Miami-Dade County Public Schools
School Board of Miami-Dade County, Florida
Ms. Perla Tabares Hantman, Chair
Dr. Lawrence S. Feldman, Vice Chair
Dr. Dorothy Bendross-Mindingall
Ms. Susie V. Castillo
Mr. Carlos L. Curbelo
Dr. Wilbert "Tee" Holloway
Dr. Martin Karp
Dr. Marta Pérez
Ms. Raquel A. Regalado
Krisna Maddy
Student Advisor
Mr. Alberto M. Carvalho
Superintendent of Schools
Ms. Marie Izquierdo, Chief Academic Officer
Office of Academics and Transformation
Dr. Magaly C. Abrahante, Assistant Superintendent
Division of Early Childhood Programs
and Title I Administration
Ms. Bernadette Montgomery, Executive Director
Title I Administration
TABLE OF CONTENTS
SECTION I – GOVERNANCE
OVERVIEW OF PROGRAM AND SERVICES 1
STUDENT ELIGIBILITY CRITERIA 1
DEPARTMENTS CONTACT INFORMATION 2
CALENDAR OF EVENTS 3
REGISTRATION/ENROLLMENT 15
MAGNET SCHOOL STUDENT REGISTRATION 15
NON-PUBLIC SCHOOL STUDENT REGISTRATION 15
OUT-OF-COUNTY AND OUT-OF-STATE STUDENT REGISTRATION 16
CHARTER SCHOOLS 17
SPECIAL EDUCATION 18
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) 18
REGISTRATION DEADLINE 18
REGISTRATION AFTER THE JULY 8, 2014 DEADLINE 18
SUMMER SCHOOL SUMMER SELECTION FORM 19
MASTER SCHEDULE 19
MAINTENANCE OF RECORDS 20
ATTENDANCE 20
OFFICIAL DAILY SCHOOL ATTENDANCE 20
ATTENDANCE BULLETIN 20
ABSENCES 21
PRINCIPAL’S ATTENDANCE REPORT CALENDAR 21
FTE REPORTING SURVEY WEEK 21
CUMULATIVE FOLDERS 21
REPORT CARDS 22
SECTION II – INSTRUCTIONAL PROGRAMS AND OTHER SUMMER SERVICES
ELEMENTARY SCHOOLS
STUDENT ELIGIBILITY CRITERIA, GRADE 3 23
GRADE 3 SUMMER READING CAMPS PROGRAM COURSE CODES 23
SUMMER ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT
FOR GRADE 3 PROMOTION (AAGTP) 23
CHARTER SCHOOLS 24
SPECIAL EDUCATION 24
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) 24
SUMMER ESOL COURSE CODES 24
ALLOCATIONS FOR GRADE 3 25
MIDDLE SCHOOLS
STUDENT ELIGIBILITY CRITERIA, GRADES 7 AND 8 25
COURSE OFFERINGS 26
SPECIAL EDUCATION 26
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) 26
SUMMER M/J LANGUAGE ARTS ESOL COURSE CODES 26
ALLOCATIONS FOR GRADES 7 AND 8 27
SENIOR HIGH SCHOOLS
STUDENT ELIGIBILITY CRITERIA, GRADES 9, 10, 11, AND 12 27
OTHER INSTRUCTIONAL PROGRAMS
EXTENDED SCHOOL YEAR (ESY) SERVICES FOR STUDENTS WITH DISABILITIES 28
ESY REPORTS (SPED-EMS AND CONTROL-D) 29
REGISTRATION PROCEDURES FOR STUDENTS
RECEIVING ESY SERVICES 29
GRADES PRE-K – 5 (ELEMENTARY) 30
SECONDARY 31
SPECIAL TRANSPORTATION FOR ESY 32
DELIVERY OF ESY SERVICES 32
ALLOCATIONS 33
DUAL ENROLLMENT 33
FLORIDA VIRTUAL SCHOOL 34
ALTERNATIVE EDUCATION 34
EDUCATIONAL ALTERNATIVE OUTREACH PROGRAMS (EAOP) 34
iSUMMER: LEARNING ON-THE-GO 35
VOLUNTARY PREKINDERGARTEN (VPK) 36
VPK SUMMER PROGRAM PRE-K CENTERS 36
CURRICULUM 36
STAFFING 37
PAYROLL 37
STUDENT ATTENDANCE 38
PARENT ACTION 38
TRANSPORTATION 39
FOOD SERVICES 39
STUDENTS WITH DISABILITIES 39
OTHER SUMMER SERVICES
BEFORE/AFTER SCHOOL PROGRAMS 39
SUMMER CAMPS 39
MIDDLE SCHOOL ENRICHMENT PROGRAMS 39
COLLABORTIVE INITIVE INITIATIVES 39
NATIONAL ACADEMY FOUNDATION (NAF) SUMMER INTERNSHIP PROGRAM 40
COMMUNITY EDUCATION CENTERS 40
HAZARDS OF EXPOSURE TO THE SUMMER SUN 40
SECTION III – OPERATIONAL PROGRAMS
FOOD SERVICES 42
PROGRAM I: NATIONAL SCHOOL BREAKFAST AND
LUNCH PROGRAM 42
PROGRAM II: SUMMER FOOD SERVICE PROGRAM FOR CHILDREN 42
SPECIALIZED FOOD PREPARATION FOR
STUDENTS WITH DISABILITIES 42
TRANSPORTATION
TRANSPORTATION ELIGIBILITY 43
SPECIALIZED TRANSPORTATION FOR
SUMMER SERVICES PROGRAM 43
SUMMER SCHOOL TRANSPORTATION (SST) SCREENS 44
PAYROLL SCHEDULE AND PROCEDURES
SUMMER STAFF MORALE 45
PAYROLL PROCESSING SCHEDULE 45
2014 SUMMER PAYROLL PROCESSING SCHEDULE 47
TEMPORARY INSTRUCTORS 48
FOOD SERVICE EMPLOYEES 48
PROFESSIONAL DEVELOPMENT DAYS 48
PERSONNEL
