THE UNIVERSITY OF WESTERN AUSTRALIA



THE UNIVERSITY OF WESTERN AUSTRALIA

Minutes of the Senate Meeting held in the Senate Room

on Monday, 11 December 2017 commencing at 3.30 pm

PRESENT:

Chancellor (Dr M Chaney) in the Chair, Pro Chancellor (Dr P Flett), Vice-Chancellor (Professor D Freshwater), Dr S Boyd, Professor R da Silva Rosa, Mr S Dawkins, Ms M Dolin, Dr L Hayes, Mr J Inverarity, Adjunct Professor W Kerr, Professor N Laing, Ms M Lee, Mr Q Ly, Professor C MacLeod, Ms S Murphy, Dr J O’Shea, Ms H Silbert, Mr P Watson, Mr C Williams

Mr F Cooper for item 21 onwards

By Invitation:

The Hon Robert French AC

Chief Financial Officer (Mr Jonathan Cowper) for items19 and 20

Secretariat:

University Secretary, Ms D de Souza

OBSERVER

Associate Professor Stella Tarrant on behalf of the Academic Staff Association

WELCOME

The Chancellor welcomed Megan Lee and Peter Watson to their first Senate Meetings as the 2018 Guild President and President of the Postgraduate Students Association respectively.

1. DECLARATIONS OF INTEREST – Ref F4815

The following declarations were made:

• Dr Jamie O’Shea as President of the NTEU

• Dr Sue Boyd as a member of St Catherine’s College Council

• Ms Megan Lee as President of the Guild

2. MINUTES – Ref F73146

RESOLVED – 47

that the minutes of the meeting of the Senate held on 30 Oct 2017 be confirmed

3. APPOINTMENTS AND PROMOTIONS

In accordance with Senate Resolution 274/00 the information on appointments and promotions was noted.

4. Conferring of degrees, DIPLOMAS AND CERTIFICATES

In accordance with Statute 14 clause (2)(2) made under the University of Western Australia Act 1911, members noted that on 30 October 2017 and 27 November 2017, the Vice-Chancellor conferred degrees, graduate diplomas and graduate certificates on a number of students. The conferral lists were available on request.

5. 2018 JULY GRADUATION CEREMONIES

The proposed schedule for graduation ceremonies in July 2018 was circulated with the agenda. The schedule was noted.

6. SENATE STANDING COMMITTEES

Reports of the meetings of the Audit and Risk Committee held on 2 November 2017, the Strategic Resources Committee on 13 November 2017 and the Chancellor’s Committee on 30 November 2017 were before members.

The reports were noted and selected items referred to Senate from these meetings were addressed later in the meeting and are recorded under separate headings.

7. POSTHUMOUS CONFERRAL OF DEGREE

Senate considered a request for the posthumous conferral of the award of Bachelor of Arts, the recommendation from the Dean of Coursework Studies and the Chair of the Academic Board in this regard and

RESOLVED – 48

to approve the conferral of the award of Bachelor of Arts upon the Late Andrew Graham Bell posthumously

8. NAMING PROPOSAL

A proposal was presented to Senate to name the meeting room on the top floor of the Barry Marshall Library as the ‘Jean Kahan Meeting Room’. The Senate

RESOLVED – 49

to approve the naming of the meeting room on the top floor of the Barry Marshall Library the “Jean Kahan Meeting Room”

9. REPORT OF THE ACADEMIC COUNCIL

On advice from the Curriculum Committee and a recommendation from the Academic Council,

Senate

RESOLVED – 50

to approve

i) the establishment of the award of Graduate Certificate in Fieldwork Practice (12270), effective 2018;

ii) the rescission of the Master of Clinical Psychology (Extended) (55570), subject to students currently undertaking a course leading to that award being able to complete their courses and have their awards conferred in accordance with the relevant rules and policies, effective from 2018;

iii) the rescission of the Graduate Diploma in School Leadership (32320) and the Master of School Leadership (32520), subject to students currently undertaking a course leading to that award being able to complete their courses and have their awards conferred in accordance with the relevant rules and policies, effective from 2018; and

iv) the rescission of the following combined degrees:

