NOTICE
MEETING MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SAN MARINO BAY CONDOMINIUMS ASSOCIATION, INC.MONDAY, AUGUST 12, 2019I. CALL TO ORDER – A Regular meeting of the San Marino Bay Condominiums Association Board of Directors was called to order by Jan Gilbert, President and Chairperson, on the above date at 6:30 PM at the private residence of Director Kenny Jenkins, 10477 St Tropez Place, Tampa, 33615. II. ROLL CALL – Directors present: Steve Catalano, Jan Gilbert, Kenny Jenkins, and Tom O’Leske Directors not present: Jack Mills Manager Ron Trowbridge Present III. READING & APPROVAL OF MINUTES On motion made by Kenny Jenkins, duly seconded, the Board unanimously agreed to waive reading of the minutes of the July 8, 2019 regular Meeting of the Board of Directors and approve the minutes as presented. IV. MANAGEMENT REPORTA. Financial. Manager Ron Trowbridge and the Board reviewed the July 2019 financial report of Management. The special building repairs reserve fund of $ 40,000 has been depleted by recent deck and roof repairs. The Board will begin discussions on a possible special assessment for funding the growing number of deck repairs and other necessary improvements. Such discussions will continue during the YR 2020 budget process. Past due accounts were reviewed. Condo 6 continues to dispute their obligation to remit their required YR 2016 shortfall payment. Building Flood Insurance has been renewed. B. Enforcement/Legal Matters. The Board and Management reviewed current open violations of Deed Restrictions and Rules and Regulations. Newly observed violations were shared with management. A unit owner is advertising his condo as an Airbnb which is a violation of the Declaration. The matter will be referred to the Association Attorney. Another owner is permitting renters to display Uber decals on their vehicle which is a violation of restrictions against commercial vehicles. Citations will be issued. C. Common Elements-Shared Facilities. The Manager updated the Board on common grounds maintenance. Re-mulch has been completed. The pond fountain is pump and motor are scheduled for replacement. Repair to one fire hydrant seal has been completed. D. Common Elements-Non- Shared Facilities. The southern boundary line was set in preparation for the planned installation of fencing as previously directed by the Board. The plan is to install the fence line from the landscape bed near the Colony Bay 1 (CB1) dumpster more or less directly to the seawall. The quote by Bravo fence was selected. However, upon seeing that the property line did indeed pass directly near a CB1 building and continue across the front portion of that building’s lake front view, the Board determined that they would again approach CB1 for cost sharing for the earlier planned fence. If declined, the fence would be relocated to run the true property line across the front of the CB1 building. Management will provide Jan Gilbert contact information for the Board of Directors at CB1. Baycut is scheduling approved heavy trimming of trees behind the lake front buildings. Consideration of perimeter wall modifications and in-fill of void sections remain on hold and will be a part of the discussions regarding possible special assessments. E. Building Maintenance. Final punch-list corrections on the deck replacement behind 10440 St Tropez are pending following a meeting between Jan Gilbert and PME. Installation by PME of the replacement privacy divider is done. Painting of the repaired iron entrance gates remains pending. Roof repairs remain on-going. Kenny Jenkins shared the name of an alternate roofer for the Manager to contract regarding future repairs. Tri-City Electricians still has not contacted the Association regarding the replacement of deteriorated disconnect panels. Peerless has completed roof cleaning and an inspection of landscaping will be conducted to identify plantings damaged by cleaning chemicals. A count for the required number of exterior coach light replacements remains planned. Citing other locations which are in poorer condition, the Board declined a homeowner’s request to replace the privacy partition between his unit and the neighbor and to be reimbursed by the Association. The straightening of a number of tilted mailboxes remains planned. The Board discussed plans for additional deck repairs and an alternate contractor was identified who might be able to handle smaller repair jobs. Kenny Jenkins will meet with the contractor and discuss quoting on repairs at three locations. V. UNFINISHED BUSINESS There was no unfinished business. Page 1 of 2 Pages San Marino Bay CondominiumsBoard Meeting Minutes August 12, 2019 Page 2 of 2 Pages VI. NEW BUSINESS A. General. The Manager updated the Board on the upcoming September 25, 2019 annual meeting at the Tampa Community Hospital. Unit owners Denny Eister, Kenny Jenkins and Jack Mills submitted Notices of Intent to be Candidates at the election. There being three declared candidates for the three open positions, all three will be seated with a vote held to determine which two of the three with the most votes will serve two year terms. B. Owner Input. Owners in attendance addressed the Board, asked questions and shared concerns. Two owners reported that their decks were in bad condition. VII. ADJOURNMENT There being no further business, the meeting was adjourned at 7:27 PM. Approved by the Board on September 9, 2019 ................
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