TEACHERS (INSTRUCTIONAL PERSONNEL) (M-DCPS/UTD CONTRACT, ARTICLE XVI - SUMMER EMPLOYMENT
CRITERIA FOR SUMMER EMPLOYMENT 49
ASSIGNMENTS SUMMER SERVICES PROGRAM/
EXTENDED SCHOOL YEAR (ESY) PROGRAM 50
AGREEMENT FOR FULL AND HALF-DAY TEACHING ASSIGNMENT 50
TEMPORARY INSTRUCTIONAL PERSONNEL 51
PROVIDING ESOL/LANGUAGE ARTS/READING FOR ENGLISH
LANGUAGE LEARNER (ELL) STUDENTS 52
INSTRUCTIONAL SUPPORT PERSONNEL 52
NON-INSTRUCTIONAL PERSONNEL
PRINCIPALS 53
ASSISTANT PRINCIPALS 53
PARAPROFESSIONALS 53
SCHOOL SUPPORT PERSONNEL 53
CLERICAL/SECRETARIAL 54
TWELVE-MONTH CLERICAL 54
SALARY SUPPLEMENTS 54
TRANSPORATION, TECHNICAL, AND FOOD SERIVE PERSONNEL REGULARLY EMPLOYED ON A LESS THAN TWELVE-MONTH BASIS 55
SUMMER SCHOOL VOLUNTEERS 55
APPENDIX A – LIST OF OPEN RECEIVING/CLUSTERED INSTRUCTIONAL SUMMER CENTERS
2014 INSTRUCTIONAL SUMMER CENTERS 1
NORTH REGION OFFICE 1
CENTRAL REGION OFFICE 5
SOUTH REGION OFFICE 9
ESY INSTRUCTIONAL SUMMER CENTERS 14
EDUCATIONAL ALTERNATIVE OUTREACH PROGRAM CENTERS 15
CHARTER SCHOOLS 16
APPENDIX B – SUMMER CAMP LOCATIONS, PARKS AND RECREATION AGENCIES, AND LIST OF MAYORS WITHIN MIAMI-DADE COUNTY, FLORIDA
2014 SUMMER CAMP PROGRAM LOCATIONS 1
PARKS AND RECREATION AGENCIES WITHIN
MIAMI-DADE COUNTY, FLORIDA 9
LIST OF MAYORS WITHIN MIAMI-DADE COUNTY, FLORIDA 12
APPENDIX C – SUMMER SERVICES COURSE CODES/TITLES
2014 SUMMER SERVICES ELEMENTARY SCHOOL COURSE CODES 1
2014 SUMMER SERVICES MIDDLE SCHOOL CREDIT RECOVERY
COURSE CODES 2
APPENDIX D – 2014 SUMMER SERVICES FORMS
DUAL ENROLLMENT AUTHORIZATION REQUEST FORM 1
2014 EXTENDED SCHOOL YEAR (ESY) AND SUMMER SERVICES
INFORMATION WORKSHEET 2
2014 EXTENDED SCHOOL YEAR (ESY) TRANSPORTATION LIST 7
SCHOOL-BASED EXTENDED SCHOOL YEAR (ESY) SERVICES LOG: 2014 8
PROBATIONARY/ANNUAL CONTRACT WAIVER REQUEST FOR
SUMMER 2014 10
APPLICATION FOR SHORT TERM LEAVE 11
SECTION I
GOVERNANCE
GOVERNANCE
OVERVIEW OF PROGRAM AND SERVICES
Only those programs presented to The School Board of Miami-Dade County, Florida on May 7, 2014, should be implemented. If any additional programs are considered, they must be approved and have full funding by the sponsoring entity. Additionally, they must be approved by the Office of School Operations.
STUDENT ELIGIBILITY CRITERIA
Miami-Dade County Public Schools (M-DCPS) 2014 Summer Services begins the academic year; this coincides with the fiscal year. Elementary and middle school students eligible to participate in 2014 Summer Services will be registered in the Integrated Student Information System (ISIS). Eligible senior high school students will be registered in VACS. Eligibility codes have been established and will be automatically assigned as student information is entered on the screens. Therefore, all personnel involved in the registration of students for 2014 Summer Services must be thoroughly familiar with the criteria for eligibility to ensure that students are properly enrolled.
Note: The eligibility indicator, either “Y” or “N”, is automatically determined and student records are updated, following the input of student information into the system.
Students enrolled for 2014 Summer Services will participate in a complement of basic courses, supplemental reading instruction, course recovery (courses designed to facilitate promotion), and/or courses needed for graduation.
Students with disabilities, who meet eligibility, may participate in a grade appropriate 2014 Summer Services in accordance with their Individual Educational Plan (IEP).
Cooperative academic and recreational services will be provided at paired school sites to the extent practicable. M-DCPS will work in conjunction with various municipal agencies, community partners, and institutions of higher education in an effort to provide safe and maximized services for the students of
Miami-Dade County.
