Docushare.everett.k12.wa.us



Directions for creating a district standard emailFirstname LastnameYour Title HereYour Department Hereemail@425-385-XXXX | 425-385-XXXX FaxClick inside the signature text boxSelect the text from the first line by placing cursor anywhere in the first line of text and the click your left mouse button three times in a row to highlight the entire rowType your first and last nameRepeat for title, department, and email address Select the phone number text from the fifth line by clicking in front of the phone number, hold down the left mouse key, and then drag right until you reach the end of the phone number and then release the left mouse button (the desired text should be highlighted at this point)Type the phone number Select the fax number text from the fifth line by clicking in front of the fax number, hold down the left mouse key, and then drag right until you reach the end of the number and then release the left mouse button (the desired text should be highlighted at this point)Type the fax number (If no fax number desired; highlight the text after the phone number, including the separator bar, and press delete)Highlight the entire table by hovering over the text portion of the signature until you see the plus sign appear in the top left corner of the logo, then move the mouse and click on the plus signCopy the entire table (either ctrl+c or right click, and select copy)Open OutlookClick on the file tab in top left cornerSelect Options from the choices in the left side barSelect Mail from the choices in the left side barSelect Signatures button from the choices on the page (third option down on right side)Select E-Mail Signature tab on top left if not already selectedSelect New button Type a name for this signature (whatever you want to call it) and click OKClick inside the body of the lower half of page in the area marked Edit signaturePaste the table (either ctrl+v or right click, and select paste)Select save button to save email signatureSelect drop down box next to New messages on the right side of the screen Select the signature you just createdSelect the drop down box next to Replies/forwards on the right side of the screenSelect the signature you just createdSelect OK to save the changesSelect OK to close outlook optionsTo test the new signature, simply create a new message and your new email signature should appear.Email signature line in Office 365Using the table below, update the information with your contact info (Department can be your School if applicable). Use your school colors if you wish (you cannot insert your logo here; you must insert your logo while in the Office 365 email settings box, those instructions are included further down).Firstname LastnameYour Title HereYour Department Hereemail@425-385-XXXX? |?? 425-385-XXXX? FaxNext, open Outlook in Office 365 and click settings icon.Scroll down and click ‘View all Outlook settingsClick ‘Mail’ and ‘Compose and reply’ Then copy and paste your updated email signature line from above and paste in the signature box (be sure to select the whole table)After pasting, click on the ‘image’ icon to insert EPS logo or your school’s logo.Find your school logo or EPS logo and paste to the left of your updated signature box in Office 365.Click the two boxes below and click Save. ................
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