Www.wearenugent.org



Guidance on the Completion of

Risk Assessments

[pic]

GUIDANCE ON RISK ASSESSMENT

CONTENTS Page

1. Introduction 2

2. Legislation 2

3. The Risk Assessment Process 4

4. Risk Assessment 4

5. Monitoring 6

6. Training 7

7. Five Steps to Risk Assessment 8

8. Serious & Imminent Danger 13

9. New & Expectant Mothers 13

10. Monitoring & Review 14

11. Management Checklist 15

Appendix 1 - Risk Assessment Form (RA) 16 - 17

Appendix 2 - Risk Assessment - Summary of Process 18

Appendix 3 - Supporting Checklists / Forms 19 - 29

▪ DSEA – Display Screen Equipment Questionnaire

▪ MH/C – Manual Handling Information Checklist

▪ SU/C – Service User Information Checklist

▪ YE/C – Young Employee Information Checklist

▪ PEA/C – Pupil Educational Activity Information Checklist

▪ COSHH – Control of Substances Hazardous to Health Information Sheet

▪ PCR – Person Centred Risk Assessment

1. INTRODUCTION

1.1 The process of risk assessment underpins all current Health & Safety legislation. It no longer applies only to specific risks such as noise or hazardous substances, but to all work activities.

It is a process of determining what hazards exist in the work place, the likelihood of harm occurring and the need for appropriate control measures. The following guidance has therefore been produced to give practical advice on the implementation of the risk assessment process.

2. LEGISLATION

2.1 The need for an employer to carry out risk assessment has been a requirement of health & safety legislation for many years. A summary of the risk assessment requirements contained within legislation is as follows:

a) The Health & Safety at Work etc Act – Requires an employer to ensure the health, safety and welfare of his employees so far as is reasonably practicable. The process of risk assessment has therefore to be applied to determine what is a “reasonably practicable” action in controlling any particular hazard.

b) Control of Asbestos at Work Regulations – Requires an employer to carry out an adequate assessment of the exposure of employees to working with asbestos.

c) The Control of Substances Hazardous to Health Regulations – Requires an employer not to carry out any work liable to expose any employee to any hazardous substance, unless a suitable and sufficient assessment of the risks created by that work has been undertaken and appropriate control measures are identified and implemented.

d) The Control of Noise at Work Regulations – Requires an employer to ensure that a competent person carries out a noise assessment, where employees are exposed to noise levels above the occupational exposure values prescribed. Suitable control measures should be identified and implemented to reduce the risk of hearing damage.

e) The Personal Protective Equipment at Work Regulations – Require an employer to ensure that personal protective equipment (PPE) is suitable for its purpose and indicates that a risk assessment should be carried out to match the level of protection provided with the hazard present.

f) The Health and Safety (Display Screen Equipment) Regulations – Call on the employer to perform a suitable and sufficient analysis of the workstation for the purpose of assessing the risks to health and safety from its use.

g) The Manual Handling Operations Regulations – Require an employer to carry out a suitable and sufficient assessment of the risk of injury from manual handling, where it is not reasonably practicable to introduce mechanical handling.

h) The Provision and Use of Work Equipment Regulations while not explicitly requiring a risk assessment, call on the employer to ensure that work equipment is “suitable for the purpose for which is intended”. Selection of work equipment therefore involves identifying the task and any associated hazard, and selecting any equipment that will either overcome or control that hazard. In addition, the equipment must not introduce further hazard.

i) The Workplace (Health, Safety and Welfare) Regulations identify a number of hazards in the workplace which must be controlled, such as vehicles, the working environment, maintenance of the fabric of a building, etc. The Regulations expect an employer to look at a particular situation, carry out a risk assessment and choose the appropriate control measures to reduce the risk of injury to an acceptable level.

j) The Management of Health and Safety at Work Regulations require the employer to make a suitable and sufficient assessment of the risks to which employees are exposed whilst at work and the risks to the health and safety of non-employees arising from their undertaking. The purpose of this risk assessment is to ensure that those hazards not yet identified, eliminated or controlled under prior regulations should be addressed in an all embracing assessment. It is therefore not necessary to repeat assessments made under the aforementioned regulations, unless there is reason to believe the assessment is no longer valid. Amendments to the Management Regulations introduced a specific requirement to take particular account of risks to new and expectant mothers and young persons.

