-site mini campuses.

• Encourages patrons to access information through their physical library and other “virtual” libraries.

• Develops and expands access where it is constrained by culture, language, literacy level, age, abilities, economics and geography, e..ge.g., Snoqualmie Tribe.

• Demonstrates a “Best Practices” procedural methodology that can be replicated to address serving patrons at other WSCTC libraries.

• Uses Best Practices to teach and raise to a higher awareness of ways patron may access library services and resources and assists patrons in developing skills for lifelong learning.

• Encourages collaboration with community entities.

• Targets populations that may not have access to traditional resources, e.g., ESL and ABE students.

Risk.

A high percentage of Community and Technical College students receive some form of funding (federal financial aid, welfare reform training funds, Labor & Industries injured worker compensation, Veterans Affairs benefits, etc.) Extending the time required to complete program requirements in information literacy will significantly impact students and in some cases, prevent them from completing their programs and earning a livable wage.

If funding for the CTC-CARTs is not available, the ability of the state’s Community and Technical Colleges to provide information literacy instruction to all of their patrons is severely limited because of current space limitationson most CTC campuses. If library staff cannot provide information literacy instruction during regularly scheduled hours, the time required for a student to complete his/her program or degree will be extended. In short, patrons will be equipped neither with the workplace skills demanded by the region’s employers nor the skills to become life-long learners. Other risks include

• Existing marginal service levels will erode in the face of continued economic decline and high enrollment growth, i.e., a lower percentage of students will receive Best Practices information literacy instruction. Consequently, the employability of WSCTC program completers and graduates will be significantly impacted, resulting in lower marketplace competition.

• Reduced hands-on opportunities for critical thinking and problem solving skills for patrons.

• Lowered placement rates and decrease lifelong learning potential.

Lake Washington Technical College Library has successfully piloted similar smaller portable lab projects within the Library Media Center and its Student Services department. A portable testing lab has been used to bring information literacy and testing to a limited number of students where classroom space is available, rather than competing with other classes or technical training programs for computer lab space. The lab has proven to be very flexible and reliable.

We anticipate no political risks with this proposal.

Sustainability.

The intended funding length of this project will end with the initial one-year funding. Incorporation of the teaching of information literacy into campus-wide curricula is aspired to by all WSCTC Libraries. Instruction will be provided by existing staff. Technology support will be provided by existing Information Technology personnel.

The life of the CTC-CARTs is expected to be two-four years--by which time some libraries in Community and Technical Colleges will be housed in new more fully equipped facilities. Future upgrades and new computers will be included in future college computer life-cycle budgeting. As new computers are purchased, older computers are assigned to departments with less stringent technical requirements, thereby creating a trickle-down effect throughout campus. Libraries will maintain the carts using operating funds already budgeted for maintenance and repair. Potential costs in the short term include security and upgrades of computer memory or batteries. WSCTC Libraries should plan to

• Establish a rotation system to ensure a consistent level of use for each computer.

• Budget costs for upgrading or replacement equipment.

• Collaborate with college institutional advancement offices to secure corporate and foundation partnerships for private funding.

• Collaborate with college administration to secure campus technology fees or government monies to support new equipment.

3. Implementation – How should the project be done?

Project scope/work plan/essential tasks.

The proposal would address a limited number of Community and Technical Colleges that would provide illustrated need and support of their institutions. A work plan would include

• Formation of a CTC-CARTs (Community & Technical Colleges -- Computer and Research Technological Services) Committee which will develop tools and coordinate mechanisms for documenting and reporting outcomes, e.g., a survey for staff to determine and illustrate experience with equipment, use assessment, joint sharing, reports of training, student success.

• Purchase CTC-CARTs under the state’s existing vendor contract.

• Collaborate with Information Technology to arrange implementation and technology support and to configure and test portable lab and install security system.

• Training in usage of CTC-CARTs.

• Develop and implement processes for data tracking and evaluation system to measure patron utilization, student/teacher satisfaction, and improve lab effectiveness.

• Publicize lab availability; schedule classes; provide information literacy instruction.

• Analyze and evaluate data; integrate program improvements.

Timeline.

Initial 2 months:

• Formation of a CTC-CART Committee—2 WSCTC librarians, 1 LMDC representative, 1 LCW representative, 1 WSCTC Information Technology representative

• CTC-CART Committee will develop tools and coordinate mechanisms for documenting and reporting outcomes, e.g., a survey for staff to determine and illustrate experience with equipment, use assessment, joint sharing, reports of training, student success.

• 1-day session for training in use and maintenance of wireless laptop computers, printer, port replicator, access point, and cart.

Next 7 -12 months:

• Librarians teach information literacy using Best Practices

Last 2 months:

• Assessment using tools developed by CTC-CART Committee

• Written reports and/or publication of project process and techniques

Following 2 months:

• An assessment and evaluation of the CTC-CART Committee will be done by 1 LCW liaison and the LMDC at the completion of the and distributed to all CTC-CART/LMDC members and to LCW

Project staffing.

