PART 1 .us
Master Information Technology (IT) Services Invitation to Qualify (ITQ)
Help Desk & LAN Support Key Performance Indicators
|Performance Metric |Contractor Goal |Performance Target |Definition |Calculation |Frequency of Review |
|Average Speed of Answer |30 Seconds or less |85% or higher |Measures average length of time from 1st ring until phone |Total number of phone calls answered within 30 |Monthly |
|(ASA) | | |call is answered by a live help desk agent during |seconds / Total phone calls placed | |
| | | |operational hours | | |
|(Premium) | | | |A call answered and placed on hold without listening| |
| | | | |to the caller’s issue and initiating trouble | |
| | | | |shooting steps shall not count as a call answered | |
| | | | |within 30 seconds | |
|Calls that receive a |0 |10% |Measures the average number of calls placed that receive a |Total number of phone calls placed that receive a |Monthly |
|busy signal | | |busy signal |busy signal / Total number of phone calls placed | |
|Average Talk Time |10 Min or less |80% or higher |Measures average time spent on the phone resolving issues |Total number of minutes caller is on the phone / |Monthly |
|(ATT) | | | |Total number of phone calls between a live help desk| |
| | | | |agent and caller | |
|Response to other |1 hour or less |80% or higher |Measures average length of time from receipt of email, |Total number of minutes from receipt until response | Monthly |
|methods of contact | | |voicemail, or other method of contact (excluding phone |to other contact methods / Total number of contacts | |
| | | |call) to the time a responding email is sent or return call|(excluding phone call) | |
| | | |is placed | | |
|First Call Resolution |N/A |75% or higher |Measures percentage of calls resolved in one call |Total number of phone calls resolved in one phone |Monthly |
| | | | |call / Total phone calls between a live help desk | |
| | | | |agent and caller | |
| | | | | | |
| | | | |“One call” includes: | |
| | | | | | |
| | | | |1) The 1st call from an individual that is answered | |
| | | | |by a live help desk agent and, | |
| | | | |2) 1st call returned by a live help desk agent | |
| | | | |responding to voicemail that is answered by the | |
| | | | |original caller | |
| | | | | | |
| | | | |Excludes calls that cannot be resolved by the help | |
| | | | |desk agent and must be, by procedures, escalated to | |
| | | | |another group for resolution | |
|Abandon Rate |N/A |3% or lower of all calls|Measures percentage of unanswered phone calls (hang ups |Total number of abandoned calls after 60 seconds / |Monthly |
| | |> 60 seconds |before call is answered by a live help desk agent) |Total number of calls placed | |
|Help Desk availability |Scheduled |99.9% or higher |Help desk must be available as per predefined days and |Total time Help Desk unavailable during operating |Monthly |
| |days/times | |time. |hours / Total operating hours commitment | |
|On Hold Wait Time |1 Minute or Less |95% or higher |Measures average on hold wait time of users from the time a|Total number of minutes on hold/Total number of |Monthly |
| | | |caller is placed on hold by a live agent until the time a |calls placed on hold | |
| | | |live agent is back on the phone with the caller. | | |
|After Hours Message |100% Availability |Never more than a full |After hours message center must always be available for |24 Hour clock starts from time of reported outage. |Daily check from start |
|Center | |day of outage. |playing recorded messages of: | |of reported outage |
| | | | | | |
|If not 7x24x365 | | |operating hours | | |
| | | |emergency numbers and/or information on help desk hours of | | |
| | | |operation to accept and begin work on the issue and | | |
| | | |specifying the information needed from caller | | |
|Customer Survey |Score of 4 or |90% |The average customer satisfaction level based on results of|Sum total of all questions answered with a score of |Monthly |
|Satisfaction Level |greater | |distributed customer satisfaction survey |1 or higher / Total number of questions answered | |
| | | | |with a score of 1 or higher | |
| | | | | | |
| | | | |A score of 0 indicates that the question was not | |
| | | | |applicable and should not be counted in the totals | |
| | | | | | |
| | | | |Score range of 1-5 with 5 being highest | |
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