3. THE RISK ASSESSMENT PROCESS

3.1 There is no precise process defined in the regulations or guidance for carrying out risk assessments. It is left to individual employers to determine the method which best suits their work activities. In the advisory leaflet “5 steps to risk assessment”, which Nugent Care supports and implements, the following 5 step approach is outlined:

Step 1: Look for the hazards.

Step 2: Decide who might be harmed and how.

Step 3: Evaluate the risks and decide whether existing precautions are adequate or whether more should be done.

Step 4: Record your findings.

Step 5: Review the assessment and revise it as necessary.

3.2 A detailed description of how to carry out this process is contained in Section 7 of this guidance. It is recommended, however that only persons who have received the appropriate training or those that have sufficient experience and knowledge of their work tasks, should carry out risk assessments.

4. RISK ASSESSMENT

4.1 To ensure that all work activities and premises are covered, Directors, Managers and Establishment Heads must arrange for sufficient numbers of their staff either to be trained to carry out the process of risk assessment or identify those with sufficient experience and knowledge to undertake the task.

4.2 Persons selected for training as risk assessors should be familiar with the premises and work activities to be assessed and be aware of the types of hazard likely to be present.

4.3 Although Management may delegate responsibility for carrying out assessments to other members of staff they must retain over-all ownership of the process.

4.4 It is important therefore that all Directors, Managers and Establishment Heads:

a) Are familiar with the process of risk assessment.

b) Support those staff delegated with the responsibility of carrying out risk assessments (see paragraph 4.5).

c) Discuss the significant findings with assessors.

d) Determine and where appropriate implement the necessary control measures to reduce or eliminate a particular risk. This is particularly important where cost implications have been identified.

4.5 To ensure that the risk assessment process is carried out effectively it is essential that appropriate support is provided to assessors by their line managers. It is recommended that a debriefing meeting be arranged on the persons return from assessor training. The purpose of the meeting being to determine the extent of the task and the organisation of the assessors’ normal workload to ensure sufficient time is allocated to enable these assessments to be completed.

4.6 Assessors should be encouraged to report any significant findings to their line managers as soon as they come to light during the assessment process. This should help ensure that high risk areas and activities are dealt with without delay.

4.7 Further discussion between line manager and assessor should take place on completion of the assessment process. At this meeting, proposed actions and priorities should be determined in relation to areas or activities where additional control measures are required to reduce or eliminate a particular risk.

4.8 Assistance and advice on the range of options for control measures and / or prioritisation can be obtained by contacting the Health, Safety and Environment Manager.

4.9 Heads of Service should identify a suitable member of their staff to act as a Health & Safety Co-ordinator. This person’s role would be to assist in the development of specific health & safety policies and monitoring the implementation of policy and guidance on issues such as risk assessment.

In relation to risk assessments the Co-ordinator should:

a) Ensure that assessments are carried out.

b) Ensure that results of the assessments are recorded and collated.

c) Ensure that the follow-up action, identified as a result of the assessments, is undertaken.

d) Ensure that assessments are reviewed as necessary.

5. MONITORING

5.1 To be effective, this policy and guidance must be:

a) Implemented and;

b) Monitored, to determine its effectiveness.

5.2 The Health and Safety Co-ordinators will have a monitoring role as outlined in paragraph 4.9.

5.3 Establishment Heads should also monitor the extent to which risk assessments have been carried out during management team meetings.

5.4 Directors, Managers or Establishment Heads should also monitor the implementation of this policy and guidance by requiring progress reports to be submitted to management team meetings.

5.5 Members of each Nugent Care premises’ Health & Safety team will monitor the extent to which risk assessments have been carried out and recorded during inspection and audits of their premises.

6. TRAINING

6.1 Training will be provided for all persons given the responsibility of carrying out risk assessments (see paragraph 4.1).

6.2 Line managers of those staff who are carrying out risk assessments should also receive risk assessment training. This will ensure that they understand the need for the process and have sufficient knowledge to determine appropriate control measures.