Instruction will be provided by existing faculty librarians; technology support will be provided by existing Information Technology personnel. No additional staff salary or benefits are involved in this project. Library Council of Washington State Library staff will be involved to provide oversight and act as project liaison.

Budget.

The estimated budget is described in detail in Attachment B, the “Budget of FY2004.” Allocation of funds will be primarily a one-time funding of wireless computer carts and travel expenses for training purposes.

4. Evaluation – How will it be determined that the project was successful?

Assessment and Measurement.

Meaningful results will be measured by the CTC-CART Committee—2 WSCTC librarians, 1 LMDC representative, 1 LCW representative, 1 WSCTC Information Technology representative. Assessment will include measuring the following: improved teaching methods; impact of new technology and techniques introduced into the learning process; enhancement of projects and assignments related with the new technology; increased student learning; impact on campus libraries and instructional programs and their faculty, staffs and students, e.g., results of staff survey to illustrate experience with equipment. The CTC-CART Committee will also address the short and long term ramifications of using wireless laptop computer carts as a part of WSCTC instruction.

Deliverables.

• Librarians trained to use and to train others in use of CTC-CART

• Action plan and materials: timeline, survey and reporting templates, training materials

• Best Practices materials--innovative and creative instructional and curriculum techniques

• A written report by the CTC-CART Committee detailing the project as well as providing data for future projects

• Library Directors will know the feasibility of utilizing portable versus desktop computers

Dissemination and Sharing of Project Results.

• Web page that included information about the project, survey templates, training and Best Practices materials

• Published papers or articles in library- and education-related publications

• Presentation at CLAMS (College Librarians and Media Specialists) annual conference in 2005

• Report to LMDC

Provide a response to each section and bulleted item. Please limit your response to approximately two pages per section, or five to ten pages for the entire proposal. Use the attached forms where indicated.

1. Proposal – What do you want to do and what impact is expected?

• Project description

Provide an overview of the project proposed for funding.

• Desired outcomes

In one or two sentences, describe the outcome and/or impact that is desired. Additional information related to the benefit/impact of the project may be added within the next section on Analysis.

Analysis – Why do you want to do it?

• Current situation and need

Describe the specific situation as it now exists, the extent of the need and how the project will meet those needs.

• Benefit/impact

Describe why this project is important to do. How does this project further statewide plans? What benefits might it provide to the population served or to the state as a whole?

• Relationship to LSTA

How does this project address the Washington Library Services and Technology Act (LSTA) Five-Year Plan? How does it fit in with the six priorities in the LSTA legislation?

• Risk

An analysis of the types of risks that may adversely affect the proposed project. A level of risk is acceptable if the areas of risk are identified in advance of the project. Is there adequate personnel to handle the project? Is the proposed solution compatible with other solutions? If technology, is it a proven technology which is compatible to existing technology? Are there political risks to this project? This section should be an honest assessment of potential risks which could affect the success of the project.

• Sustainability

LSTA funding is intended as short-term project support, normally not exceeding three to four years in duration. LSTA funding is not intended as ongoing long-term support. Identify the intended length of the project and if long-term, discuss how this project or activity will be sustained after LSTA funding ends?

3. Implementation – How should the project be done?

• Project scope/work plan/ essential tasks

What are the major tasks that will be completed as part of this project? Provide short answers in an outline or bullet format. Detailed descriptions are not needed or desired. If desired, use the attached work plan format, attachment A, to organize the essential tasks and timeline.

• Timeline

A basic timeline for the major steps and activities in the project.

• Project staffing

What level of staffing is necessary to complete the work? Please plan for Washington State Library staff involvement within the project, either to complete the work or to act as a project liaison. The work could also be completed utilizing a professional services contract or an agreement with another library, agency, or organization. If work through an outside entity is utilized, the Washington State Library is still responsible for the proper use of federal funds. In these cases, a staff person will be assigned to provide oversight and act as liaison to the project.

• Budget

What is your estimated budget for the project. How will the funds be allocated? Use attachment B, the “budget for FY2003”, to summarize the funding requested in the first year of the project. Use attachment C, the “budget summary for additional project years”, to summarize anticipated needs in other project years.

4. Evaluation – How will you determine if the project was successful?

• Assessment/measurement

How will it be determined if the intended project outcome was achieved? What specific measurement or evaluation tools will be used? Assessment is an integral part of the overall initiative. Assessment methods should be developed and refined as part of the initiative planning process such that meaningful results may be obtained at the conclusion of the initiative. If approved for funding, WSL staff will be available to assist in identifying appropriate assessment tools.

• Deliverables

What is the end result of the initiative? Will a new product or service be produced?

Will training be offered to staff and/or library users? Will grant cycle(s) be used to award sub-grants to successful applicants?