DEPARTMENTS CONTACT INFORMATION
Information related to procedures and guidelines for the operation of Summer School are to be directed to the individual responsible for coordinating 2014 Summer Services in your Region Office or the Title I Administration office.
|SCHOOL OPERATIONS OFFICE |
|Mrs. Valtena G. Brown, Chief Operating Officer |305-995-2938 |
|Ms. Charlene Burks, Administrative Director |305-883-0411 |
|Ms. Cynthia Gracia, Administrative Director |305-995-1891 |
|Dr. Reginald Johnson, Administrative Director |305-995-1228 |
|REGION CENTERS |
|REGION SUPERINTENDENT |CONTACT PERSON |TELEPHONE |
|North Region Ms. Vivian Santiesteban-Pardo |Ms. Verena Cabrera |305-572-2800 |
| |Ms. Janice Cruse-Sanchez |305-499-5050 |
|Central Region Dr. Albert Payne, Jr. |Ms. Reva Vangates |305-595-7022 |
| |Mr. Arnold Montgomery |305-995-4759 |
|South Region Dr. Marcos Moran | | |
|Education Transformation Office Dr. Pablo Ortiz | | |
|TITLE I ADMINISTRATION |
|Ms. Bernadette Montgomery, Executive Director |305-995-2950 |
|Mr. Pedro Arteaga, District Supervisor |305-995-1716 |
|Ms. Wanda Ramirez, Administrative Assistant |305-995-4656 |
|Ms. Lenora G. Stafford, Instructional Support Specialist |305-995-3075 |
|OTHER OFFICES |
|Adult and Community Education |Mr. Robert Gornto |305-995-7582 |
|Adult/Career Technical Education |Mr. Antonio Martinez |305-579-0341 |
|Adult and Community Education/Co-Enrollment Activities |Ms. Anthenisia A. Jackson |305-995-1856 |
|Advanced Academic Programs |Ms. Montserrat Paradelo |305-995-1934 |
|Alternative Education |Ms. Martha Montaner |305-995-1732 |
|Assessment, Research, and Data Analysis |Ms. Gisela Feild |305-995-2943 |
|Bilingual Education and World Languages |Ms. Beatriz Zarraluqui |305-995-2428 |
|Career and Technical Education |Dr. Lupe Ferran Diaz |305-693-3030 |
|Certification |Ms. Arlene Diaz |305-995-7200 |
|Charter Schools |Ms. Tiffanie A. Pauline |305-995-1403 |
|Civil Rights and Diversity Compliance |Ms. Madeleine Rodriguez |305-995-1580 |
|Community Education and Before/After School Programs |Mr. Victor Ferrante |305-817-0014 |
|Community Engagement |Ms. Lisa Thurber |305-995-1265 |
|Curriculum Bulletin |Ms. Yida Batista |305-995-2013 |
|Exceptional Student Education and Student Support |Ms. Mary A. Paz |305-995-2027 |
|Federal and State Compliance |Ms. Charlene Burks |305-883-0411 |
|Food and Nutrition |Ms. Penny Parham |786-275-0420 |
|Human Capital Management |Ms. Enid Weisman |305-995-7009 |
|Information Technology Services |Ms. Deborah C. Karcher |305-995-3754 |
|Instructional Technology |Mr. Richard Benvenuti |305-995-7603 |
|Labor Relations |Mr. Jorge L. Garcia |305-995-1590 |
|Language Arts/Reading |Ms. Karen Spigler |305-995-3122 |
|Library Media Services |Mr. Alberto Pimienta |305-995-2295 |
|Mathematics |Ms. Michelle White |305-995-1939 |
|Middle School Enrichment |Mr. Victor Ferrante |305-817-0014 |
|Payroll |Ms. Odalis J. Garces |305-995-2301 |
|Personnel (Instructional) |Mr. Claude Archer |305-995-7085 |
|Personnel (Non-Instructional) |Ms. Treska Rodgers |305-995-7235 |
|Personnel Operations and Records |Mr. Dennis Carmona |305-995-7186 |
|Psychological Services |Dr. Sue Buslinger-Clifford |305-995-1735 |
|School Choice and Parental Options |Dr. Robert D. Strickland |305-995-7267 |
|School Volunteer Program |Mr. Vincent Dawkins, II |305-995-2995 |
|Science |Dr. Ava D. Rosales |305-995-1939 |
|Social Sciences and Life Skills |Mr. Robert Brazofsky |305-995-1982 |
|Student Services |Ms. Deborah A. Montilla |305-995-7324 |
|Support Services |Ms. Annette Adams |305-995-3587 |
|Title I Administration (Budget) |Ms. Ana Rodriguez |305-995-1705 |
|Transportation |Mr. Orlando Alonso |305-234-3365 |
|Voluntary Pre-Kindergarten |Dr. Marisel Elias-Miranda |305-995-7658 |
CALENDAR OF EVENTS
A calendar of significant events and the dates the events are to occur is presented below. This calendar will assist in the timely implementation of the 2014 Summer Services Program.
