JOB DESCRIPTION FOR JOB TITLE:
|IS PROJECT MANAGER |
|Job Code: 330037 |FLSA Status: Exempt |Mgt. Approval: S.Schroeder |Date: 11.2015 |
|Department : |HR Approval: MJG |Date: 11.2015 |
|JOB SUMMARY |
| |
|Under general supervision of the IS Project Management Director or Manager, the IS Project Manager is responsible for the end to end execution of projects defined in |
|the IS Systems Plan. These projects are typically small to medium in size and of moderate complexity that implement technology solutions to support UW Health’s business|
|goals. The IS Project Manager will be part of a centralized IS Project Management Office which provides a consistent project management methodology and supports |
|multiple disciplines throughout UW Health. |
| |
|He/she will work with IS Management and business sponsors to determine and coordinate the project lifecycle. This includes, creating the project scope, determining |
|the resources required, estimating the project costs, defining the project schedule, assigning tasks, scope control, project communications, implementation, and the |
|turnover to production support |
| |
|The IS Project Manager will work closely with business sponsors to evaluate the business scope/objectives, assess impacts to the project and develop the most |
|cost-effective and efficient solutions. The IS Project Manager will collaborate with all areas of Information Systems to ensure appropriate technical resources are |
|assigned to the project. |
| |
|In addition to managing concurrent small to medium sized IS projects of low to moderate complexity, the IS Project Manager functions as an expert resource in the |
|project management process. |
|MAJOR RESPONSIBILITIES |
| |
|Position Responsibilities: |
|Plan, lead, coordinate, and collaborate with IS staff/management along with operational partners to lead projects through the appropriate phases of implementation and |
|support throughout the UW Health enterprise. |
|Organize and lead project teams; and work collaboratively with the project sponsor to meet project goals. |
|Consult with Project Sponsors to develop business requirements documents, develop project charters, work breakdown structures, project schedules and milestone plans, |
|risk management, communication plans, issue logs and decision logs. |
|Coordinate and facilitate project team meetings, including agenda preparation, documentation of meeting discussion, and follow up items. Provide ongoing communication |
|about project decisions. |
|Effectively and consistently applies our methodology and project standards. |
|Escalate “at risk" tasks or issues in accordance to the PMO Escalation process. |
|Gather status input from team members, maintain the project schedule, and publish status reports to project and PMO stakeholders. |
|Identify, document, communicate, track and resolve issues to help the team meet project objectives. Maintain project documentation for future reference and audit |
|requirements. |
|Participate in the development of training content for IS Department training sessions. |
|Promote effective teamwork and the spirit of partnership. |
|Schedule and facilitate post implementation reviews, lessons learned exercises, project closure activities. |
|Stay abreast of industry standards, best practices and regulations as it relates to the projects assigned. |
|Tracks and reports team hours on a regular basis. |
|Works in conjunction with other team members to develop and refine internal processes as it relates project management, leading internal workgroups as appropriate. |
|Work with functional managers regarding time commitments for staff assigned to the projects. |
|Attend and participate in regional conferences and seminars to stay current with Project Management methodologies. (e.g., UGM, Advisory Councils, PMI Development) |
| |
|ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS. |
|JOB REQUIREMENTS |
|Education |Minimum |Bachelor’s Degree |
| | |(relevant work experience may be considered in lieu of) |
| |Preferred |Bachelor’s or Master’s degree in Healthcare, Information Technology, Business, or related field strongly |
| | |preferred. |
|Work Experience |Minimum |3 years relevant experience |
| |Preferred |5-7 years experience in a Healthcare setting |
|Licenses & Certifications |Minimum | |
| |Preferred |PMP, PMI-ACP, ITIL, Epic Certifications, CPHIMS |
|Required Skills, Knowledge, and Abilities |Strong oral and written communication skills. |
| |Strong interpersonal and meeting facilitation skills. |
| |Strong negotiation and delegation skills. |
| |Excellent problem-solving and organizational abilities. |
| |Ability to work well with people from different disciplines with varying degrees of technical experience. |
| |Ability to provide leadership and promote teamwork. |
| |Consultative approach to working with users in assessing needs and requirements. |
| |Ability to effectively manage conflict and change. |
| |Ability to turn around troubled project of low to moderate complexity. |
| |Ability to self-motivate and work independently. |
|AGE SPECIFIC COMPETENCY (Clinical jobs only) |
|Identify age-specific competencies for direct and indirect patient care providers who regularly assess, manage and treat patients. |
|Instructions: Indicate the age groups of patients served either by direct or indirect patient care by checking the appropriate boxes below. Next, |
| |Infants (Birth – 11 months) | |Adolescent (13 – 19 years) |
| |Toddlers (1 – 3 years) | |Young Adult (20 – 40 years) |
| |Preschool (4 – 5 years) | |Middle Adult (41 – 65 years) |
| |School Age (6 – 12 years) | |Older Adult (Over 65 years) |
|JOB FUNCTIONS |
|Review the employee’s job description and identify each essential function that is performed differently based on the age group of the patient. |
| |
|PHYSICAL REQUIREMENTS |
|Indicate the appropriate physical requirements of this job in the course of a shift. Note: reasonable accommodations may be made available for individuals with |
|disabilities to perform the essential functions of this position. |
|Physical Demand Level |Occasional |Frequent |Constant |
| |Up to 33% of the time |34%-66% of the time |67%-100% of the time |
|X |Sedentary: Ability to lift up to 10 pounds maximum and occasionally |Up to 10# |Negligible |Negligible |
| |lifting and/or carrying such articles as dockets, ledgers and small | | | |
| |tools. Although a sedentary job is defined as one, which involves | | | |
| |sitting, a certain amount of walking and standing is often necessary | | | |
| |in carrying out job duties. Jobs are sedentary if walking and | | | |
| |standing are required only occasionally and other sedentary criteria | | | |
| |are met. | | | |
| |Light: Ability to lift up to 20 pounds maximum with frequent lifting |Up to 20# |Up to 10# or requires |Negligible or constant |
| |and/or carrying of objects weighing up to 10 pounds. Even though the | |significant walking or |push/pull of items of |
| |weight lifted may only be a negligible amount, a job is in this | |standing, or requires |negligible weight |
| |category when it requires walking or standing to a significant degree.| |pushing/pulling of arm/leg | |
| | | |controls | |
| |Medium: Ability to lift up to 50 pounds maximum with frequent |20-50# |10-25# |Negligible-10# |
| |lifting/and or carrying objects weighing up to 25 pounds. | | | |
| |Heavy: Ability to lift up to 100 pounds maximum with frequent lifting |50-100# |25-50# |10-20# |
| |and/or carrying objects weighing up to 50 pounds. | | | |
| |Very Heavy: Ability to lift over 100 pounds with frequent lifting |Over 100# |Over 50# |Over 20# |
| |and/or carrying objects weighing over 50 pounds. | | | |
|List any other physical requirements or bona fide occupational qualifications:| |
Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.
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