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2015

WEST VIRGINIA LSC

SHORT COURSE INVITATIONAL

SWIMMING CHAMPIONSHIPS

HOSTED BY

HYCAT SWIMMING

[Charleston; Huntington & Logan]

THURSDAY, MARCH 12, 2015

FRIDAY, MARCH 13, 2015

SATURDAY, MARCH 14, 2015

SUNDAY, MARCH 15, 2015

HENDERSON CENTER NATATORIUM

MARSHALL UNIVERSITY

HUNTINGTON, WV

SANCTIONED BY WEST VIRGINIA SWIMMING LSC = WV2015-013

WEST VIRGINIA SWIMMING, INC

(WV LSC)

2015 WV LSC SHORT COURSE SWIMMING CHAMPIONSHIPS

WELCOME to the 2015 WV LSC Short Course Swimming Championships!!! The WV LSC would like to say “thank you” to Marshall University and Bill Tramel, Head Coach Marshall Women’s Coach for permitting us to use their beautiful facility for our swim meet this weekend. The swim meet is sanctioned by the West Virginia LSC. A “special” THANK YOU is extended to all of the WV LSC teams and their parents, especially the HYCAT Swimming Program (meet host), for their work this weekend in order to provide this meet for the swimmers.

Meet information is listed below.

MEET: 2015 WV LSC STATE SHORT COURSE AGE GROUP & SENIOR CHAMPIONSHIPS

SANCTION: Held under the sanction of USA Swimming/WV LSC Swimming: WV2015-13

SPONSOR: West Virginia Swimming LSC

HOST: Huntington Y Charleston Aquatic Team (HYCAT)

PLACE: Marshall University Natatorium

18th Street & 3rd Avenue

Huntington, WV 25701

MEET Ian Walsh, HYCAT @ Huntington Head Coach

DIRECTORS: (570) 236-2082 {cell phone}

e-mail: {walshi@marshall.edu}

Greg Olson, WV LSC General Chairman

(304) 357-4825 {office}

415-3465 {cell phone}

e-mail {golson@}

web page {}

MEET Dallas McNab

REFEREE: (304) N/A

e-mail: {dallas.mcnab@}

ENTRY Clarissa Sutton

CHAIR: (304) 787-4644 {home}

e-mail: {Clarissa.sutton@}

DATES: Thursday, Friday, Saturday & Sunday

March 12, 13, 14 & 15, 2015

PAGE 02

FACILITIES: 25 yard, 8 lane pool; Competitor lane dividers; on deck seating for

250+ swimmers, coaches & officials; spectator seating for approximate-

ly 500 people; electronic timing system by Colorado Time Systems with

a fully automated 8-lane scoreboard; HY*TEK computerization of meet

results

Water depths: start end @ 4 feet; 5m from start @ 4.5 feet; 5m from turn end @ 7.5 feet; and turn end @ 8 feet

The competition course has not been certified in accordance with 104.2.2C(4).

AWARDS MEDALS ** 1st-3rd places {ALL individual events}

RIBBONS ** 4th-8th places {ALL individual events}

** 1st-8th places {ALL relay events}

PLAQUES or TROPHIES ** 1st-3rd places {Age Group High Point}

MEET INFO: The 2015 USA Swimming Rules will govern ALL of the swim meet com-petition. ALL entries MUST have 2015 USA registration numbers on the entry forms. Entry age will be the age of the swimmer as of Thurs-day, March 12, 2015! Swimmers 11 & older MAY enter any individual events BUT may only compete in three (3) individual events per day. Swimmers competing in the “08-UN & 09-10 Age Groups” are limited to five (5) individual events per day.

For the 11-older age groups, once the psych sheet has been posted, a swimmer will not be permitted to enter additional events on any day if the swimmer has already entered three (3) or more events for that day. Additionally, if a swimmer has entered less than three (3) events on any given day, the swimmer may enter additional events up to the maximum of three (3) events per day.

