Washington



H08- 065 – Procedure

September 3, 2008

|TO: |Area Agency on Aging (AAA) Directors |

| |Home and Community Services (HCS) Division Regional Administrators |

|FROM: |Bill Moss, Director, Home and Community Services Division |

|SUBJECT: |Electronic Fingerprinting Procedures for Individual Providers (IP) and Home Care Agency (HCA) Providers |

|Purpose: |To describe the process for completing background checks using electronic fingerprinting for IPs of AAAs, |

| |HCAs, and the Home Care Quality Authority, and to provide a list of locations, addresses, and times of |

| |operation for these electronic fingerprinting sites. |

|Background: |This MB updates MB H08-043 which was informational in nature, published on June 26, 2008. |

| |RCW 43.20A.710 and RCW 43.43.837 require the department to complete fingerprint-based background checks on |

| |IPs and HCA providers that have lived in the state less than 3 consecutive years. This is a condition of |

| |qualification in order to be contracted and paid by the department. |

| |Statute continues to allow for provisional hire pending the outcome of background checks. |

| |The Children’s Administration (CA) and ADSA have partnered to develop a contract with Integrated Biometric |

| |Technology (IBT) to complete fingerprinting for ADSA and CA in order to increase the timeliness and |

| |efficiency of the process and to significantly reduce the rejection rate. |

| |The department will continue to pay for the fingerprint-based background checks as they do now through a |

| |monthly charge back from BCCU to ADSA. |

|What’s new, changed, or |Locating an Electronic Fingerprinting Site & Scheduling an Appointment: |

|Clarified |IBT has established its initial twenty-two fingerprinting locations. (See attached.) IBT is seeking an |

| |additional King County location. HCS is keeping a list of requested additional locations and IBT plans to add|

| |additional locations based on increases in volume. |

| |In addition to viewing the attachment below, you can find these locations and schedule appointments for |

| |fingerprinting through the IBT Call Center or on the website: |

| |The Call Center is open from 8:00-5:00, and the toll-free number is 1-888-771-5097. Call Centers will provide|

| |interpreters in Spanish and Russian. |

| |The website can be accessed seven days a week, twenty-four hours a day at: . |

| |Information is available online in 23 languages. |

|ACTION: |Applicants may schedule their own appointment for fingerprinting or AAA/HCS/HCQA staff may schedule the |

| |appointment for the applicant. |

| |Appointments can only be scheduled after you receive the OCA # from BCCU (see instructions below). |

| |Follow the attached instructions when completing a fingerprint-based background check. There is a process |

| |for those: |

| |With web-based background check access; and |

| |Without web-based background check access. |

| |Note: The web-based application is not available to home care agencies and HCQA Referral Registries that are|

| |independent of an AAA. |

|Related |RCW 43.20A.710 |

|REFERENCES: |RCW 43.43.837 |

|ATTACHMENT(S): |Fingerprinting process for AAA/HCS and for HCQA registries with web-based background check access: |

| |[pic] |

| |Fingerprinting process for Home Care Agency and HCQA registries without the web-based background check |

| |access: |

| |[pic] |

| |Fingerprinting Locations/Sites: |

| |[pic] |

| |Fingerprint Appointment Form |

| |[pic] |

|CONTACT(S): |Sue McDonough, Program Manager |

| |(360) 725-2533 |

| |mcdonsc@dshs. |

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