Government of Mauritius e-Procurement System

[Pages:10]Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

BIDDING DOCUMENTS

Bidding Documents: Mastercopy CCTV Phoenix.pdf

Guidelines for Suppliers on e-Procurement System: Guidelines for Suppliers on the use of e-Procurement System_upto Award.pdf

Drawing(s): No files attached.

Site Plan: No files attached.

BID DOCUMENT FEE PAYMENT

Payment Status:

No Payment Found

CANCELLATION REMARKS

Cancellation Remarks:

Supporting Document: No files attached.

COMPARATIVE STATEMENT FOR SUPPLIER

IFB ATTRIBUTES

Procurement Description:

Rental and Test of approximately 60 IPBased CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison.

Nature of procurement:

Normal procurement

Procurement Category:

Works

Procurement sub-category:

Goods - Surveillance and security systems and devices

Procurement Method:

Open

Procurement Request reference: Framework Agreement reference: Source of Funding: Allowed currency(ies): Bid Submission Fees:

MPS/ONB/NCS/QN75/2022-2023

Government of Mauritius Mauritian Rupee No Payment

Validity of Bids:

90 days

Type of Security:

Bid Securing Declaration

Duration of Contract:

The Intended Completion period of the services is 60 Months as from the date of commencement of the Services and may be extendable for a further period of 3 months on a month to month basis upon satisfactory performance of the successful contractor

Technical / Commercial Evaluation Mode:

Technical and Commercial Normal Evaluation

PROJECT BRIEF

Project Brief:

Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison.

REMARKS FOR CANCELLATION AUTHORITY

Remarks for Cancellation Authority:

Supporting Document: No files attached.

SUSPENSION REMARKS

Remarks for Suspension:

Supporting Document: No files attached.

TECHNICAL CRITERIA FOR EVALUATION

Technical Criteria:

Sr. No.

Technical

Bidder

Deviation, if Reference in Page 1 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

Criteria

Response

any

bid response

1

Bidders must

comply with the

requirements

defined in

Section IV

2

Bidders shall

submit online

the

Compliance

Sheet duly

filled to

substantiate

their

compliance

with the

specifications.

3

Bidders must

submit

company

profile, past

experience and

evidence of

similar services

provided and

customers

reference

details

4

Bidders must

submit average

annual

monetary value

of services

provided over

the last 3 years

5

Bidders must

submit

experience in

services of a

similar nature

and size, and

details of

services

presently

provided or

contractually

committed; and

clients who

may be

contacted for

further

information on

those

contracts;

Page 2 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

6

Bidders must

submit

qualifications

and experience

of key site

management

personnel

proposed for

the Contract

ELIGIBILITY & CONFLICT OF INTEREST CRITERIA FOR EVALUATION

Eligibility & Conflict of Interest Criteria for evaluation:

Sr. No.

Mandatory Criteria

Bidder Response

Comments from Supporting

Bidder

document

1

Bidders must

have the legal

capacity to

enter into a

contract to

execute the

services

2

Bidders must

not be

insolvent, in

receivership,

bankrupt,

subject to legal

proceedings for

any of these

circumstances

or in the

process of

being wound

up

3

Bidders must

not have had

their business

activities

suspended

4

Bidders must

not have a

conflict of

interest in

relation to this

procurement

requirement

5

Bidders must

have a have a

valid trading

License

6

Bidders must

have Business

Registration

Card

QUALIFICATION AND EXPERIENCE CRITERIA FOR EVALUATION

Qualification and Experience criteria for evaluation:

Sr. No.

Q & E criteria

Bidder response

Comments from Supporting

Bidder

document

Page 3 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

1

Bidders must

have the

average annual

financial

amount of

services

provided over

the last three

years should

represent at

least twice this

contract value

2

Bidders has

not had any

contract

terminated

during the last

three years

3

Bidders shall

submit a list of

at least five

clients with

contact details

where similar

services have

been

successfully

executed

QUALIFICATION INFORMATION - 1.1 BIDDER DETAILS (VER. 1.0)

Insert N/A if response is NOT APPLICABLE or N/AV if response is NOT AVAILABLE:

In case of Joint Venture, please provide information for all the members of the Joint Venture party.:

1.1 Bidder Details:

Bidders Legal Name

Status

Constitution or Legal Status of Bidder

Place of Registration

Principal place of business

Power of Attorney or

other acceptable document of signatory of

Bid If required

QUALIFICATION INFORMATION - 1.3 SERVICES PERFORMED AS PRIME SERVICE PROVIDER (VER. 1.0)

In case of Joint Venture, please provide information for all the members of the Joint Venture party.:

QUALIFICATION INFORMATION - 1.3 Services performed as Prime Service Provider: No files attached.

