CSMFO



-26670-131445 iPad/Tablet PolicyFor Utilization to Conduct Town BusinessPURPOSEIn conjunction with their Technology Goals and Objectives, the Town Council authorized the implementation of the use of iPads/Tablets to streamline the agenda process and to distribute agendas electronically, enhance efficiency and align with Section 26 - Computer Use, E-mail and Internet Policy outlined in the Town’s Personnel Rules and Regulations and emerging “best practices”. Any Town business accomplished on the device may be subject to the California Public Records Act, California Political Reform Act and any additional applicable laws.IPad/TABLET GUIDELINESThe Apple iPad has been selected as the Town preferred standard of tablet technology. One may choose to use a different device as long as it is capable of and compatible with the paperless agenda process and is conducive to accomplish Town business processes in order to receive stipend. Use of a device other than iPad must be approved by Information Technology staff and Town Manager to ensure device is compatible with Town business needs. The Town will provide a taxable stipend to Town Officials, Management Team and other Town Staff as deemed necessary for work purposes by the Town Manager. This stipend is to purchase an iPad/Tablet in order to access agenda packets electronically, enhance efficiency and align with established and emerging “best practices”. Should employee choose a plan greater than the Town standard device, the difference shall be paid for by employee. The stipend will be included in the employee’s payroll check. The amount of the stipend may be adjusted upon periodic administrative review. The Town Manager will review the state of technology every three years to determine if updated devices/stipends is required. As the Town has access to obtain the devices directly from Apple or under a government procurement contract, the Town may choose to purchase the devices and then transfer ownership to employee upon receipt of payment from employee for the actual amount of purchase including fees. OPERATING REQUIREMENTS/TECHNICAL SUPPORTRequired/Recommended Accessories and ApplicationsAs individual owners of iPads, Town Officials and staff will be required to establish a personal iTunes account with personal credit card to set up an Apple/iTunes account in order to download necessary applications. While many of the applications needed for business purposes are free, some are required to be purchased for a nominal fee, which varies between applications. Required Applications The following Applications shall be required to support the paperless agenda process and are subject to change as technology evolves.iLegislateDropbox or similariAnnotate or similar1Password or similarRecommended Applications Evernote Notability Pages (Word Processing Application)iPad/Tablet Standard and StipendTown Council approved a hybrid iPad/Tablet Policy and taxable stipend amount of $1,800 to be used to purchase the Town standard device which includes the following: Cost of deviceMinimum of 32GB memoryCellular enabledThree-year base cellular data plan allowance at $15 per month AppleCare two-year planRequired Apps Three-year replacement schedule20% mark-up for tax factorShould employee choose a plan greater than the Town standard device, the difference shall be paid for by employee.AppleCare Plan/Warranty Summary AppleCare Plan and Warranty includes technical support and hardware coverage. An excerpt of coverage from the Apple website is provided below: Technical Support - By purchasing the AppleCare provides one-stop service and support from Apple experts, so most issues can be resolved in a single call.Apple Hardware Coverage - Apple Care provides repair or replacement coverage, both parts and labor from Apple-authorized technicians. Service coverage includes the following:Your iPadBatteryTime Capsule or AirPort deviceIncluded USB cable and Power AdaptorCoverage for up to two incidents of accidental damage from handling of your iPad, each subject to a $49 service fee (user is responsible for cost of service fee).Should any damage or loss of function to the device occur, it is the responsibility of the owner to repair or replace device. If using device other than iPad, it is recommended that owner purchase additional warranty if available. These warranty plans may or may not be available and will vary depending on device. The Town will not replace lost, stolen or damaged items without review and approval from the Town Manager. Additional AccessoriesiPad/Tablet cover –optionalKeyboard – optionalProtective screen cover – optionalTOWN OFFICIAL / EMPLOYEE AGREEMENTI have read, understand and agree to comply with the foregoing policy. I understand that even though the iPad/Tablet is my personal property, and Town business accomplished on the device is subject to the California Public Records Act, California Political Records Act, California Political Reform Act, established Computer Use, E-mail and Internet Policy outlined in Section 26 of the Town’s Personnel Rules and Regulations and any additional applicable laws. Furthermore, I understand that this policy can be amended by the Town Manager at any time. Date: Printed Town Official/Employee NameTown Official/Employee SignatureTown Manager Signature ................
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