6.3 Attendance at training sessions can be arranged by contacting the Training Department.

6.4 These sessions will take the form of a workshop.

6.5 The workshop training concentrates on practical issues, designed to enable participants to carry out risk assessments on their return to the workplace.

6.6 In addition, attendance at the training session will enable participants to:

a) Understand the legislative requirements for risk assessment.

b) Understand the terms “Hazard” and “Risk”.

c) Undertake a process of risk estimation and analysis

d) Understand the hierarchy of control measures.

e) Keep appropriate records.

7. FIVE STEPS TO RISK ASSESSMENT

7.1 In published advisory literature, recognised bodies promote the use of a 5 step approach to the process of risk assessment.

7.2 Before commencing the process it is important to understand the meaning of the terms “Hazard” and “Risk” as follows:

HAZARD – is anything that can cause harm (e.g. electricity, fire, chemicals).

RISK – is the likelihood of harm occurring.

7.3 STEP 1 – Look for the Hazards

7.4 In the initial stage of the process the assessor would be expected to walk around the workplace and take a fresh look at what could reasonably be expected to cause harm. Effort should be concentrated on hazards which could result in significant harm or may affect several people. However, all the hazards identified should be listed at this stage.

7.5 When listing hazards it is useful to consult with other employees in the workplace who may have noticed things which are not immediately obvious.

7.6 Reference should also be made to manufacturers’ operating instructions, hazard data sheets etc, which should clearly indicate the hazard a particular piece of equipment or chemical, may present.

7.7 Accident and / or ill health records may also help to identify particular hazards associated with a workplace or a particular work activity.

7.8 In general terms however the following examples may prove useful:

• Slipping / tripping hazards (e.g. poorly maintained floors or stairs)

• Fire (e.g. from flammable materials)

• Electricity (e.g. poor wiring)

• Chemicals (e.g. Battery Acid)

• Dust (e.g. from grinding or woodworking machinery etc)

• Moving parts of machinery (e.g. blades)

• Fumes (e.g. welding)

• Work at height (e.g. from scaffolds or mezzanine floors)

• Manual handling

• Ejection of material (e.g. from presses or plastic moulding)

• Noise and vibration

• Pressure systems (e.g. steam boilers)

• Poor lighting

• Vehicles (e.g. fork-lift trucks)

• Low or high temperatures

7.9 An example of the Risk Assessment Form (RA) for recording these hazards is given in Appendix 1.

7.10 Step 2 – Decide who might be harmed and how

7.11 When considering who might be harmed there is no need to list individuals by name. It is more appropriate to list groups of people doing similar work or who may be similarly affected by a particular work activity or process.

7.12 It is important to consider people who may not be in the workplace all the time e.g. visitors, service users and contractors etc.

7.13 Particular attention should be given to those who may be more vulnerable e.g. staff with disabilities and lone workers etc.

7.14 The following list may therefore prove useful at this stage:

• Office Staff

• Maintenance Personnel

• Contractors

• Operators

• Cleaners

• Members of the public (including service users, clients and pupils)

• People sharing the workplace

• Staff with disabilities

• Visitors

• Young or inexperienced employees

• Lone workers

7.15 Step 3 – List the current control measures in place

7.16 At this stage information should be provided on the steps that have already been taken to control a particular risk.

7.17 It may be necessary to provide details of information, instruction or training provided in relation to a “Safe System of Work”. In this respect reference may need to be made to written procedures and operating or instruction manuals etc.

7.18 When considering the adequacy of existing control measures it is important to determine whether:

a) They meet the standards set by a legal requirement (i.e. prevent access to dangerous parts of equipment or machinery etc).

b) They comply with a recognised industry standard.

c) They represent good or best practice.

d) They reduce the risk as far as is reasonably practicable.

7.19 The effectiveness or even lack of existing control measures will have a bearing on the calculation of residual risk described below in Step 4.