QUALIFICATION INFORMATION - 1.4 MAJOR ITEMS OF SERVICE PROVIDER'S EQUIPMENT (VER. 1.0)

Major items of Service Provider's Equipment proposed for carrying out the Services. List all information requested below. Refer also to ITB Sub-Clause 5.5(c). Insert N/A if response is NOT APPLICABLE or N/AV if response is NOT AVAILABLE:

In case of Joint Venture, please provide information for all the members of the Joint Venture party.:

1.4 Major items of Service Provider's Equipment:

Bidders Item of Descripti Make Age (In Condition Number Ownership If Leased

Page 4 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

Legal Equipment on Name

Years)

Available

Status

/ To be purchased , please

provide details

QUALIFICATION INFORMATION - 1.5 KEY PERSONNEL (VER. 1.0)

Qualifications and experience of key personnel proposed for administration and execution of the Contract. Attach biographical data. Refer also to ITB Sub-Clause 6.5(d) and GCC Clause 4.1. Insert N/A if response is NOT APPLICABLE or N/AV if response is NOT AVAILABLE:

In case of Joint Venture, please provide information for all the members of the Joint Venture party.:

1.5 Key Personnel:

Bidders Legal Name

Position

Name

Years of experience (general)

Years of experience in

proposed position

Upload biographical

data

QUALIFICATION INFORMATION - 1.6 PROPOSED SUBCONTRACT & FIRMS INVOLVED (VER. 1.0)

Proposed subcontracts and firms involved. Refer to GCC Clause 4.1. Insert N/A if response is NOT APPLICABLE or N/AV if response is NOT AVAILABLE:

In case of Joint Venture, please provide information for all the members of the Joint Venture party.:

1.6 Proposed Subcontract & Firms Involved:

Bidders Legal Sections of the

Name

Services

Value of Subcontract

Subcontractor Experience in

Name and Address

providing

similar Services

QUALIFICATION INFORMATION - 1.10: INFORMATION REGARDING ANY LITIGATION (VER. 1.0)

Insert N/A if response is NOT APPLICABLE or N/AV if response is NOT AVAILABLE:

Details of Litigation:

Bidders Legal

Other

Name

Party(ies)

Cause of dispute

Amount Involved

Year of Litigation

Details of litigation

award

QUALIFICATION INFORMATION ? 2. JOINT VENTURE DETAILS - NON CONSULTANCY (VER. 1.0)

Attach the scanned copy of the original Agreement among all partners of the Joint Venture (and which is legally binding on all partners), which shows that: (a) all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms; (b) one of the partners will be nominated as being in charge, authorized to incur liabilities, and receive instructions for and on behalf of any and all partners of the joint venture; and (c) the execution of the entire Contract, including payment, shall be done exclusively with the partner in charge.:

Upload multiple files if required.:

Joint Venture: Power of Attorney or Other Acceptable Document: No files attached. Joint Venture Agreement: No files attached.

QUALIFICATION INFORMATION ? 3. ADDITIONAL REQUIREMENTS - OAB NON CONSULTANCY (VER. 1.0)

Bidders should provide scanned copies of any additional information required in the Bid Data Sheet:

Upload multiple files if required.:

Page 5 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

Additional Requirement: No files attached. Daywork Schedule (Ver. 1.0)

Sl. No.

Service Requirement

Amount excluding VAT in MUR

1

Monthly Rental of CCTV

0.00

System at Phoenix Prison

inclusive of Civil Works and

Removal of Existing System

Sl. No.

