OECD



REQUEST FOR EXPRESSION OF INTEREST (EOI)Calls for expression of interest (EOI) – in French "appels à manifestation d’intérêt" (AMI) - serve to invite economic operators to put themselves forward as candidates in advance of a public procurement operation by a contracting authority. The shortlists generated this way may be used and updated many times for future procurement procedures.The purpose of this EOI is to provide the Organisation for Economic Co-operation and Development (OECD or the Organisation) with a list of candidates who will be invited to participate in the upcoming Call for Tenders/Market Consultations. Applicants can be individuals, companies, cabinets or any entity authorised to perform the contract under applicable national law, i.e. by way of inclusion in a trade or professional register or sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.The Call for Tenders/Market Consultations will be published on the eSourcing Portal of the OECD (). Calls for Tenders are open for participation to all the interested and eligible parties who will register to the Portal. Market Consultations are accessible only by invitation. Once they are registered on the eSourcing Portal, the candidates will be informed of any other tender launched on the Portal, and in connection with activities related to the areas of expertise that they have selected.Interested applicants are asked to fill in and submit the standard application form. Submissions may start from the date of publication on the OECD web site.Title of the EOIEOI_014– ITF Summits 2021-2023DirectorateInternational Transport ForumField of ActivityEvents organisationPublication date of the EOI17 October 2018Closing date for reception of EOI26 November 2018, 13:00 (Paris time)Address EOI responses by e-mail to:Ms. Claire MILLARSubject of the e-mail:EOI_014- ITF Summits 2021-2023E-mail address:Claire.MILLAR@itf-DESCRIPTION OF REQUIREMENTSIn 2019, the OECD will launch a procurement process with a view to sourcing a Conference Venue for the International Transport Forum 2021 to 2023 Summits, which historically takes place for 3 days (consecutive weekdays, not public holidays) during May or the beginning of June. According to ITF’s General Rules, the venue of the Summit must be in Germany. Conference Venue and a high level Conference Organiser who wish to put themselves forward as candidates in advance to the launch of the procurement process are asked to acknowledge and fill out the detailed requirements which can be found in the Excel document (EOI_014– ITF Summits 2021-2023) and send it back together with the EOI Candidates Response Form before 26 November 2018, 1pm Paris time.About the International Transport ForumThe International Transport Forum at the OECD is an intergovernmental organisation with 59 member countries. It acts as a think tank for transport policy and organises the Annual Summit of transport ministers. ITF is the only global body that covers all transport modes. The ITF is administratively integrated with the OECD, yet politically autonomous.Further information about the ITF and its activities can be found on the web: itf-The EventThe ITF Summit is the world’s largest gathering of transport ministers and the premier global transport policy event. The first ITF Summit was held in 2008 and, for institutional reasons, it has and will continue to take place in Germany. Over the course of three days, around 1300 decision-makers from more than 70 countries attend the Summit, including more than 40 ministers of transport, to debate policy responses to the sector’s challenges. Participants come from governments, business, international organisations, civil society and academia. Traditionally the Summit has taken place in May each year.The ProgrammeThe Summit offers a rich programme of inspiring keynote addresses, interactive sessions, panel sessions, side events, workshops and presentations. Overall, more than 50 sessions take place over the 3 days. A central feature of the event is the meeting of the ITF Council of Ministers. In addition, there are more than 100 bilateral and closed meetings, 10 technical and cultural tours, an evening reception hosted by the presidency country and a gala dinner.Interpretation to English, French, German and Russian is provided for a number of workingThe Summit provides a multitude of opportunities to network- from receptions, the VIP lunch, a Gala Dinner, the ITF Open Stage café and exhibitor's stand to technical visits and cultural tours.ExhibitionMore than 50 exhibitors from around the world showcase the latest initiatives and technological developments. They represent governments, businesses, international organisations, research institutions, NGOs and business associations. SponsorshipThe Summit is the ideal opportunity for any organisation or company involved in transport or related activities to raise its profile and showcase products, services and initiatives to a high-level global audience. Side Events and Partner EventsAt the Summit, the ITF partner organisations host side events looking at the topics that complement the Summit theme and present recent work, foster debate on key issues or conduct technical or policy discussions. MediaOver 100 accredited journalists from around the world cover the latest on transport policy issues and access key decision-makers. Press conferences, publication launches, signings of agreements and other media events ensure broad Summit coverage in print, online, radio and TV.For more information about the ITF Summit:2018 Summit website - 2017 Summit Highlights - For the detailed requirements, please see the Excel document (EOI_014– ITF Summits 2021-2023).Approved By:ITFDate:16 October 2018Last Updated By:Claire MillarDate/Time:16 October 2018EOI - CANDIDATES RESPONSE FORMNOTICEThe OECD requires all Vendors interested in participating to the Call for Tenders to register to the OECD eSourcing Portal ()Once they are registered on the eSourcing Portal, the users will be informed of any other tender launched on the Portal, and in connection with activities related to the areas of expertise that they have selected.GENERAL INFORMATIONLegal Entity NameEntity ContactAddressCityPostal CodeCountryPhone NumberPhone Number #2E-mail addressEntity Website (if applicable)OECD Sourcing PlatformRegistered on the Sourcing Platform of the OECD (YES / NO)User IDRELEVANT INFORMATION FOR THE EOI[Double click on the document] Please fill out and send to Claire MILLAR the Excel document (EOI_014– ITF Summits 2021-2023), the EOI - CANDIDATES RESPONSE FORM and include any relevant documentation if needed. MINIMUM GENERAL CONDITIONS FOR OECD CONTRACTSPlease acknowledge the Minimum General Conditions for OECD contracts[Double click on the document]Name and title:Date:PREREQUISITES OF ELIGIBILITYIn order to be eligible for participating to the Call for Tenders launched by the OECD, the Tenderer must declare : That it is not bankrupt or being wound up, is not having its affairs administered by the courts, has not entered into an arrangement with creditors, has not suspended business activities, is not the subject of proceedings concerning those matters, and is not in any analogous situation arising from a similar procedure provided for in national legislation or regulations;That it has not been convicted of an offence concerning its professional conduct by a judgment which has the force of res judicata;That it has not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the interests or reputation of the OECD, its members or its donors;That it is not guilty of misrepresentation in supplying the information required as a condition of participation in this call for Tenders or fail to supply this information;That it is not subject to a conflict of interest;That its employees and any person involved in the execution of the work to be performed under the present Call for Tenders are regularly employed according to national laws to which it is subject and that it fully complies with laws and regulations in force in terms of social security and labor law; That it has not granted and will not grant, has not sought and will not seek, has not attempted and will not attempt to obtain, and has not accepted and will not accept any advantage, financial or in kind, to or from any party whatsoever, constituting an illegal practice or involving corruption, either directly or indirectly, as an incentive or reward relating to the award or the execution of the Contract. ................
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