7.20 Step 4 – Calculate the Residual Risk

7.21 In guidance booklets recognised bodies outline the following simple method of qualifying risk or Risk Rating.

7.22 The method involves making two judgements, one on the potential SEVERITY or in this case termed the WORST CASE OUTCOME of any possible injury and the other on the LIKELIHOOD of harm occurring. Both judgements are on a scale of 1 to 5 as follows and attract the score ratings identified below:

SEVERITY SCALE

1. NO INJURY – where no harm occurs = 1

2. MINOR INJURY – an injury that does not impede the employee from working = 3

3. LOST TIME INJURY – injuries that are not Major but are likely to prevent someone working normally for more than 3 days = 5

4. SEVERE INJURY – major injuries e.g. fracture of a bone, amputation, serious damage to an eye etc. = 8

5. FATALITY – a death or multiple deaths resulting from an incident = 10

LIKELIHOOD SCALE

1. REMOTE – very unlikely to happen = 1

2. UNLIKELY – unlikely to happen = 2

3. LIKELY – could well happen = 5

4. VERY LIKELY – likely or near certain to occur = 8

5. CERTAIN / IMINENT – certain to happen in the near future = 10

7.23 The risk rating is then calculated by multiplying the worst case outcome (severity) and likelihood figures.

7.24 The figure at which a “tolerable” level of risk is set is to some extent arbitrary. Obviously the higher the risk rating the more significant the risk and the greater will be the need to control that risk. For risk assessment purposes however a risk ratings of 20 or more are considered significant and will demand action.

7.25 Risk ratings of 19 or below can normally be discounted, however consideration should be given to reducing the risk to the lowest possible level, particularly if this can be achieved at little or no extra cost.

7.26 Step 5 – Determine Control Measures

7.27 The final stage of the process is the determination of appropriate control measures necessary to eliminate or reduce a risk to an acceptable level.

7.28 Risk ratings of 20 or more will require some action to be taken in respect of additional control. The higher the risk factor the greater is the priority for action.

7.29 When considering the effectiveness of control measures, the following principles should be applied.

1. Remove the risk completely MOST EFFECTIVE

2. Try a less risky option

3. Prevent access to the hazard (e.g. by guarding or enclosure)

4. Organise work to reduce exposure to the hazard

5. Issue personal protective equipment LEAST EFFECTVE

7.30 Reference should be made to recognised good practice, guidance and legal requirements when determining whether a particular method of control is adequate.

7.31 Further information and advice on control measures can be obtained by contacting the Health, Safety & Environment Manager.

8. SERIOUS AND IMMINENT DANGER

8.1 As part of the risk assessment process, written procedures must be prepared to deal with situations of serious and imminent danger.

8.2 In most instances this will relate to emergency procedures to be followed in the event of a fire or bomb threat. The aim should be to provide clear guidance on when employees and others at work should stop work and how they should move to a place of safety.

8.3 People who work with mechanised work equipment must be informed of the procedure to be adopted should a fault develop which may place them in a situation of serious or imminent danger. In such circumstances the most appropriate course of action would be to stop work and if possible switch off or immobilise the equipment and report the fault immediately to the line manager.

9. NEW AND EXPECTANT MOTHERS

9.1 During the risk assessment process there is a specific requirement to take account of risks to new and expectant mothers.

9.2 If risks cannot be avoided by other means then it may be necessary to make changes to working conditions or hours, offer suitable alternative work, or if that is not possible give the worker paid leave for as long as necessary to protect her health and safety or that of her child.

9.3 The regulations define the phrase “new or expectant mother” as a worker who is pregnant, who has given birth in the previous six months, or who is breastfeeding.

9.4 Further information relating to other specific chemical risks can be obtained by contacting the Health, Safety & Environment Manager.

10. MONITORING AND REVIEW

10.1 It is essential that the effectiveness of control measures identified by the risk assessment process is monitored. This is particularly important where a “Safe System of Work” has been established to ensure that everyone carries out the task in accordance with the recognised “safe” procedures. It is also important in relation to mechanical controls (i.e. guards) to ensure that they are correctly fitted and in place when equipment is operating.

10.2 Directors, Managers and Heads should therefore ensure that the results of risk assessments and the appropriate control measures are reported to the staff affected and their line managers.