|DATE OF |DESCRIPTION OF EVENT/ACTION |UPDATES PROVIDED BY DEPARTMENT |
|EVENT | | |
|Thursday |SUMMER VOLUNTARY PREKINDERGARTEN (VPK) REGISTRATION BEGINS AT SUMMER LOCATIONS BY|VPK |
|May 1 |APPOINTMENT ONLY. | |
|Monday |NOTIFICATION TO PRINT SUMMER SUBJECT SELECTION FORMS DUE TO ITS |ITS |
|May 5 – | | |
| |Schools must request the Summer Subject Selection Forms from ITS. Upon submission| |
|Friday |of the request, ITS will provide schools with | |
|May 30 |pre-printed Summer Subject Selection Forms, along with additional blank forms. | |
| |Schools must submit a request to Production Control by submitting a Self Service | |
| |Request at and selecting Production Control | |
| |from the drop-down list. | |
|Thursday |WEEKLY BRIEFING SENT TO PRINCIPALS REGARDING DISSEMINATION OF SUPERINTENDENT’S |TITLE I |
|May 8 |2014 SUMMER SERVICES ELIGIBILITY NOTIFICATION LETTER TO PARENTS | |
| | | |
| |Schools are required to disseminate the letter no later than May 16, 2014. | |
|Friday |ACCESS SUMMER SCHOOL PROGRAM ELIGIBILITY PERSONNEL WORKSHEETS |HUMAN CAPITAL MANAGEMENT |
|May 9 | | |
| |Human Capital Management Summer School Program Eligibility Worksheets available | |
| |online. | |
|Monday |2014 SUMMER SERVICES IMPLEMENTATION DOCUMENT AVAILABLE ONLINE |TITLE I |
|May 12 | | |
| |The 2014 Summer Services Implementation Document may be viewed at | |
| |. | |
|Monday |2014 SUMMER SCHOOL ESTIMATED ENROLLMENT CAP |TITLE I |
|May 12 | | |
| |Title I Administration distributes 2014 Summer School Estimated Enrollment Caps | |
| |for opened sites as recommended by the Office of School Operations. Region | |
| |Centers distribute staff allocations to their schools. Subsequently, Region | |
| |Centers are to collect prioritized staffing rosters from schools and email these | |
| |rosters to bmontgomery@ no later than Friday, May 23, 2014. | |
|Monday |SUMMER BUDGET ALLOCATION AVAILABLE |TITLE I |
|May 12 | | |
| |Summer school principals receive Initial Summer Budget Allocation reports and | |
| |2014 Summer Services Rosters from Region Centers. Region Centers and Title I | |
| |Administration must approve hiring personnel allocations. The school’s | |
| |discretionary 02 account will be charged for instructional, non-instructional, | |
| |and support staff hired above allocations. | |
|Friday |SCHOOLS DISTRIBUTE SUPERINTENDENT’S 2014 SUMMER SERVICES ELIGIBILITY |TITLE I |
|May 16 |NOTIFICATION LETTER TO PARENTS | |
| | | |
| |All schools disseminate Superintendent’s letter to parents/guardians regarding | |
| |student eligibility for 2014 Summer Services. | |
|Friday |2014 EXTENDED SCHOOL YEAR (ESY) AND SUMMER SERVICES INFORMATION WORKSHEET |FOOD SERVICES/ESE |
|May 16 | | |
| |Email the 2014 Extended School Year (ESY) and Summer Services Information | |
| |Worksheet to the Special Education (SPED) Service Center and to the Office of | |
| |Exceptional Student Education and Student Support (ESE), for students with | |
| |disabilities who require specialized food preparation and/or supplementary or | |
| |related services, including nursing services, adaptive equipment, and/or | |
| |assistive technology. | |
|Monday |LIST OF ELIGIBILE CHARTER SCHOOLS STUDENTS |CHARTER SCHOOL SUPPORT |
|May 19 | | |
| |Charter School Support will provide Region Centers with a list of elementary and | |
| |middle Charter School students eligible to participate in 2014 Summer Services. | |
|Monday |SUMMER SCHOOL REGISTRATION AT HOME/RESIDENCE SCHOOLS BEGINS |TITLE I |
|May 19 – | | |
| |All schools, excluding Charter Schools, begin the 2014 Summer Services | |
|Thursday |registration process. Charter School students are required to register at the | |
|June 5 |school serving their actual residence. | |
|Monday |EXTENDED SCHOOL YEAR (ESY) REGISTRATION BEGINS |ESE |
|May 19 | | |
| |All schools begin the 2014 ESY registration process. Students approved for public| |
| |McKay Scholarships should attend the summer school/ESY location based on their | |
| |actual residence and not the public school assigned through the McKay Scholarship| |
| |during the | |
| |10-month school year. | |
|Friday |2014 SUMMER STAFFING ROSTERS DUE |TITLE I BUDGET TEAM |
|May 23 | | |
| |Region Centers are to submit staffing rosters for elementary and middle schools | |
| |by noon via email to bmontgomery@. | |
|Friday |ESY BUDGET ALLOCATION PROVIDED TO ESY SITES |ESE |
|May 23 | | |
| |ESY principals receive initial ESY budget allocation and personnel hiring | |
| |information from ESE based on student eligibility and registration information. | |
| |Any hiring above the provided personnel allocations must be pre-approved. ESE | |
| |will review allocation adjustment requests, in collaboration with the Region | |
| |Office, between the initial budget allocation and the first day of ESY based on | |
| |verified enrollment revisions. | |
|Monday |SUMMER SCHOOL TRANSPORTATION (SST) ROUTING SYSTEM AVAILABLE |TRANSPORTATION |
|June 2 | | |
| |The 2014 Summer School Transportation screens will be activated for schools and | |
| |Regional/District offices. These screens are available through the M-DCPS | |