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a USA Swimming member coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

NOTICE: No time (NT) entries will only be permitted for the 13-OV age group and events 200 or longer. If a 12-UN swimmer is entered in any event with “NT,” the entry WILL NOT be accepted!!!

NOTICE: ALL entries must be submitted with “proof of time” format via HY*TEK entry process. If a swimmer is entered in any event without “proof of time,” the entry WILL NOT be accepted!!!

NO entrant will be permitted to compete unless the entrant is a member as provided in Article 302. On-deck entries will be permitted but, unless already entered in the meet, the entrant must show proof of membership pursuant to Article 302.

NO electronic device capable of taking pictures or recoding video permitted in any locker/changing room throughout Cam Henderson Center during the meet.

PAGE 03

MEET INFO NO deck changing permitted in any area except designated locker rooms;

(CONT): rest rooms/areas or designated changing areas as provided by the meet host or facility.

Athletes with disabilities are welcome to compete and shall provide advance notification to the Meet Referee of their desired accom-modations.

During prelims only, 11-older events may utilize “fly-over” starts to minimize time between heats.

Heat sheets will be available for $10.00 for the entire meet (prelims

& finals).

Deck passes will be issued to back-up timers & other meet workers to

obtain access to the pool deck area. All other non-swimmers; non-meet

officials and non-meet workers will not be permitted on the deck of

the pool at any time.

ENTRY Entries MUST BE RECEIVED on or before 11:59PM on TUESDAY, MARCH 03RD,

DEADLINE: 2015! Entries that are received after Tuesday, March 03rd {or when the

psych sheet has been posted} will be considered as “late entries” and

will be seeded in the first heats. Entries that are received after

12:01AM on Thursday, March 12th OR during the swim meet will be

considered as “deck entries” and subject to the “deck entry fees” of

$10.00 per individual entry and $20.00 per relay entry. ALL “deck

entries” will be seeded in the first heats.

Send your entries to Clarissa Sutton and copy Greg Olson. E-mail

addresses listed on the first page of the meet info.

ENTRY FEES: There will be a $5.00 entry fee for each individual event and $8.00 for each relay event. Surcharges are: $5.00 per swimmer WV LSC Travel Fund AND $5.00 per swimmer facility fee. Please make your check pay- able to the “West Virginia Swimming” and mail to the address listed below:

Greg Olson, WV LSC General Chairman

2300 MacCorkle Avenue, SE

Charleston, WV 25304

(304) 357-4825 {Swimming Office}

357-4822 {Swimming Pool AFTER 04:00PM-08:00PM on

weekdays and NONE on weekends}

415-3465 {Cell}

golson@ (e-mail address}

{web page}

Once accepted, entry fees WILL NOT be refunded should a swimmer(s)

fail to compete in the swimming meet.

MEET ALL Meet Directors; Meet Referees; Meet Officials, including starters

OFFICIALS: & stroke and turn judges serving in an official capacity must be mem-

bers of USA Swimming or other FINA-member organization.

All appropriately certified USA swimming officials are welcome and

encouraged to participate in the meet. Official briefings will be

held 45 minutes prior to the start of each session in the classroom

near the hospitality area.

PAGE 04

MEET Application has been made for this meet to be a National Certification

OFFICIALS opportunity. Observation can be conducted for all N2 certifications

(CONT): as well as NS stroke and turn. Please contact Dallas McNab, Meet

Referee, or Pat Nunan, the N2 observer, if you are interested. Pat’s

e-mail address is pjndpmrun@

TIMED ALL 08-UN & 9-10 [10-UN] EVENTS WILL BE CONDUCTED AS “TIMED FINALS.”