10.3 Line managers and supervisors should monitor the effectiveness of control measures and in particular ensure that “Safe Systems of Work” are adhered to at all times.

10.4 Progress on the risk assessment process itself should also be monitored, see paragraph 5.

10.5 Risk assessments should be reviewed periodically, even if there are / have been no significant changes to the job task and location etc.

10.6 The introduction of new equipment, substances or working procedures could well lead to new hazards. The risk assessment must therefore be reviewed whenever these circumstances arise.

11. MANAGEMENT CHECKLIST

11.1 Service Directors / Heads may wish to refer to the following checklist when determining compliance with the Risk Assessment Policy and Guidance:

1. Has a Health and Safety Co-ordinator been appointed? (See sec 4.9)

2. Have sufficient numbers of staff been identified to carry out assessments? (See sec 4.1)

3. Have assessors received appropriate training (where necessary)? (See sec 6)

4. Have assessment sheets been completed? (See sec 7)

5. Have significant risks been identified?

6. Have arrangements been made for suitable control measures to be introduced?

7. Has the Health and Safety policy been revised as a result of the exercise?

11.2 Further information and advice on risk assessment and other health and safety matters can be obtained by contacting the Health, Safety & Environment Manager.

RISK ASSESSMENT FORM Form RA

|Assessment No: |Location / Dept: |Further assessments required: |Persons involved in or affected by the |Special Groups: (Where individual assessments will |

| | | |task: |be required) |

|Assessment Date: |Assessor’s Name: | | | |

| | |Fire | | | | |

| | | | | | | |

| | |COSHH | | | | |

| | | | | | | |

| | |Manual Handling | | | | |

| | | | | | | |

| | |Display Screen Equipment | | | | |

| | | | | | | |

| | |Nursing and Expectant Mothers | | | | |

| | | | | | | |

| | |Young Employees | | | | |

| | | | | | | |

|Task / Activity / Area Assessed: | | | |Employees | | | |

| | | | |Visitors | | | |

| | | | |Contractors | | | |

| | | | |Members of the public | | | |

| | | | |Others | | | |

| | | | | | | | |

| | | | | | | |

| | | |

| | | |

|Further actions that may require longer term consideration: |Action Review Date |Action Completed (Name and title) / Date |

| | | |

|If any issues are outstanding from the ‘Action Review’ date, detail the reasons: |

|Signature: |Date: |

|Assessment Review Date (as required): |Assessment Review Date (as required): |

|New risk assessment required: Yes / No |New risk assessment required: Yes / No |

|Completed by (Name): |Completed by (Name): |

|Signature: |Signature: |

SUMMARY OF THE RISK ASSESSMENT PROCESS

[pic]

DISPLAY SCREEN EQUIPMENT SELF ASSESSMENT Form DSEA

|Name of person / user: |Location of workstation: |

|DSE Use |Yes / No |Remarks |

|Is the use of DSE a requirement of your work on a daily basis? | | |

|Do you use the DSE for continuous or near continuous spells of an hour or more at| | |

|a time? | | |

|Screen | |Remarks |

|Is the screen located in front of you when using the equipment? | | |

|Is the top of the screen level with your eye level? | | |

|Can the screen be tilted and adjusted to a comfortable position? | | |

|Is the screen free of reflections e.g. windows, overhead lighting? | | |

|Keyboard / Mouse | |Remarks |

|Can the keyboard be moved to a comfortable position in front of you? | | |

|Is there sufficient room in front of the keyboard to rest your wrists when not | | |

|using the keyboard? | | |

|Are the keyboard symbols clear and legible? | | |

|Can you operate the mouse / trackball without reaching? | | |

|Can you operate the mouse / trackball with your hand / wrist resting on the desk?| | |

|Is there adequate space to manoeuvre the mouse? | | |

|Chair | |Remarks |

|Is the height of the chair adjustable? | | |

|Is the backrest adjustable for height and tilt? | | |

|Do you know how to adjust the height of the chair / backrest? | | |

|Is the chair fitted with arms? | | |

|If YES: When the chair is correctly adjusted do the arms of the chair come into | | |

