Day/Time Class/Event Room Presenter(s) A C F T W Class ...

Day/Time

Sunday 12/5/21 1:006:00

11:00-3:00 1:00-7:00

Class/Event

Registration

Exhibitor Move-In Toy Donation

Room

Presenter(s)

Kilimanjaro 6A Kilimanjaro 6A

SESSION 1: 2:00-3:00

Inventory: Print Materials, pt. 1

Rm. 7

Shannon Troester Wichita Falls ISD

A C F T W Class description A-Administration; C-Curriculum; F-Finance, T-Technology; W-Warehouse

Everything you need to know about campus transfers, campus inventory, and campus audits - it is the law! Learn how to complete an audit during the school year and how to handle campus requests for supplemental/new orders. This class repeats in Session 7.

The Adoption Process Beginning to End

Rm. 8

Kelley Mosley, SchertzCibolo-Universal City ISD

Learn what, how, when, where, why, best practices, requirements, and an example timeline to keep you on track during proclamation years. This class repeats in Session 7.

TIMA 101 pt. 1

Rm. 9

Greg Wright, Leander ISD and Kathy Harmon, Lake Worth ISD

Learn about your IMCAT organization and why your membership is important, your TIMA team, required training, and purchasing procedures. This class does not repeat.

Warehousing, pt. 1

Rm. 10

Jeff Funderburgh, Birdville ISD

Learn how to set up and organize a warehouse including shelf labels for stored books, roles and responsibilities of team members, processes, best practices, recommended equipment and tools, etc. This class repeats in Session 5.

SESSION 2: 3:10-4:10

Warehousing, pt.2

Rm. 7

Winni Petersons, Fort Bend ISD and Charlene Strickland, PasadenA ISD

The truck is on the way, now what? This session focuses on how to manage deliveries, what to do once the truck is unloaded, how to organize deliveries to campuses, shipment of materials to campuses, creating orders, processing, and tips and tricks for smooth processes. This class repeats in Session 7.

Inventory: Print Materials, pt. 2

Rm. 8

Maira Garcia, McAllen ISD

In this session, you will learn about inventory management (with software/without software), barcoding materials, and what to do with out-of-adoption (OOA) materials. This class repeats in Session 8.

Inventory: Online, pt. 1 Rm. 9

Guest Instructor Kayla Brady, Barbers Hill ISD

Learn about keeping up with licenses, subscriptions, SSO access, rostering and more. This session repeats in Session 4.

Day/Time

SESSION 3: 4:20-5:20

5:30 5:30 - 7:00 7:00 - 7:30 Monday 12/6/21 7:00-5:00 7:00-5:00 7:00 8:30 - 9:00 9:00a - 5:00p

Class/Event

Room

No software, no problem! Rm. 10

The Purchasing Process From A-Z

Rm. 7

Lingo Bingo

Rm. 8

TIMA 101, pt. 2

Rm. 10

Presenter(s)

A C F T W Class description

Processes and forms for districts working without instructional

Randy Mau, Brazosport ISD

materials software. This session is highly recommended for Coordinators who wear multiple hats and need a process for keeping up with inventory and delivery to campuses. (Formerly called Small

Schools: IM Tracking with no program ). This class repeats in Session 5.

Wayne Schaper, Spring Branch ISD

This session will focus on allowable and unallowable purchases, obtaining quotes from vendors (how to, forms, etc.), shipping disbursements, arranging and negotiating delivery of pallets, requesting and negotiating specialized bundle and packages. This class repeats in Session 8.

Cynthia Garcia, Los Fresnos CISD

Lost in a world of abbreviations? Learn what they stand for in a fun little game. This class repeats in Session 5.

Melissa Nichols, Rockwall ISD and Marie Nowak, Round Rock ISD

Accessing EMAT, your allotment, allotment and TEKS certification, summer ship dates, confirming contacts and addresses. This class does not repeat.