Service

Unit of

Requirement Measure

Quantity

Rate

Amount for each item in MUR_excludin g VAT

1.1

Fixed IP

Unit

29

Bullet

Cameras

1.2

Fixed IP

Unit

20

Dome Cameras

1.3

PTZ IP

Unit

11

Cameras

2.0

RECORDING Lot

1

EQUIPMENT

3.0

CONTROL ROOM Lot

1

4.0

NETWORK

Lot

1

EQUIPMENT

Detailed Activity Schedule for Non Consultancy (Lotwise Bidding) (Ver. 1.0)

Price Details

Total Offer Amount in MUR

0

(Excluding VAT):

Sr. No. 1.0

Description

Rental of CCTV System at Phoenix Prison for the period of 60 months

Total Offer Amount in MUR (Excluding VAT)

0.00

Page 6 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

Sr. No.

Item Code / Item Reference Number

Descriptio Unit n

Quantity

Offer Rate Offer

in

Amount in

MUR_Exclud MUR_Exclud

ing VAT ing VAT

1.1

NIl

Monthly Month

12

Rental of

CCTV

System at

Phoenix

Prison

Year 1

1.2

Nil

Monthly Month

12

Rental of

CCTV

System at

Phoenix

Prison

Year 2

1.3

Nil

Monthly Month

12

Rental of

CCTV

System at

Phoenix

Prison

Year 3

1.4

Nil

Monthly Month

12

Rental of

CCTV

System at

Phoenix

Prison

Year 4

1.5

Nil

Monthly Month

12

Rental of

CCTV

System at

Phoenix

Prison

Year 5

SUMMARY OF ACTIVITY OF SCHEDULE (VER. 1.0)

Summary of Activity of Schedule for Works:

Sr. No

1

Descriptio

n

Rental and Test of approximat ely 60 IP Based CCTV Cameras complete with Monitoring System inclusive of Installation and Civil Works at Phoenix Prison for the period of 60 months

Subtotal (in MUR)

Contingenc Provisiona

ies (in l sum (in

MUR)

MUR)

0

0

Total A (in MUR)

VAT (in MUR)

Grand Total (in

MUR)

Page 7 of 10

Government of Mauritius e-Procurement System

Government of Mauritius e-Procurement System Invitation for Bid Name: Rental and Test of approximately 60 IP-Based CCTV Cameras c/w Monitoring System inclusive of Installation & Civil Works at Phoenix Prison. Invitation for Bid NO.: PRISON/IFB/2023/893

Total Bid Price (excluding VAT): Grand Total:

ANY OTHER DOCUMENTS (VER. 1.0)

Other documents: No files attached.

BID SUBMISSION FORM - OAB NON CONSULTANCY (VER. 1.0)

Please click on `Decrypt' to fill the Bid Submission Form, and to ascertain that the amount and currencies that have been carried forward are the same as per your price breakdown as worked out in the Price Schedules or Bill of Quantities:

To: We, the undersigned, declare that::

(a) We have examined and have no reservations to the Bidding Documents, including Addenda issued in accordance with Instructions to Bidders (ITB) Clause 12;:

(b) We offer to execute the following contract in accordance with the conditions of Contract, Scope of Service and Performance Specifications, and Activity Schedule accompanying this Bid::

(c) The total price of our Bid excluding discounts offered in item (d) below::

(i) Price brought forward from Detailed Activity Schedule:

Base Bid Price:

Total Price from Detailed Activity Schedule

Item Reference (applicable in case of lot wise bidding)

0

( Zero Mauritian Rupee Only )

(ii) Price brought forward from Detailed Activity Schedule - Alternate Bid, if applicable and if provided by supplier:

Alternate Bid Price:

Total Price from Alternate Detailed Activity Schedule

(d) The discounts offered and the methodology for their application are::

(i) Discount on Base Bid::

Discount

Methodology of Application

(ii) Discount on Alternate to Base Bid: Discount

Methodology of Application

(e) Our bid shall be valid for the following period from the date fixed for the bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before the expiry of that period:

(f) If our bid is accepted, we commit to obtain a Performance Security in accordance with the Bidding Document;:

(g) We certify/confirm that we comply with eligibility requirements as per ITB Clause 5.:

(h) We, including any subcontractors or suppliers for any part of the contract, do not have any conflict of interest in accordance with ITB 5.1;:

(i) We are not participating, as a Bidder in more than one bid in this bidding process.:

Page 8 of 10

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