|contact with the desk? See section on Posture. | | |

|Desk | |Remarks |

|Is there adequate work surface to allow a flexible arrangement for the screen, | | |

|keyboard and mouse operation? | | |

|Is there adequate knee room to obtain a comfortable position? | | |

DISPLAY SCREEN EQUIPMENT SELF ASSESSMENT Form DSEA

|General |Yes / No |Remarks |

|Is there adequate lighting? | | |

|Is there adequate humidity in the atmosphere? | | |

|Is the work arranged so that there are breaks away from the DSE? | | |

|Posture | |Remarks |

|When positioned to use the keyboard are your upper arms in line with your upper | | |

|body? | | |

|With your fingers on the keys are your wrists straight? | | |

|When in this position is your back supported by the chair’s backrest? | | |

|When in this position do your feet rest comfortably on the floor without the seat| | |

|digging into the back of your knees / thighs? | | |

|Eye Tests | |Remarks |

|Have you had your eyes tested for use with DSE? | | |

|Personal | |Remarks |

|Have you ever suffered from aches or pains in your: | | |

| | | |

|Wrists | | |

| | | |

|Forearms | | |

| | | |

|Neck | | |

| | | |

|Eyes | | |

| | | |

|Back | | |

|Have you ever suffered from epilepsy? | | |

|Signed by User: |Date: |

|Manager’s Comments: |

| |

| |

| |

| |

| |

| |

|Manager’s Signature: |

|Position: |

|RA Form Link Ref No: |

MANUAL HANDLING INFORMATION CHECKLIST Form MH/C

|Task Location: |

|Task Undertaken: |

|Questions to consider: |Yes / No |Comments |

|The Task – does it involve:- | | |

|Holding loads away from the trunk? | | |

|Twisting or stooping? | | |

|Reaching upwards? | | |

|Large vertical movement? | | |

|Long carrying distances? | | |

|Strenuous pushing or pulling? | | |

|Unpredictable movement of loads? | | |

|Repetitive handling? | | |

|Insufficient rest and recovery? | | |

|A work rate imposed by a process? | | |

|The Individual’s capability - does the job:- | | |

|Require unusual capability? | | |

|Endanger those with a health problem? | | |

|Endanger those who are pregnant? | | |

|Call for special information / training? | | |

|The Loads – are they:- | | |

|Heavy? | | |

|Bulky / unwieldy? | | |

|Difficult to grasp? | | |

|Unstable / unpredictable? | | |

|Intrinsically harmful (e.g. sharp / hot)? | | |

|The Environment: are there:- | | |

|Constraints on posture? | | |

|Poor floors? | | |

|Variations in levels? | | |

|Hot / cold / humid conditions? | | |

|Strong air movements? | | |

|Poor lighting conditions? | | |

|Other factors: | | |

|Is movement or posture hindered by clothing or personal | | |

|protective equipment? | | |

|Comments: |

|Completed by: |Date: |

|Position: |Link to RA Form Ref: |

SERVICE USER INFORMATION CHECKLIST Form SU/C

|Name |Age: |Sex: |

|Location / Room: |

|Weight: |Height: |

|Relevant physical disabilities: |

|Delete as applicable |Yes / No |Comments |

|History of falls | | |

|Is the service user independently mobile? | | |

|Is the service user’s level of understanding: | | |

|Full | | |

|Some | | |

|None | | |

|Unable to assess | | |

|Can the service user respond to direct instructions? | | |

|Is the service user able to weight bear: | | |

|Fully | | |

|Partially | | |

|With walking stick / frame | | |

|Not at all | | |

|Does the service user have the ability to use: | | |

|Upper right limb | | |

|Fully | | |

|Partially | | |

|Not at all | | |

|Upper left limb | | |

|Fully | | |

|Partially | | |

|Not at all | | |

|Lower right limb | | |

|Fully | | |

|Partially | | |

|Not at all | | |

|Lower left limb | | |

|Fully | | |

|Partially | | |

|Not at all | | |

|State hoist / sling size / sliding equipment currently used | |