| |Intranet. Schools and Regional/District offices may view summer and ESY bus | |
| |route information on these screens. | |
|Wednesday |PARENT NOTIFICATION OF SUMMER/ESY TRANSPORTATION ROUTES |TRANSPORTATION |
|June 4 | | |
| |Regions and schools must notify parents/guardians in writing how to obtain | |
| |information regarding summer transportation routes for students who will be | |
| |provided with bus service. Schools must contact the parents/guardians of | |
| |students with disabilities receiving ESY services regarding the summer pick-up | |
| |and drop-off information. | |
|Thursday |REGISTRATION ENDS AT SCHOOLS CLOSED DURING THE SUMMER SESSION |TITLE I |
|June 5 | | |
| |Schools that are closed for the summer will conclude registration. | |
|(ongoing for ESY) | | |
|Friday |SUMMER SCHOOL REGISTRATION AT INSTRUCTIONAL SUMMER CENTERS |TITLE I |
|June 6 | | |
| |Registration continues at all Instructional Summer Centers for all students, | |
| |including Charter School students. Students are required to attend the | |
| |Instructional Summer Center serving their actual residence. If the legal | |
| |residence school is closed for the summer, the student will attend the open | |
| |Instructional Summer Center designated as a clustered or receiving Instructional | |
| |Summer Center. | |
|Friday |COMPLETED SUMMER SCHOOL SUBJECT SELECTION FORMS DUE TO INSTRUCTIONAL SUMMER |ITS |
|June 6 |CENTERS | |
| | | |
| |Schools which are closed during the summer session will send completed Summer | |
| |School Subject Selection Forms to the Instructional Summer Center(s), sorted as | |
| |established by the summer school and its feeder schools. | |
|Friday |SUMMER SCHOOLS CREATE “NEW” STUDENT CUMULATIVE FOLDERS |FEDERAL, STATE AND COMPLIANCE |
|June 6 | | |
| |The open/receiving summer school staff must create cumulative folders for all | |
| |“new” students who register for the 2014 Summer Services after Thursday, June 5, | |
| |2014. Additionally, staff must verify that “new” students have met all | |
| |requirements for initial entry into M-DCPS. | |
|Monday |LENGTH OF APPROVED PRINCIPAL OPERATED AND OUTSIDE AGENCY |COMMUNITY EDUCATION |
|June 9 – |FEE-BASED SUMMER CAMPS | |
| | | |
|Friday |During the summer session only, approved | |
|August 15 |Fee-Based Summer Camp locations may begin providing summer camp services to any | |
| |student from any M-DCPS, as long as the registered student is of school-age and | |
| |has an active ISIS number. Summer Camp session may operate from Monday, June 9, | |
| |2014 through Friday, August 15, 2014, from 7:00 a.m. until | |
| |6:00 p.m., Monday thru Friday. If you have any questions, please call Mr. Victor| |
| |Ferrante, Executive Director, Community Education at | |
| |305-817-0014 ext. 2500. | |
|Monday |LENGTH OF SUMMER SESSION FOR VOLUNTARY PREKINDERGARTEN (VPK) |VPK |
|June 9 – | | |
| |Instructional Summer Session | |
|Monday | | |
|August 4 |Classes for all VPK students will begin, Monday, | |
| |June 9, 2014, and end Monday, August 4, 2014. No School - Friday, July 4, 2014. | |
| |LENGTH OF SUMMER SESSION FOR VOLUNTARY PREKINDERGARTEN (VPK) (Continued) | |
| | | |
| |Length of School Day (STUDENTS) | |
| |7:30 a.m. – 4:00 p.m. | |
| | | |
| |Length of School Day (TEACHERS) | |
| |Teacher Block 1 – 7:15 a.m. – 12:15 p.m. | |
| |Teacher Block 2 – 11:15 a.m. – 4:15 p.m. | |
|Wednesday |DEADLINE FOR REQUESTS FOR TRANSPORTATION |TRANSPORTATION |
|June 25 | | |
| |Requests submitted to the Department of Transportation after this date will not | |
| |guarantee transportation services for the first two days of summer school. | |
|Tuesday |PROFESSIONAL DEVELOPMENT DAYS FOR TEACHERS |TITLE I/ESE |
|July 1 – | | |
| |Elementary School and K-8 Center Full-day Teachers (3rd Grade) | |
|Wednesday |Teachers will be afforded two full-days of Professional Development on July 1 and| |
|July 2 |July 2, 2014. | |
| | | |
| |Middle School and K-8 Center Half-day Teachers (7th & 8th Grade) | |
| |Teachers will be afforded two half-days of Professional Development on July 1 and| |
| |July 2, 2014. | |
| | | |
| |ESY Teachers | |
| |Teachers assigned to an ESY Pre-K to grade 5 elementary, Pre-K to grade 8, or | |
| |Pre-K to grade 12 center school location will be afforded two full-days of | |
| |Professional Development on July 1 and July 2, 2014. | |
| | | |
| |Teachers assigned to an ESY grades 6 to 12 middle school location will be | |
| |afforded two half-days of Professional Development on | |
| |July 1 and July 2, 2014. | |
|Tuesday |PROFESSIONAL DEVELOPMENT DAYS FOR HOURLY PARAPROFESSIONAL (ESY ONLY) |ESE |
|July 1 – | | |
| |All paraprofessionals report to the assigned ESY work location and participate in| |
|Wednesday |professional development activities provided by the school as delineated: | |
|July 2 | | |
| |Hourly Paraprofessionals | |
| | | |
| |Paraprofessionals will be afforded two days of Professional Development on July 1| |
| |and | |
| |July 2, 2014. | |
|Thursday |RECESS DAYS |TITLE I |
|July 3 – | | |