Inventory: Online, pt. 2 Rm. 9

Guest Instructor Kayla Brady, Barbers Hill ISD

A further understanding of teacher and student logins, a deeper dive into SSO, and rostering. This class repeats in Session 5.

Mentor/Mentee Intro

Meet and Greet IMCAT Board Meeting

Rm. 7

Kilimanjaro 6A Rm. 7

Susan Lenox, Plano ISD

This time is set aside for mentors and mentees to meet before joining the Meet and Greet in the vendor hall.

Hors d'oeuvres/cash bar IMCAT Board members

Registration Toy Donation Breakfast

Kilimanjaro 6A

Welcome/Opening Session Kilimanjaro 6B

Exhibitor Hall Open

Kilimanjaro 6A

The Cattle Baron's Breakfast Buffet

IMCAT President Matt Tyner will greet attendees; give an overview of conference schedule and app, highlight the menu and facilities, mentor/mentee info, introduce board members, Russell Owen Scholarship winner, recognize sponsors

Day/Time

Class/Event

REGION

MEETINGS 9:20 Regions 1, 2, 20

- 9:50

Regions 3, 4, 5, 6

Regions 16, 17 ,18, 19

9:50 - 10:10

SESSION 4: 10:20 - 11:10

Regions 9, 13, 14, 15 Regions 7, 8, 10, 11, 12 Visit Exhibitors

TEA

Get your questions answered!

Developing and Working with an IM Team

TIMA 101, pt. 3

Room Rm. 7

Presenter(s) Maira Garcia

A C F T W Class description

Board Members will share information you need to know to have a successful conference.

Rm. 8 Rm. 9 Rm. 10 Crown Palm Banyan Kilimanjaro 6A

Randy Mau Susan Lenox

Greg Wright Jeff Funderburgh

Rm. 7

TBD from TEA IM Staff

Rm. 8 Rm. 9 Rm. 10

Misty Fisher, Arlington ISD

Susan Lenox, Plano ISD

Kathy Harmon, Lake Worth ISD and Jill Dorland, Clear Creek ISD

Veteran coordinators will be available to answer your questions in a relaxed atmosphere. This class does not repeat. I have a team? Yes, you do! This session will discuss the importance of each member of your TIMA team and the role of each. This class repeats in Session 7.

Requisitions, new and continuing adoptions, disbursements for instructional materials and technology. This class does not repeat .

Inventory Online, pt. 1

Crown Palm

Guest Instructor Kayla Brady, Barbers Hill ISD

Learn about keeping up with licenses, subscriptions, SSO access, rostering and more. Repeat from Sesson 2.

EMAT: Everything you need to know to place your Banyan orders and more

Tony Black, Whitehouse ISD

11:10 - 11:40 11:45 - 1:45 12:15 - 12:45

Visit Exhibitors President's Lunch Guest Speaker

Kilimanjaro 6A Kilimanjaro 6B

12:50

IMCAT Business Meeting

There is more to EMAT than you realize! Attend this session to learn about required training, gaining access, how to order, in addition to all aspects and features available. (Also recommended: TEA's session Successful Requisitions & Disbursements ) This class repeats in Session 8.

Beyond the Borders Buffet Tom Maynard, SBOE Member District 10

IMCAT Treasurer, Charlene Strickland will present the IMCAT financial report; Discussion of Management RFP, Tony Black, Whitehouse ISD

Day/Time 1:20 1:45 SESSION 5: 2:00-2:50

3:00-3:30 SESSION 6: 3:30-4:20

Class/Event Board Elections Visit Exhibitors

No software, no problem!

TEA TIMA 101, PT. 4

Lingo Bingo

Warehousing, pt. 1

Room Kilimanjaro 6A Rm. 7 Rm. 8 Rm. 9 Rm. 10 Banyan

Presenter(s)

A C F T W Class description IMCAT President, Matt Tyner will review the election process

Randy Mau, Brazosport ISD

TBD Jill Dorland, Clear Creek ISD and Marie Nowak, Round Rock ISD Cynthia Garcia, Los Fresnos CISD

Jeff Funderburgh, Birdville ISD

Processes and forms for districts working without instructional materials software. This session is highly recommended for Coordinators who wear multiple hats and need a process for keeping up with inventory and delivery to campuses. (Formerly called Small Schools: IM Tracking with no program ). Repeat from Session 2.