MENTAL / PHYSICAL FACTORS WHICH MAY INCREASE RISK TO HANDLER

|Risk to Handler |Always (Yes / No) |Sometimes (Yes / |Comments |

| | |No) | |

|Hearing problems | | | |

|Visual impairment | | | |

|Poor communication | | | |

|Unpredictable behaviour | | | |

|Unpredictable movements | | | |

|Uncooperative behaviour | | | |

|Unable to balance when standing | | | |

|Unable to balance when sitting | | | |

|Has muscular spasm / weakness | | | |

|Has stiffness / paralysis | | | |

|Catheters etc. in situ | | | |

|Intravenous infusion in situ | | | |

|Localised pain | | | |

|Violent / aggressive behaviour | | | |

MOVEMENTS REQUIRING HANDLING ASSISTANCE

|Task |No. of Staff |Equipment Required |

|Getting on bed | | |

|Getting off bed | | |

|Transferring from bed to chair | | |

|Transferring from floor to chair | | |

|Transferring from chair to floor | | |

|Transferring from wheelchair to chair | | |

|Transferring from chair to wheelchair | | |

|Sit to stand | | |

|Bathing and showering | | |

|Repositioning on bed | | |

|Repositioning on chair | | |

|Transfer to toilet | | |

|Walking | | |

|Stairs | | |

|Other | | |

|Comments: |

|Completed by: |Date: |

|Position: |Link to RA Ref: |

YOUNG EMPLOYEE INFORMATION CHECKLIST Form YE/C

|Name of Young Person: |

|Task Undertaken: |

|Questions to consider: |Yes / No |Comments |

|Is the person a: Young Person (under 18) | | |

|Child (under school leaving age) | | |

|The task – does it involve: | | |

|Use of dangerous machinery? | | |

|Use of other machinery? | | |

|Lifting and carrying activities? | | |

|Repetitive handling of articles? | | |

|Hot work (welding etc.)? | | |

|Use of fixed electrical equipment? | | |

|Use of portable electrical equipment? | | |

|Use of air powered / pressure equipment? | | |

|Driving of vehicles? | | |

|Use of flammable substances? | | |

|Use of hazardous substances? | | |

|Exposure to toxic substances? | | |

|Exposure to other dangerous substances? | | |

|Work with animals? | | |

|Work in places where articles may fall? | | |

|Maintenance of equipment? | | |

|Work with display screen equipment / visual display unit? | | |

|Pre-determined work rates? | | |

|Work in high-pressure atmospheres? | | |

|Work where structural collapse is possible? | | |

|Environmental factors – does the work involve: | | |

|Work in hot conditions? | | |

|Work in cold conditions? | | |

|Work in the open air? | | |

|Work in wet conditions? | | |

|Work in confined spaces? | | |

|Work in dusty environments? | | |

|Work in contaminated areas? | | |

|Working at height? | | |

|Work near open pits, vats, reservoirs or tanks? | | |

|Work in excavated areas? | | |

|Work in noisy conditions? | | |

|Work with ionising or non-ionising radiation? | | |

|Use of personal protective equipment – does the task require the YP to| | |

|wear PPE: | | |

|Occasionally? | | |

|All the time? | | |

|In combination | | |

|Individual capability - does the task require: | | |

|Unusual capability? | | |

|Require special training (e.g. safety passport, manual handling etc.)?| | |

|Other factors: | | |

|Is there a possibility of hand-arm vibration or full body vibration | | |

|due to use of equipment? | | |

|Comments: |

|Completed by: |Date: |

|Position: |Link to RA Form Ref: |

PUPIL EDUCATIONAL ACTIVITY INFORMATION CHECKLIST Form PEA/C

|Name of Young Person: |

|Task(s) / Educational Activities Undertaken: |

|Questions to consider: |

|Do the task(s) involve: |Yes / No |Comments |

|Use of dangerous machinery? | | |

|Use of other machinery? | | |

|Lifting and carrying activities? | | |

|Repetitive handling of articles? | | |

|Use of fixed electrical equipment? | | |