FINALS: ALL RELAY EVENTS WILL BE CONDUCTED AS “TIMED FINALS” EITHER DURING

THE PRELIM SESSION OR FINAL SESSION

THE 500/1000/1650 FREESTYLE & 400 IM WILL BE CONDUCTED AS A “TIMED

FINAL” EVENT WITH THE TOP 8 SWIMMERS SWIMMING IN THE “FINALS”

PRELIMS/ MOST 11-12/13-14/SENIOR INDIVIDUAL EVENTS WILL BE CONDUCTED AS “PRELIMS/

FINALS: FINALS” WITH EXCEPTIONS AS NOTED BELOW. ALL “preliminary” events will

be conducted as 11-OV. The Top 8 swimmers within each age groups

will qualify for the “finals” and the swimmers will be seeded accord-

ing to their “prelim” times.

** following 11-OV events will be “TIMED FINAL” events: 200 Breast

(Fri); 200 Fly (Sat) & 200 Back (Sun)

POSITIVE ALL events 400 or longer WILL BE conducted as “positive check-in”

CHECK-IN events in which the swimmer, Swim Team Coach or Swim Team Repre-

EVENTS: sentative MUST indicate the swimmer’s intention to swim/compete

in these events. The “check-in” sheets will be available at the

announcer’s table.

AGE GROUPS: 08-UN; 9-10; 11-12; 13-14 & Senior {Individual Events}

08-UN; 10-UN; 11-12; 13-14 & Senior {Relay Events}

PARKING: There is plenty of parking, including a parking garage across from

the natatorium, around the Cam Henderson Center.

TIME There will be NO “time standards” for this meet. NOTE: NT (no time)

STANDARDS: entries are only permitted for the 13-older age groups and only for

events 200 or longer. Also, proof of time must be listed with each

swimmer’s events.

CONCESSION The HYCAT Swimming Program will provide a concession area which will

AREA: be located in an area close to the swimming pool. Signs will be

posted!!! The concession area will be “open” during the entire swim

meet for your convenience.

WARM-UPS: Warm-up procedures are listed at the end of the meet information.

[PRELIMS]

** SESSION #1 [THU, MAR 12TH]

Thursday [afternoon} 06:00PM-06:50PM {ALL AGES}

[11-OV AGE GROUPS = 1650 FREESTYLE TIMED FINAL EVENT]

** SESSION #2 [FRI, MAR 13TH]

Friday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)

08:00AM-08:30AM {12-UN BOYS/GIRLS}

** SESSION #4 [SAT, MAR 14TH]

Saturday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)

08:00AM-08:30AM {12-UN BOYS/GIRLS}

PAGE 05

WARM-UPS: ** SESSION #6 [SUN, MAR 15TH]

[PRELIMS] Sunday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)

(CONT): 08:00AM-08:30AM {12-UN BOYS/GIRLS}

MEET STARTS: ** SESSION #1 [THU, MAR 12TH] 07:00PM {1650 Freestyle only}

[PRELIMS]

** SESSION #2 [FRI, MAR 13TH] 09:00AM {Preliminaries}

** SESSION #4/#6 [SAT-SUN, MAR 14TH-15TH] 08:45AM {Preliminaries}

WARM-UPS: ** SESSION #1 [THU] NONE

[FINALS]

** SESSION #3/#5 [FRI/SAT] 05:00PM-05:50PM {ALL BOYS/GIRLS}

** SESSION #7 [SUN] 04:00PM-04:50PM {ALL BOYS/GIRLS}

MEET STARTS: ** SESSION #3/#5 [FRI/SAT] 06:00PM

[FINALS]

** SESSION #7 [SUN] 05:00PM

COACH/ There will be a Coach and/or Team Rep Meeting on Friday, March 13th

TEAM REP at 08:35AM at a location to be determined by the Meet Director and/

or Meet Referee. The purpose of this meeting is to discuss any changes in the swim meet format as printed in this packet or any changes/alterations in the rules as published by USA Swimming. If a swim team coach and/or team rep does not attend this meeting, they will forfeit their right to voice their opinion or vote upon matters discussed.

