Skyward Withdrawal Guide - Midland Independent School District

Skyward Withdrawal Guide

2021-2022

STUDENT DATA SYSTEMS

Skyward Withdrawal Guide

TABLE OF CONTENTS

WITHDRAWAL GUIDELINES

2

To key a withdrawal in Skyward:

3

PRINTING THE WITHDRAWL FORM

6

To Delete a Withdrawal

10

COMPLETENESS OF DOCUMENTATION

12

SIGNATURES OF DOCUMENTATION

12

WRITTEN STATEMENTS PARENTS/QUALIFIED STUDENTS.

13

NO-SHOW STUDENTS

13

SUMMER WITHDRAWAL

15

EARLY GRADUATES

17

STATUS CHANGE (CODE 33 Withdrawal/Re-Entry)

18

STUDENT LEAVER DATA

21

Defining Leavers

21

Audit Concerns

22

Procedure Overview

23

Current Year

23

LEAVER DATA MONITORING

24

Summary of important points to remember

24

Skyward Withdrawal Code Reference sheet

25

SKYWARD REPORT MANAGER

27

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Skyward Withdrawal Guide

WITHDRAWAL GUIDELINES

A student should be withdrawn from the attendance accounting system (Skyward) on the date the campus is informed that the student will no longer be attending their school. The student is NOT in membership on the withdrawal date.

o If a student's status changes, such as their eligibility code or grade level, a withdrawal-reentry (with a withdrawal code of 33) MUST be done to reflect the student's new status. Do NOT drop/inactive student classes when doing this process. Refer to pg. #18 for instructions.

o If their status, such as their eligibility code or grade level, was originally entered incorrectly, a withdraw-reentry IS NOT required but their record would need to be corrected and your campus's master log will need to be updated as needed.

o A student cannot be absent and withdrawn on the same day; the absence must be deleted before the withdrawal date can be keyed.

A student who is temporarily absent due to illness, suspension, etc. may not be withdrawn.

According to local policy, a campus may withdraw a student who never officially withdrew from school ONLY if the student's whereabouts are unknown and if they have missed 10 or more consecutive days of school. However, the campus must provide proof that they have made every effort to find out the student's whereabouts. If your campus decides to withdraw the student, use the current date as the withdrawal date. Do NOT go back and delete any absences UNLESS we have documentation that the student is enrolled in another district.

NOTE: Due to PET Duplicate Enrollments, at times, SDS will change the withdrawal date for a student to avoid a duplicate enrollment. If a change is made by SDS, your campus will be contacted via email and a new withdrawal form will need to be printed and the prior withdrawal form replaced in the student's PRC, unless there is a parent signature on the original. If the parent signed the original, staple the new form to the old one.

If a student withdraws from your campus and enrolls in another MISD campus or a campus outside MISD, your withdrawal date can be the same as the other school's entry date since the student is no longer in membership at your campus. For example, if a student withdraws from your campus on 8/28 and enrolls at another campus on 8/28, your withdrawal date would be 8/28 and the other school's entry date would also be 8/28.

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Skyward Withdrawal Guide

If a student is withdrawing before a grading cycle ends, check their "Grades" tab to see if they have any working cycle grades (grades within the teacher's Gradebook that have not yet been posted with be bold in green) and print this screen before keying a withdrawal for the student (Student > Student Profile > Grades). You can also print the student's last report card for the current school year, if one is available (Student > Student > Profile > Portfolio > Attachments). You can give copies of these documents to the person withdrawing the student, along with copies of the signed withdrawal forms.

To key a withdrawal in Skyward:

IMPORTANT: Before you withdraw a student, print-out grades, if any. See bullet point above.

1. Go to the Student > Student Profile > Entry/With tab.

2. Click on the Withdraw button.

3. Put in the withdrawal date. Remember that if a student withdraws after your campus designated ADA time the withdrawal date will be for the following school day (i.e. if your designated ADA time is 9:30 am and a student comes in to withdraw at 10 am on 4/25, the withdrawal date will need to be 4/26).

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Skyward Withdrawal Guide

4. Select the correct withdrawal code. By clicking on the "*Code" hyperlink, you can view all withdrawal codes. Then fill in the comment area, such as "moving to Dallas". Refer to pg. #25 for a list of withdrawal codes.

Ensure the `Current Year Status' and `Next Year Status' fields are checked to `Inactive'.

5. Click "Save"

Important: Remember that if a student withdraws after your campus designated ADA time the withdrawal date will be for the following school day

If a student has active classes, you will get the "Transaction Update Options" screen after clicking `Save' on the withdrawal record. It is important that you drop/inactive classes for students in this step for students leaving your campus. Otherwise, they will still appear active in the teacher's gradebook.

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Last updated: 07/26/2021

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