| |Staff and students will not be in attendance on July 3 - 4, 2014. July 4, 2014 is| |
|Friday |a non-paid Recess Day for all 10-month employees. | |
|July 4 | | |
|Monday |SUMMER SESSION BEGINS FOR STUDENTS |TITLE I |
|July 7 | | |
| |First day of summer session. Students are required to attend the summer school | |
| |center serving their actual residence. The receiving principal may accept a | |
| |student from out of the school's actual attendance boundaries based upon | |
| |documented need and space availability. Note: If the legal residence school is | |
| |closed for the summer, the student will attend the open summer school designated | |
| |as a clustered or receiving Instructional Summer Center. | |
|Monday |REGIONAL CENTERS – FIRST DAY OF ENROLLMENT AND TEACHER ALLOCATION REVIEW |TITLE I |
|July 7 | | |
| |All Regional Offices are to review first day of enrollment and teacher | |
| |allocations, and provide any updates to Title I Administration. | |
|Monday |SUMMER SCHOOL PROGRAM FTE – 2014-15 SURVEY 1 |FEDERAL AND STATE COMPLIANCE |
|July 7 – | | |
| |M-DCPS has been mandated to submit detailed student and course information to the| |
|Friday |Florida Department of Education five times a year. The SUMMER SCHOOL PROGRAM FTE| |
|July 11 |– 2014-15 SURVEY 1 (Continued) | |
| | | |
| |individual student and course records are automatically generated from the | |
| |STUDENT SCHEDULES. The special program information for ESY, Pre-K - ESY, and VPK| |
| |must be entered. | |
| |In order for M-DCPS to report FTE for the 2014 summer term, it is imperative that| |
| |all SCHEDULES and SPECIAL PROGRAM INFORMATION be recorded online BY THE END OF | |
| |THE FTE SURVEY WEEK, Friday, July 11, 2014. If this information is NOT RECORDED | |
| |by Friday, July 11, 2014, schools will need to use the FDOE Data Edit Correction | |
| |System (DECO) to amend FTE information on an individual student/course basis. | |
| |For information about the Summer FTE process or DECO, contact the Federal and | |
| |State Compliance Office at FTEoffice@. | |
|Monday |LENGTH OF SUMMER SESSION |TITLE I |
|July 7 – | | |
| |Instructional Summer Session (ELEMENTARY) | |
|Friday | | |
|August 1 |The 2014 Summer Services will operate for twenty (20) full days from July 7, | |
| |2014, through August 1, 2014. | |
| | | |
| |Summer Reading Camps for retained grade 3 students | |
| | | |
| |Reading Comprehension and Literacy for rising grade 3 students who scored below | |
| |the 50th percentile on the Stanford Achievement Test (SAT-10) Reading | |
| |Comprehension subtest | |
| | | |
| |Instructional Summer Session (MIDDLE) | |
| | | |
| |The 2014 Summer Services will operate for twenty (20) half days from July 7, | |
| |2014, through August 1, 2014. | |
| |LENGTH OF SUMMER SESSION (Continued) | |
| | | |
| |Credit Course Recovery for Grade 8 students (Grade 7, based on space | |
| |availability) who failed a course or are missing a course leading to promotion. | |
| | | |
| |Length of School Day (STUDENTS) | |
| |Elementary schools and K-8 Centers (Retained Grade 3 and Rising Grade 3 students | |
| |only) | |
| |8:35 a.m. – 1:50 p.m. | |
| | | |
| |K-8 Centers (Grades 7 & 8 students only) | |
| |8:35 a.m. – 11:35 a.m. | |
| |(Provides one 180-minute period) | |
| | | |
| |Middle Schools (Grades 7 & 8 students only) | |
| |9:20 a.m. – 12:20 p.m. | |
| |(Provides one 180-minute period) | |
| | | |
| |Length of School Day (TEACHERS) | |
| |Elementary schools | |
| |Grade 3 | |
| |8:15 a.m. – 3:20 p.m. | |
| | | |
| |K-8 Centers | |
| |Grades 7 & 8 only | |
| |8:15 a.m. – 11:45 a.m. | |
| | | |
| |Middle schools | |
| |Grades 7 & 8 | |
| |9:00 a.m. – 12:30 p.m. | |
|Monday |RECOMMENDED LENGTH OF ESY SERVICES |ESE |
|July 7 – | | |
| |The 2014 Summer Services will operate for twenty days from July 7, 2014, through | |
|Friday |August 1, 2014. ESY services are typically provided using the same calendar | |
|August 1 |allotted for the basic summer program. Contact the SPED Service Center for | |
| |registration and location information for students requiring services RECOMMENDED| |
| |LENGTH OF ESY SERVICES | |
| |(Continued) | |
| | | |
| |beyond the listed calendar dates. ESY services are provided in accordance with | |
| |the Individual Educational Plan (IEP) for students with disabilities. | |
| | | |
| |Length of School Day (ESY STUDENTS) | |
| | | |
| |Elementary schools (Pre-K - Grade 5) | |
| |8:35 a.m. – 1:50 p.m. | |
| | | |
| |Pre-K to Grade 8 Locations (Pre-K - Grade 8) | |
| |8:35 a.m. – 1:50 p.m. | |
| | | |
| |ESE Center school locations (Pre-K - Grade 12) | |
| |8:35 a.m. – 1:50 p.m. | |
| | | |
| |Middle school location (6 – Grade 12) | |
| |9:20 a.m. – 12:20 p.m. | |
| | | |
| |Length of School Day (ESY CLASSROOM TEACHERS) | |
| | | |
| |Elementary schools (Pre-K-Grade 5) | |
| |8:15 a.m. – 3:20 p.m. | |
| | | |
| |Pre-K to Grade 8 Locations (Pre-K - Grade 8) | |
| |8:15 a.m. – 3:20 p.m. | |
| | | |
| |ESE Center schools (Pre-K - Grade 12) | |
| |8:15 a.m. – 3:20 p.m. | |
| | | |
| |Middle schools (6- Grade12) | |
| |9:00 a.m. – 12:30 p.m. | |