FINAL HYCAT @ Charleston, Inc Swimming Program will furnish free of charge RESULTS: one (1) copy of the FINAL MEET RESULTS to each swim team entered in

the meet. The results will be sent to the address listed on the

entry form for the meet. In the case of more than one address, the

results will be sent to the first entries received. Additional

copies may be ordered during the swim meet at the HYCAT Swimming

Office located near the entrance to the UC swimming pool at $10.00

per copy. PLEASE ALLOW AT LEAST 2-3 WEEKS FOR DELIVERY = THANK

YOU!!! Also, the final meet results will be posted on our web page!!!

SCORING: Individual Events: 9 - 7 - 6 - 5 – 4 – 3 – 2 – 1

Relay Events: 18 – 14 – 12 – 10 – 8 – 6 – 4 - 2

COACHES' A complete set of the heat sheets for the 3+ day swim meet will be

PACKETS: furnished to each Swim Coach and/or Team Rep for each team entered

in the swim meet at the timing table. Please identify yourself and your team, and a packet will be issued to you!

POOL The swimming pool is located in the Cam Henderson Center which is

LOCATION: located on 18th Street & 3rd Avenue. There is usually plenty of

parking available immediately in front of the Cam Henderson Center

or in the parking garage located across the street.

CONDUCT: Any destruction of property during the swimming meet will result in

the immediate “DISQUALIFICATION AND REMOVAL” of the swimmer and/or spectator/guest from the meet AND meet area. The swimming clubs will be held responsible for the behavior of their swimmers,

parents, guests and coaches!!!

PAGE 06

CONDUCT Also, a USA registered/certified coach MUST be present and “on deck”

(CONT): of the pool during the “warm-up” periods!!! If you are attending the

meet as an “individual entry” from your team OR your team is not

sending a coach, please report to the Meet Referee for your lane

assignment during the “warm-ups.” THANK YOU FOR YOUR CONTINUED COOPERATION IN THESE MATTERS!!!

LODGING: The following motels/hotels are located within 5-10 minutes of the

Cam Henderson Center {area code for WV is “304”}:

Holiday Inn Huntington 523-8880

Pullman Plaza 525-1001

Ramada Inn Limited 523-4242

Super 8 Huntington 525-1410

Town Plaza Suits 525-4877

WARM-UP The following warm-up procedures have been established by the West

PROCEDURES: West Virginia LSC and will be used during the swimming meet. The

Meet Director and/or Meet Referee may modify the warm-up procedures

in the best interest of the swimmers who have entered this meet. The meet host will notify the swim teams of any changes via a letter and/or telephone call to the swim coach and/or team rep. Meet Mar-shalls and the swimmer's USA registered/certified coach will be responsible for maintaining the “proper” warm-up procedures as out-

lined below.

BEGINNING OF THE WARM-UP PERIOD

** ALL lanes general warm-up ONLY

** circle swimming as indicated in meet program

** NO diving into water {feet first entry ONLY}

** entry from the turn end of the pool {scoreboard end}

** NO equipment permitted

LAST 15 {13-OV}/10 {12-UN} MINUTES OF THE SCHEDULED WARM-UP PERIOD

** ALL lanes general warm-up except as noted below:

** dive starts from the starting end of the pool {bulkhead end}

providing the lane is clear and a certified coach is super-

vising & swimmer must exit the pool from the turn end of the

pool

** pace lane may be used providing a certified coach is super-

vising the swimmers

SCRATCH This meet will follow USA Rules governing “scratches” plus the fol-

PROCEDURES: lowing West Virginia LSC procedures for individual and relay events

as listed below or continued on page #6.

[1] Individual swimmers who do not indicate to the Clerk of Course

directly or by sign-in procedure that they intend to compete in

a timed final heat shall not be penalized. This shall not count

as a swum event.

[2] Individual swimmers who indicate to the Clerk of Course directly

or by sign-in procedure that they intend to compete, but fail to

compete, are “disqualified” from the event. This does count as

a swum event.

PAGE 07

SCRATCH [2] info (cont) .....