- Bachelor of Health Science and Bachelor of Laws (21100)

- Bachelor of Arts (Communication Studies) and Bachelor of Laws (21170)

10. AJ HERMAN FELLOWSHIP FUND – RESCISSION OF REGULATIONS - F11045

In July 2016 the board of the Faculty of Medicine, Dentistry and Health Sciences agreed to forward a recommendation to the Scholarships Office to rescind the Regulations governing the AJ Herman Fellowship Fund and replace them with conditions which have been established.

RESOLVED – 51

to approve the rescission of the Regulations governing the AJ Herman Fellowship with immediate effect and replace them with Conditions.

11. CHANGE TO THE UNIVERSITY’S DEBT MANAGEMENT POLICY

At the Strategic Resources Committee meeting of 13 November 2017 the Chief Financial Officer presented a paper on proposed amendments to the University’s Debt Management Policy and advised that there had been an internal review focused on debt portfolio structure and minor changes necessitated by changes flowing from the Renewal re-structure. On recommendation from the Strategic Resources Committee, the Senate

RESOLVED – 52

to approve the amended Debt Management Policy as provided in Attachment A to the agenda.

12. REVIEW OF THE UNIVERSITY’S INVESTMENT POLICY STATEMENT

On recommendation from the Strategic Resources Committee the Senate

RESOLVED – 53

to approve the amended Investment Policy Statement as set out in Attachment A to the agenda.

13. UWA CULTURAL COLLECTIONS – ACQUISITIONS REPORT 2017 AND BUDGET 2018

A report prepared by the University’s Chief Cultural Officer on acquisitions in 2017 and the Annual Report to Senate from the Cruthers Collection of Women’s Art were noted. In response to a query the Vice-Chancellor confirmed that the change in name of the Cruthers Art Foundation to the “Sheila Foundation Limited” would have “non-consequential” impact on the Deed of Gift and the Cruthers Collections of Women’s Art Advisory Committee.

RESOLVED – 54

To approve an allocation of $100,000 in 2018 for the acquisition of art works.

14. APPOINTMENT OF AN EXECUTIVE COMMITTEE – REF 06/04/011/100

Clause 2 of the Standing Orders provides that –

“At its final meeting each year in December, the Senate must appoint an Executive

Committee to deal with urgent and emergent matters prior to the first meeting of the

Senate of the following year”. Upon recommendation from the Chair, Senate approved

RESOLVED – 55

To appoint the following as the Executive Committee:

• The Chancellor

• The Pro Chancellor

• The Acting Vice-Chancellor

• The member elected by the Academic Board

• The Chair of the Strategic Resources Committee

• The Chair of the Audit and Risk Committee

• One student member appointed under section 8(1)(g) of the UWA Act 1911

15. STATUTE NO. 2 – SEAL OF THE UNIVERSITY – UPDATED POWER OF ATTORNEY – REF F18290, F23267

Some legal documents must be sealed by the University or signed under power of attorney.   Changes in personnel and titles have made the current general Power of Attorney for The University of Western Australia out of date and a request was submitted to the Senate to authorise an updated version and to lodge it with Landgate.

RESOLVED - 56

a) To authorise the Vice-Chancellor to affix the Common Seal of the University to the Deed of Revocation of Power of Attorney N030263 granted pursuant to Senate Resolution [13] of 2015.

b) To authorise the Vice-Chancellor to affix the Common Seal of the University to the Power of Attorney made in favour of any two persons being one of each of classes A and B specified in the Power of Attorney and to thereby permit the signing under that Power of Attorney of all documents otherwise required to be sealed.