|Use of portable electrical equipment? | | |

|Use of flammable substances? | | |

|Use of hazardous substances? | | |

|Exposure to toxic substances? | | |

|Exposure to other dangerous substances? | | |

|Work with animals? | | |

|Work in places where articles may fall? | | |

|Work with display screen equipment / visual display unit? | | |

|Environmental factors – does the work involve: | | |

|Work in hot conditions? | | |

|Work in cold conditions? | | |

|Work in the open air? | | |

|Work in wet conditions? | | |

|Work in confined spaces? | | |

|Working at height? | | |

|Work nearby excavation areas? | | |

|Work in noisy conditions? | | |

|Use of personal protective equipment – does the task require the YP to| | |

|wear PPE: | | |

|Occasionally? | | |

|All the time? | | |

|Individual capability - does the task require: | | |

|Unusual capability? | | |

|Require special training (e.g. manual handling etc.)? | | |

|Other factors: | | |

|Is there a possibility of hand-arm vibration or full body vibration | | |

|due to use of equipment? | | |

|Comments: |

|Completed by: |Date: |

|Position: |Link to RA Form Ref: |

COSHH SUBSTANCE INFORMATION SHEET Form COSHH

|This information sheet links to Risk Assessment Ref No: |NAME OF PRODUCT / SUBSTANCE: |

| | |

| |MANUFACTURER’S NAME: |

|USE / EXPOSURE (DETAILS OF THE WAY IT IS USED) : |DATE OF MSDS SHEET: |

| |LOCATION OF MSDS SHEET: |

| | |

| | |

|Is the hazardous substance generated as a result of the process? YES / NO |HAZARD WARNING SYMBOLS ON CONTAINER LABEL: |

|Workplace Exposure Limit (WEL): |(circle) |

| | |

| | |

| | |

|Is health surveillance required? | |

|POTENTIAL HARM OR ILL EFFECTS: (state what harm may occur) |ACTION TO BE TAKEN IN CASE OF EMERGENCY: |

| | |

| |FIRST AID ARRANGEMENTS: |

| | |

| | |

| | |

| |SPILLAGE / RELEASE ACTION: |

| | |

| | |

| | |

| | |

| | |

| | |

| |MANAGEMENT |

| | |

| | |

| |Contact in case of emergency |

|WORK METHOD: (including precautions and controls to be implemented) |

| | |

|Date of Review: |Date of Review: |

| | |

| | |

|Name of Assessor: |Name of Assessor: |

| | |

| | |

|Position: |Position: |

| | |

| | |

Person Centred Risk Assessment Form PCR

|Name: |Assessed Perception Level: Good ( Fair ( Poor ( |

|Reason for Evaluation: |

|Date: |Review Interval (please circle) |

| |Daily |

| |Weekly |

| |Monthly |

| |Annually |

| | |

|Persons Affected: Employees ( Visitors ( Contractors ( Member of the Public ( Others ( (please tick as appropriate) |

|Special Groups Affected: Young Employees ( New and Expectant Mothers ( Persons with Disabilities ( Service Users ( |

|Significant Risks Displayed |Manifestation |Control Measures / Methods Implemented |Justification Reasons |

| | | | |

(this form should be kept in the persons individual file to satisfy data protection requirements)

Person Centred Risk Assessment Form PCR

|Further Control Measures Identified (to reduce risk(s) as far as is reasonably practicable) |

| |

|Date Implemented: |By Whom: |

|Useful Information / Triggers / Areas of Concern to Note |Analysis Team Members: |

| |1, |

| |2, |

| |3, |

| |4, |

|Assessor Signatures: |First Completion Date: |

|1, |2, |Review Dates: |

|3, |4, | |

-----------------------

YES

NO

REVIEW IF THERE HAVE BEEN ANY CHANGES

RECORD RELEVANT INFORMATION

YES

NO

RE-ASSESS THE HAZARDS AND REVISE THE CONTROLS

MONITOR THE EFFECTIVENESS OF THE IMPLEMENTED CONTROLS.

DO THEY WORK?

IMPLEMENT THE REQUIRED / ADDITIONAL CONTROLS

DETERMINE THE CONTROL MEASURES AND THEIR ADEQUACY

ASSESS THE RISK

IDENTIFY THE HAZARDS

SELECT THE ASSESSOR(S)

DEFINE THE ACTIVITY/ PROCESS

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download