|Tuesday |SCHOOLS OPEN FOR SUMMER – REGISTRATION DEADLINE |TITLE I |
|July 8 | | |
| |Last day for school-based 2014 Summer Services registration, except ESY. | |
|Wednesday |REGISTRATION AFTER DEADLINE |TITLE I |
|July 9 – | | |
| |Any student registrations after this deadline must be approved by the receiving | |
|Friday |school principal. | |
|July 11 | | |
|Tuesday |ITS – NO SHOWS |ITS |
|July 8 | | |
| |On this date, ITS will inactivate students remaining online as No Shows. On | |
| |Tuesday, July 8, 2014, students in grades Pre-K - 12 will be withdrawn with the | |
| |date of 07/08/14 and “DNE” as the withdrawal code. | |
|Tuesday |REGIONAL CENTERS – SECOND DAY OF ENROLLMENT AND TEACHER ALLOCATION REVIEW |TITLE I |
|July 8 | | |
| |All Regional Centers are to review second day of enrollment and teacher | |
| |allocations and provide any updates to Title I Administration. | |
|Tuesday |BUDGET – FINAL BUDGET ALLOCATION |TITLE I |
|July 8 | | |
| |The final budget allocation will be based on the enrollment as of Tuesday, July | |
| |8, at 4:30 p.m. If a school exceeds its instructional and support staff | |
| |allocation, the 02 account will be charged. | |
|Wednesday |EXTENDED SCHOOL YEAR ACTUAL ATTENDANCE REPORT |ESE |
|July 9 | | |
| |ESY school sites submit the ESY 2014 Student Attendance and Paraprofessionals’ | |
| |Schedule forms to the respective SPED Service Center and to the ESE office. | |
| |Contact information is included on the forms, which are available at | |
| |. Attendance will be monitored regularly. | |
|Monday |DEADLINE TO PRE-REGISTER FOR THE ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR|ASSESSMENT, RESEARCH AND DATA |
|July 28 |GRADE 3 PROMOTION (AAGTP) |ANALYSIS |
| | | |
| |All eligible students, inclusive of Charter School students, will have to | |
| |pre-register to participate. | |
|Wednesday |ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP) |ASSESSMENT, RESEARCH AND DATA |
|July 30 – | |ANALYSIS |
| |Retained third grade students will participate in the summer administration of | |
|Thursday |the Alternative Assessment for Grade 3 Promotion on July 30 and July 31, 2014. | |
|July 31 | | |
|Wednesday |ESY CLOSING PROCEDURE |ESE |
|July 30 – | | |
| |The original School-Based Extended School Year (ESY) Services Log: 2014 forms | |
|Thursday |(FM-6574) are to be filed in the students’ record folders. | |
|July 31 | | |
|Wednesday |ESY PROGRESS REPORT |ESE |
|July 30 – | | |
| |Email the completed pre-post status report based on the IEP goals for ESY and | |
|Thursday |individual student attendance to mpaz@. | |
|July 31 | | |
|Friday |SCHOOLS – PRINCIPAL'S REPORT ON ATTENDANCE |FEDERAL AND STATE COMPLIANCE |
|August 1* | | |
| |The Principal’s Report on Attendance must be certified online by the principal. | |
| |*NOTE: Rollover will be on Saturday, August 2, 2014. | |
|Friday |SCHOOLS – LAST DAY FOR ALL STUDENTS AND TEACHERS (ELEMENTARY AND MIDDLE) |TITLE I |
|August 1 | | |
| |Last day of 2014 Summer Services for students and teachers. | |
|Friday |SCHOOLS – GRADE REPORTING – 6-8 ELECTRONIC GRADEBOOK |ITS |
|August 1 | | |
| |Deadline for ALL summer schools locations to submit grades for 2014 Summer (14S) | |
| |using the Electronic Gradebook to upload or by entering final grades in ISIS for | |
| |2014 Summer School (14S). This includes Charter Schools and all | |
| |M-DCPS locations with summer school including, DJJ and District Instructional | |
| |Centers. | |
|Saturday |ITS – ATTENDANCE REPORT – K-12 |ITS |
|August 2 | | |
| |The attendance report will be generated and will be available via Control-D web | |
| |viewer the evening of August 2, 2014. Note: All attendance corrections must be | |
| |completed prior to 5:00 p.m. on August 1, 2014. | |
|Saturday |ISIS – INACTIVATED |ITS |
|August 2 | | |
| |ISIS will be inactivated for Rollover Processing. Students’ GPAs and academic | |
| |credits earned will be updated prior to graduation processing. | |
|Tuesday |ITS – REPORT CARDS 6-8 |ITS |
|August 5 | | |
| |Schools receive 2014 Summer School report cards from ITS. | |
|Tuesday |ITS – REPORT CARDS TO PARENTS |ITS |
|August 5 | | |
| |Schools will send 2014 Summer School report cards to parents. | |
REGISTRATION AND ENROLLMENT
Registration for 2014 Summer Services will be conducted during the period from
May 19, 2014, through July 8, 2014. It is the responsibility of the home school to verify the eligibility of the student and the course(s) or subject area(s) in which the student is to be registered. As part of the registration process, each school must send notices to the parents/guardians of students who may be eligible for 2014 Summer Services. Parents should be notified of the consequences of not registering for summer during the registration period and that registration does not reserve a seat in 2014 Summer Services.
MAGNET SCHOOL STUDENT REGISTRATION
Any student enrolled in a magnet school, who is eligible to participate in 2014 Summer Services, is required to attend the Instructional Summer Center that corresponds to the school that the student attends during the regular school year.
