Knowledge Management: Role and Importance of Institutional ...



Knowledge Management: Role and Importance of Institutional RepositoryRavi Kumar.MeruguLibrarian, Sree Chaitanya Inst of Tech,Karimnagar, Telangana.mail id : merugu.ravikumar2010@Abstract:Institutional Repositories, Digital libraries and Open journal publishing are probable for Open access Initiative. Electronic information gathering, preserving and sharing is possible through institutional repository system only. This article converses about publishing models, about the knowledge and serves as the indicator of an institutional excellence. It helps in escalating the status and character of an organization. This paper also presents us information about the institutional repository, its definition, objectives, qualities, necessity requirements and functions etc.Keyword: Knowledge Management, Institutional Repositories, Digital Documents, Open Access.Introduction:Transform in the act of natural world. The whole thing on the earth is being restructured and are leaving changed radically. Several modifications are also experiencing in academic publishing. Past the printed material was used but with the advancement in the modern technology the digital documents have occupied and dominated on printed material. Through the varying circumstances, open access initiative has replaced the closed access initiative. With this growing exercise of Information and Communication Technology and its following advances the institutional repositories are being opened which present us electronic documents of research output produced by research staff, faculty and students for the assist to end patrons. On this a researcher can deposit and also access others research staff and students for the help of end users. On this an investigator be capable of deposit and also access others published research documents. It’s immense help to the probable research workers and academicians. There is a number of open source software’s like greenstone, D-space, and E-print etc., which build it to access any text of institutional repositories. The institutional repositories grasp different kinds of publication such as theses, dissertations, research reports, journal articles etc. The main perception of knowledge management is of huge help in the advancement of Institutional Repository because knowledge management is a set of procedure aimed at generating, gathering, preserving, applying and reclaiming the knowledge. Therefore, Institutional Repositories also the knowledge is handled by generating, gathering, preserving, applying and reclaiming the knowledge and accessible to the patrons of information. Advanced educational institutions expend plenty of money on the maintenance of the library stock but next also for a while it not have in providing suitable services to its patrons. But Institutional Repository is reasonably cheaper and offers the improved services to library user.DefinitionSeveral professionals in the discipline have defined Information Repository.According to Crow (2002) “an institutional repository is an electronic documentation of the scholar product made by the research staff, faculty and students of an organization and available to end patrons both inside and outside of the organization with few obstructions if any to access”.Walker and Barton (2003) state that “An electronic repository is considered to preserve, host manage and facilitate sharing of the intellectual productivity of institutional faculty”.The Institutional Repository requires the following featuresThe IR should have OAI facilities so that the user can get required information as and when required. IR should have easy submission and registration of document by researcher and faculty members.It should provide easy browsing, searching facility, import&export and it should be accessibility on internet.It should be sustainable and trustworthy and should preserve the data for long range service.IR facilities should be started by the library but the basic motivate of it to grow in content through the self archiving by the creator of article.IR should provide worldwide facilities to the users.ObjectivesThe collection and preservation document should be OAI for the researcher, faculty and staff.To facilitate improved access of all the literate research publication.It helps the teachers and learners to use the digital content and also applies the 4th law of the library science given by S.R Ranganathan.It provides interface between user and digital content.It cross-repository service is also being used for OAI services.To help in storing, archiving and sharing resources.Crow Identifies the following elements has been for the Institutional RepositoriesInstitutionally: It refers to the intellectual assets of the institution. The institution means an organization or place where intellectual assets are generated. These intellectual assets are generated by its staff, faculty members and students.Scholarly: It refers to the content of the repository such as reprint, pear reviewed articles, monograph, enduring teaching material, conference papers, electronic thesis and dissertation and gray literature etc.Cumulative and Perpetual: It refers to the collection of the contents and long time preservation for the perpetual access scholarly contents.Open and Interoperability: It refers to the open access of the contents and cross searching facility of the repository which provides interoperability of the content.Process for Establishing an Institutional Repository: Table 1: Process for Establishing an Institutional Repository1. Feasibility study 2. Design and development of a flow diagram3. Selection of hardware and software4. Installation of hardware and software5. Testing of hardware and software6. Content management 7. Creation of digital collection8. Archiving and preservation (By self archiving or by staff) 9. Sharing or dissemination10. AdministrationFeasibility study: The feasibility study is basically test of the proposed system in the light of its workability, meeting user’s requirements, effective use of resources and of course the cost effectiveness. There are 3 aspects in the feasibility study portion of the preliminary investigation or technical feasibility, economic feasibility and operational feasibility.Design and development of a work flow diagram: In this we will design and analysis a system through which the whole operation of the IR will work.Selection of hardware and software: The hardware and software or IR will be decided which suit it better and can provide proper information as and when required by the potential users.Installation of hardware and software: In this earlier stage of the process we will select the appropriate hardware and software after now we will install the most appropriate software and hardware to provide better services. Testing of Hardware and Software: the process of testing before implementing new system into operation a test run of the system is done for removing the bugs if any.Content Management: in the content management, we have to see that the content of the system should be user friendly, search information easily attractive and should be simple and accurate.Creation of Digital collection: the collection should be such to employ on their problem solution. It should be helpful for faculty member, research scholar experts, share views etc.Archiving and Preservation: this process includes some important task related to archiving of the documents. After approval this process comes, here date of submission of document is provided and unique identity to the document is provided.Dissemination: it consists of various things like searching, browsing, OAI registration and right management. OAI is involved tracking users and collection customization registration etc.The advantages of Institutional Repository may be recognized as:Institutional Repository the research works and create it quick accessible.Institutional Repository converse the research discoveries with the patron of informationInstitutional Repository assists stacking and preservation of knowledge management for future utilizationInstitutional Repository provides numerous various services to the individual, department and research scholars.Institutional Repository gives possible study of the digital publication knowledge and management.Institutional Repository increases research efficiency globally.Institutional Repository support in distribution of personal work among the group of people and society.As Institutional Repository is open access, it is more suitable for everybody to online.ConclusionAt present Institutional Repository is modernize in the field of education and development but with the changing environment it is helping the community. It offers appropriate and quick service with the assist of Open Access Initiative. Institutional Repository stores the online information for distribution and it is available for online users. Institutional Repository enhances the library status, by captivating libraries towards electronic publication and raises its status among patron and builds it stronger and more usable than ever.ReferencesRadebe, T. (2001). Challenges facing librarians and information workers in the Knowledge age. Paper presented at LIASA Conference on African Renaissance through libraries, Johannesburg, South Africa, September 24-28.Shanhong, Tang (2000). Knowledge Management in Libraries in the 21st Century. In the 66th IFLA Council and General Conference, held at Jerusalem, Israel 13-18 Aug 2000.Arora, Kanu (2008). University Library System: Centralization and Decentralization. Regal Publication, New Delhi.Haycock, Ken (2006). Dual use libraries: Guidelines for success. Library Trends 54 (4). Pp.488-500.Garrison, R. and Adnerson, Terry (2003). E-learning in the 21st Century: A framework for research and Practice. Routlege Falmer; LondonWilding, Tom (2002). External partnerships and academic libraries. Library Management. 23(4) pp.199-202.Liebowitz, Jay. (2000). Building Organizational Intelligence: A Knowledge Management, Primer. Boca Raton, FL: CRC Press. p.1. Dalton, Pete, Elkin, Judith and Hannaford, Anne (2206). Joint use libraries as successful strategic alliances. Library Trends. 54 (4) pp.535-48. ................
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