TBD from TEA IM Staff

Generating EMAT Reports, Accessible Instructional Materials (AIM). This class does not repeat.

Lost in a world of abbreviations? Learn what they stand for in a fun little game. Repeat from Session 3.

Learn how to set up and organize a warehouse including shelf labels for stored books, roles and responsibilities of team members, processes, best practices, recommended equipment and tools, etc. Repeat from Session 1.

Inventory: Online, pt. 2 Crown Palm

Guest Instructor Kayla Brady, Barbers Hill ISD

A further understanding of teacher and student logins, a deeper dive into SSO, and rostering. Repeat from Session 3.

Visit Exhibitos

Kilimanjaro 6A

Pretzels & Kettle Corn, Final drawing

Debrief Micro Districts

Banyan

Tony Black and Kathy Harmon

Please join other Micro enrollment districts (up to 4,999) as we debrief the conference and network with other micro district administrators.

Debrief Small Districts Rm. 8

Linda Gerhart

Debrief Medium Districts Crown Palm Rm. 10

Shannon Troester and Cynthia Garcia

Please join other Small enrollment districts (5,000 - 9,999) as we debrief the conference and network with other small district administrators.

Please join other Medium enrollment districts (10,000-29,999) as we debrief the conference and network with other medium district administrators.

Day/Time

5:00 5:00 - 5:45 5:45 - 6:00 Tuesday 12/7/21 6:30-10:00 6:30 SESSION 7: 8:00-8:50

SESSION 8: 9:00-9:50

Class/Event Debrief Large Districts

Room Rm. 7

Debrief Mega Districts

Exhibitor Hall Closes Mentor/Mentee Meet Up IMCAT Board Meeting Dinner on your Own

Rm. 9 Rm. 7

Presenter(s)

A C F T W Class description

Wayne Schaper and Jill Dorland

Please join other Large enrollment districts (30,000-49,999) as we debrief the conference and network with other large district administrators.

Misty Fisher and Winni Petersons

Please join other Mega enrollment districts (50,000+) as we debrief the conference and network with other Mega district administrators.

Toy Donation Breakfast

Developing and Working with an IM Team

Kilimanjaro 6B

Rm. 7

Susan Lenox, ISD

Plano

Warehousing, pt.2

Rm. 8

The Adoption Process Beginning to End

Rm. 9

Winni Petersons, Fort Bend ISD and Charlene Strickland, Pasadena ISD

Kelley Mosley, SchertzCibolo-Universal City ISD

Inventory: Print Materials, pt. 1

Rm. 10

Shannon Troester Wichita Falls ISD

TIMA 101, pt. 5

Rm. 7

Greg Wright, Leander

ISD and

Melissa

Nichols, Rockwall ISD

Southern Breakfast Table Buffet

I have a team? Yes, you do! This session will discuss the importance of each member of your TIMA team and the role of each. Repeat from Session 4.

The truck is on the way, now what? This session focuses on how to manage deliveries, what to do once the truck is unloaded, how to organize deliveries to campuses, shipment of materials to campuses, creating orders, processing, and tips and tricks for smooth processes. Repeat from Session 2.

Learn what, how, when, where, why, best practices, requirements, and an example timeline to keep you on track during proclamation years. Repeat from Session 1.

Everything you need to know about campus transfers, campus inventory, and campus audits - it is the law! Learn how to complete an audit during the school year and how to handle campus requests for supplemental/new orders. Repeat from Session 1.

Proclamations, SBOE Proclamation calendar, yearly timeline, out-ofadoption materials. This class does not repeat.

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