PROCEDURES

(CONT): Additionally, the swimmer shall only be permitted to swim his/

her next scheduled individual event “EXHIBITION.” This also

counts as a swum event.

[3] Exceptions / NO penalty if:

[A] the Meet Referee is notified and accepts a case of injury

and/or illness; OR

[B] it is determined by the Meet Referee that circumstances

beyond the control of the swimmer(s) prohibited competing in

an event(s); OR

[C] in the case of a relay, only those swimmers reporting and

ready to swim shall not be penalized

The “30 minute scratch notification” rule will be adhered to for those

events that are being conducted as “prelims” & “finals.” The swimmer

MUST notify the Announcer’s table of their “intent to scratch” after

each event has been announced; and inform the Announcer’s table NO

MORE 30 minutes upon the completion of that session. Failure to

properly “scratch” an event (or events) will result in the swimmer

being disqualified from the remainder of the swim meet, including ALL

future preliminary heats.

MEET INFO 8-UN and 9-10 individual event winners (1st place) will be recognized

(AWARDS): prior to the start of the prelims the next day AND after the conclu-sion of the prelims on Sunday. All other events (1st-3rd places) will be recognized during the final session as determined by the meet host.

SOUTHERN The Southern Zone Selection process has been posted on the WV LSC web

ZONE site. PLEASE check the information posted. Registration for the Zone

SELECTION Team MUST be completed at the WV State Meet no later than Sun, Mar

PROCESS: 15th. Selection based upon the swimmer’s times performed at the WV

State Meet should be completed by the end of March. Questions???

Please contact Greg Olson, WV LSC General Chairman at 304-357-4825 or

e-mail at golson@.

STATE MEET Final work assignments based upon the 2014 & 2015 WV Short Course

WORK athlete participation is listed below. The WV LSC has a $100.00

ASSIGNMENT: penalty per session if the club does not fulfill their assigned work requirement. A club may obtain a substitute to fulfill their work assignment and the club needs to notify the Meet Referee which club will perform their work. ALL teams are expected to provide officials!

Work assignments have been modified as listed below based upon the entries and the fact that the Meet Director (Greg Olson) omitted the

Parkersburg Sharks from the original list. Up-dated work assignments

As listed below:

HYCAT (089) heat sheet preparation & sales; concessions; hospitality;

entries; timing system; awards & announcer

timers for lanes 4,5 (2 people per lane)

TRIC (027) timers for lanes 2,3 (2 people per lane)

FAST (039) timers for lanes 6,7 (2 people per lane)

CM (018)* timers for lanes 1 (2 people per lane)

UNATWV(048) timers for lanes 8 (2 people per lane)

RAYS (007) back-up timers (1 people per lane)

PAGE 08

STATE MEET URGS (016) runners (2 people)

WORK HEAT (021)* Deck Marshall (3 people)

ASSIGNMENTS CCL (006) back-up timers (1 person on spectator side)

(CONT): PKB (033) finish judges (2 people)

NOTE: (*) Teams with asterisk next their name have additional UN swimmers

associated with their team

Non-WV Teams will be used as substitutes if necessary

BSC-OH (011)

TEAM & ATHLETE INFO:

TEAM ENTRY FEE INFO:

WEST VIRGINIA LSC

ANNUAL SPRING MEETING

Date: TBA

[will be announced Sunday, March 15th @ meet]

Clay Tower Building

Room #101

University of Charleston

Charleston, WV

8:30am-09:45am Coaches

10:00am-11:15am Southern Zones

11:30am-12:00pm Athletes

12:15pm-5:00pm House of Delegates

05:00pm-5:15pm Executive Committee

BE INVOLVED IN THE GROWTH & DEVELOPMENT OF SWIMMING WITHIN THE WEST VIRGINIA LSC AND PLAN ON ATTENDING ONE OR MORE OF THESE MEETINGS, ESPECIALLY THE HOUSE OF DELEGATES MEETING

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