1800 Stone Ridge Street Your Street Address
301 S. Happy Valley Rd. Your Street Address
Nampa, Idaho 83687 City, State Zip
June 28, 2000 Month Date, Year
Customer Service or Name of person Name of Recipient
Johnson Family Center Company Name
344 Western Lane Recipient Street Address
New York, NY 10027 City, State Zip
Dear Ms. Johnson: Salutation (USE A COLON)
(To Whom It May Concern: if name unkown)
When using this format, you do not want to indent; margins on all sides should be one-inch. Start the first paragraph by introducing yourself in a friendly way and then state the purpose of your letter. Know your audience because it’s very important that you keep their attention. Remember, you are not writing to yourself. Think in terms of the recipient and use professional language. Use a couple of sentences to explain the purpose, but save the detail for the body paragraph.
Start the body paragraph by justifying the importance of the main point. Continue justification with background information and supporting details. Body paragraphs are where you offer solutions, advices, suggestions, or proposals. Keep your tone respectful and professional at all times.
In the closing paragraph, you should restate the purpose of the letter and, in some cases, request some type of action. Tell them “thank you” for listening to your concerns. Remind the reader where they can contact you and make sure to close the letter in a friendly manner.
Sincerely, (Closing)
Leave 4 Spaces and Sign Your Name
Matt Smith (Print Your Full Name)
Student, Columbia High School (Your Title or Company Name)
** Try to use the entire page. You may want to use 1.5 spacing, but do not double space.
301 S. Happy Valley Rd. Your Street Address
Nampa, Idaho 83687 City, State Zip
June 28, 2000 Month Date, Year
Customer Service or Name of person Name of Recipient
Johnson Family Center Company Name
344 Western Lane Recipient Street Address
New York, NY 10027 City, State Zip
Dear Ms. Johnson: Salutation (USE A COLON)
(To Whom It May Concern: if name unkown)
When using this format, you do not want to indent; margins on all sides should be one-inch. Start the first paragraph by introducing yourself in a friendly way and then state the purpose of your letter. Know your audience because it’s very important that you keep their attention. Remember, you are not writing to yourself. Think in terms of the recipient and use professional language. Use a couple of sentences to explain the purpose, but save the detail for the body paragraph.
Start the body paragraph by justifying the importance of the main point. Continue justification with background information and supporting details. Body paragraphs are where you offer solutions, advices, suggestions, or proposals. Keep your tone respectful and professional at all times.
In the closing paragraph, you should restate the purpose of the letter and, in some cases, request some type of action. Tell them “thank you” for listening to your concerns. Remind the reader where they can contact you and make sure to close the letter in a friendly manner.
Sincerely, (Closing)
Leave 4 Spaces and Sign Your Name
Matt Smith ( Print Your Full Name)
Student, Columbia High School (Your Title or Company Name)
** Try to use the entire page. You may want to use 1.5 spacing, but do not double space.
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