c) Subject to paragraph (f) below in all cases where commercial documents are required to be executed but there is no legal requirement for execution to be under seal so that it is not appropriate to execute such documents pursuant to the Power of Attorney, then any one of Dawn Sylvia Freshwater, Vice-Chancellor; David Sadler, Deputy Vice-Chancellor (Education); Robyn Owens, Deputy Vice-Chancellor (Research); Kent William Anderson, Deputy Vice-Chancellor (Community and Engagement) and Robert Webster Executive Director, Corporate Services, are authorised to sign on behalf of the University.

d) That where documents are executed pursuant to the Power of Attorney referred to in paragraph (b) the University Secretary be required to enter in a register, details of those documents similar to the details required under Statute No. 2 Section 4 for documents executed under the University seal.

e) That in all cases documents executed on behalf of the University be copied and appropriately filed.

f) That the Vice-Chancellor may direct that certain classes of commercial documents, other than those required to be executed under seal, be only executed by particular officers taken from amongst the class of officers referred to in paragraph (c) and subject to such limitations and conditions as the Vice-Chancellor requires.

16. ST CATHERINE’S COLLEGE – APPROVAL OF NEW DEVELOPMENT PLANS

Members noted that St Catherine’s College received $12.8 million in Federal funding to expand the capacity of the Dandjoo Darbalung Indigenous Access Program.

In accordance with the University Colleges Act 1926, the College submitted to Senate a proposal, detailed design plans and specifications and drawings contained within the Development Application (for a development to be funded from these monies), for approval by Senate.

The proposal and associated plans had been provided to the Strategic Resources Committee for review and recommendation (to be agreed by circular) to the Senate. The Strategic Resources Committee sought a report from the Design Review Panel, which was also included in the Senate agenda pack.

On advice from the Strategic Resources Committee,

RESOLVED - 57

to approve the proposed development to expand the capacity of the Dandjoo Darbalung Indigenous Access Program at St Catherine’s College subject to the college satisfying the Design Review Panel on the matters raised in their report, during the detailed design phase of the project. 

17. SENATE NOMINEE ON THE CRUTHERS COLLECTION OF WOMEN’S ART

On recommendation from the Cruthers Collection of Women’s Art (CCWA) Advisory Board and with the endorsed of the Chancellor’s Committee, Senate

RESOLVED - 58

to approve the reappointment of Dr Sue Boyd as the Senate nominee on the Cruthers Collection of Women’s Art (CCWA) Advisory Board, for a further 3 year term from 3 March 2018.

18. REPORT OF THE VICE-CHANCELLOR - REF F1326

 

The Vice-Chancellor offered the following additional comments in relation to her written report to the Senate:

• Conversations in Canberra are continuing with respect to Higher Education reform.

• A freezing of indexation for 2018 is anticipated. It is also expected there will be no immediate reduction in research funding but discussions are likely to be progressed early in the New Year.

• Parameters for the proposed reform of Higher Education are with the Minister for consideration. It is anticipated that in the Cabinet re-shuffle Minister Birmingham will retain the Education Portfolio.

• The McKinsey report entitled “Jobs Lost, Jobs Gained: Workforce Transitions in a time of Automation” has been released. It provided very useful insights. UWA is already in discussions with Industry partners about potential new sources of demand which will drive job creation and requirements for upskilling the workforce, including the possible impact on courses and opportunities for UWA graduates.

• After initial opposition to an expanded Summer School from Academic Staff, enrolment numbers have been very encouraging and have exceeded 1000 across 80 different units.

• An Education Strategy paper on Research Led Teaching received strong support at the November meeting of the UWA Academic Board

• A partnership agreement has been signed between the Vice-Chancellor and the Guild President

• Professor Elizabeth Rakjoczy from UWA’s Centre for Ophthalmology and Visual Sience is the recipient of the 2017 Florey Medal.

The Vice-Chancellor responded to queries in relation to the software investment by Siemens worth $447 Million in UWA to help students develop the skills needed for the highly digitalised world of the future and to the management of cyber security risks which she explained are part of the purview of the Audit and Risk Committee.

The Vice-Chancellor concluded her report with a three minute video which highlighted UWA’s significant achievements during the course of 2017.

The report was noted.

Confirmed

CHAIR

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