• Dissemination and sharing of project results

How should the results of the project be shared with the library community? Possible methods include, but are limited to, development of web pages, presentations or panel discussions at conferences, and articles developed for publication in newsletters or library journals.

Attachment A. Work Plan

| |

|WORK PLAN |

|Overview of Tasks That Need to Be Accomplished |Proposed Timeframe for the Completion of Task |Responsible Party for the Completion of Task |

|For Successful Project Implementation | | |

|1) Formation of a CTC-CART Committee of 5 (2 WSCTC librarians, 1 LMDC representative, 1 LCW representative, |Initial 2 months |LMDC |

|1 WSCTC Information Technology representative) | | |

| | | |

|2) Purchase of equipment | | |

| | |Librarians selected from respective campuses |

|Develop tools and coordinate mechanisms for documenting and reporting outcomes, e.g., a survey for staff to | | |

|illustrate experience with equipment, use assessment, surveying faculty, joint sharing, reports of training. | |CTC-CART Committee |

| | | |

|1-day session for training in use and maintenance of wireless laptop computers, printer, port replicator, | | |

|access point, and cart | | |

| | |Vendor provided: Gateway Business |

|5) Librarians teach information literacy using Best Practices | | |

| | | |

|6) Assessment using tools developed by CTC-CART Committee | | |

| |Next 7 -12 months: |Librarians selected from respective campuses |

|7) Written reports and/or publication of project process and techniques | |Librarians selected from respective campuses |

| |Last 2 months: | |

|8) An assessment and evaluation of the CTC-CART Committee at completion and distributed to all CTC-CART/LMDC | | |

|members and to LCW | |1 LCW liaison and LMDC |

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| |Following 2 months: | |

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|(Note that a Washington State Library staff person will be involved in the proposed project either in the | | |

|role of project liaison or in the role of project manager.) | | |

Attachment B. Budget for FY2004

|BUDGET FORM FOR PROJECT/INITIATIVE PROPOSAL |

|USING FISCAL YEAR 2004 FUNDING |

| |

| |

|PROPOSAL: | | |

| |FUNDING | |

|BUDGET CATEGORIES |TOTAL |DESCRIPTION |

|WSL STAFFING |N/A | |

|Salaries and Wages | | |

|Benefits (Estimate at 25% of salaries and wages if other cost estimates| | |

|are not available) | | |

| | | |

|CONTRACTS |N/A | |

|Contracts for Employment or Services | | |

|SUPPLIES AND EQUIPMENT | | |

|Supplies and Materials | | |

|Communications - Telephone, Mail, etc | | |

|Rentals and Leases | | |

|Printing and Copying | | |

|Training | | |

|Furnishings and Equipment |189,152 |Purchase of 3 CTC-CARTs @ $63,050 each |

|TRAVEL COSTS | | |

|Per Diem, Food and Lodging |3,250 |For Committee to meet |

|Air Travel | 300 |For Committee to meet |

|Auto Mileage (Estimate at $0.345 per mile) | 250 |For Committee to meet |

|Other Transportation Expenses | | |

|GRANT FUNDING | | |

|Grants (Funds to support grant cycles and awards) | | |

|PROPOSAL TOTAL | | |

|Total |192,952 | |

Attachment C. Budget Summary for Additional Project Years (If Needed)

|BUDGET SUMMARY FOR PROJECT/INITIATIVE PROPOSAL |

|FISCAL YEAR 2005 (October 1, 2004 through September 30, 2005) |

| |

| |FUNDING | |

|BUDGET CATEGORIES |TOTAL |DESCRIPTION |

|WSL STAFFING COSTS | | |

|CONTRACTS FOR EMPLOYMENT/SERVICES | | |

|SUPPLIES AND EQUIPMENT | | |

|TRAVEL COSTS | | |

|GRANT FUNDING | | |

|PROPOSAL TOTAL | | |

|BUDGET SUMMARY FOR PROJECT/INITIATIVE PROPOSAL |

|FISCAL YEAR 2006 (October 1, 2005 through September 30, 2006) |

| |

| |FUNDING | |

|BUDGET CATEGORIES |TOTAL |DESCRIPTION |

|WSL STAFFING COSTS | | |

|CONTRACTS FOR EMPLOYMENT/SERVICES | | |

|SUPPLIES AND EQUIPMENT | | |

|TRAVEL COSTS | | |

|GRANT FUNDING | | |

|PROPOSAL TOTAL | | |

|BUDGET SUMMARY FOR PROJECT/INITIATIVE PROPOSAL |

|FISCAL YEAR 2007 (October 1, 2006 through September 30, 2007) |

| |

| |FUNDING | |

|BUDGET CATEGORIES |TOTAL |DESCRIPTION |

|WSL STAFFING COSTS | | |

|CONTRACTS FOR EMPLOYMENT/SERVICES | | |

|SUPPLIES AND EQUIPMENT | | |

|TRAVEL COSTS | | |

|GRANT FUNDING | | |

|PROPOSAL TOTAL | | |

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