NON-PUBLIC SCHOOL STUDENT REGISTRATION
Any student enrolled in a private, parochial school, or home education program may register for 2014 Summer Services at the school serving their actual residence or the designated clustered Instructional Summer Center. The student must meet the same eligibility criteria as M-DCPS students. When the student registers, he/she must provide an official academic record (report card, transcript, or a signed statement from the principal of his/her school), which must be attached to the completed Summer School Subject Selection Form. This information will enable the principal to establish eligibility of the student.
As a student is entered on the ISIS screen, he/she must be coded "Y" (yes) to indicate entry from a non-public school.
OUT-OF-COUNTY AND OUT-OF-STATE STUDENT REGISTRATION
A student whose parent or legal guardian is not a resident of Miami-Dade County or of Florida may participate in Summer Services; however, the following conditions must be met:
• The student must meet the same eligibility criteria as resident students; this eligibility must be verified by the principal. The student must provide an official academic record or a written statement from the principal of his/her school.
• Students initially entering M-DCPS must provide the school with the documents described in the Initial Entry Registration Procedures, 2014.
Foreign-born students, including permanent residents, will follow the procedures indicated in this document. First time students, both foreign-born and from other states, must register at the school serving their actual residence.
Initial Entry Registration Procedures, 2014
Students initially entering Florida schools, Pre-K - 12, must provide the school with:
• Birth certificate or other acceptable documentation;
• Evidence of a health examination accomplished within 12 months of entry, preferably on Department of Health yellow or white DH 3040 form;
• Proof of a Tuberculosis Clinical Screening and/or a P.P.D. with follow up, if required; and
• In order to enroll in and attend M-DCPS, updated immunizations are required on a Florida Immunization Certificate, form DH 680, F.A.S.T.E.R. document, or Florida Shots form. For school year 2014-2015, the following immunization guidelines will be in effect in addition to the immunizations the student has already received.
o Pre-kindergarten and seventh through twelfth grade children entering, attending, or transferring into school are required to have one dose of varicella (chicken pox).
o Kindergarten, first, second, third, fourth, fifth, and sixth grade children entering, attending, or transferring into school are required to have two doses of varicella (chicken pox).
o Varicella (chicken pox) vaccine is not required if the child has a documented history of varicella disease.
o Kindergarten through twelfth grade students entering or attending school are required to have two valid measles doses preferably in the form of the Measles, Mumps and Rubella Vaccine (MMR).
o Pre-kindergarten through twelfth grade students entering or attending school are required to have the Hepatitis B vaccine series.
o Seventh through twelfth grade students in attendance are required to have had the (TDaP) Tetanus-Diphtheria Booster administered within the past five years.
o Students up to 59 months of age must have at least one dose of Haemophilus Influenzae type B (Hib).
o Students up to 59 months of age must have at least one dose of Pneumococcal (PCV).
CHARTER SCHOOLS
Charter School students who are eligible to receive Summer Services are required to attend the Instructional Summer Center serving their actual residence. Eligible Charter School students, who will attend a traditional school for 2014 Summer Services, must be registered at the school serving their actual residence. If the actual residence school is closed for the summer, the student will attend the designated clustered or receiving Instructional Summer Center.
On or before May 19, 2014, Charter School Support will provide Regional Centers with a list of Charter School students eligible to participate in the summer program. The list will be used for eligibility verification at the time of registration. Note: Only students whose names appear on the list, and whose parents/guardians come to the school serving their actual residence, designated clustered, or receiving Instructional Summer Center to register their child, may be registered for the 2014 Summer Services.
Registration for 2014 Summer Services will be conducted during the period from
May 19, 2014, through July 8, 2014. It is the responsibility of the charter school to verify the eligibility of the student and the course(s) or subject area(s) in which the student is to be registered. As part of the registration process, each school must send notices to the parents/guardians of students who may be eligible for 2014 Summer Services. This notice should contain a statement of where to register and the consequences of not registering during the registration period. Parents should also be advised that registration does not reserve a seat in 2014 Summer Services. Charter school principals will send a list of eligible students, the course(s) or subject area(s), and services site to the Charter School Support office.
Students with disabilities that are eligible for ESY services, per their IEP, should attend the ESY location based on their actual residence and not the location of the Charter School that the student attends during the 10-month school year.
The Alternative Assessment for Grade 3 Promotion (AAGTP) will be administered to eligible retained grade three Charter School students at selected summer school sites on July 30 – 31, 2014. As is true for all eligible M-DCPS students, Charter School students will have to pre-register by the published deadline to participate in the test administration.
SPECIAL EDUCATION
The Summer Exceptional Student Education (ESE) Courses screen (PF21) for BOTH elementary and secondary (K-12) students is programmatically generated from the student’s schedule on PF1.
Students with disabilities participating in 2014 Summer Services may need support and related services, as delineated on the students’ IEP. Contact the Office of Exceptional Student Education and Student Support (ESE) prior to registering students with speech, language, occupational, and/or physical therapy on the IEP into the corresponding course codes. Refer to the Summer Session Informational Bulletin for Elementary Schools and the Summer Session Informational Bulletin for Secondary Schools available through e-handbooks at .
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL)
The ESOL course information will not be automatically entered on the Summer English Language Learner screen. School personnel must schedule students on the PF1 screen.
REGISTRATION DEADLINE
Registration for 2014 Summer Services ends on July 8, 2014 (students may register for ESY services at any time during the course of the session).
REGISTRATION AFTER THE JULY 8, 2014 DEADLINE
After the established deadline of July 8, 2014, and based on space availability, principals may approve late registration for 2014 Summer Services through
July 11, 2014. Principals may weigh the following when considering approvals:
• Medical reasons;
• Late arrival to the District;
• Delays in registration caused by address verification;
• Delays in registration caused by medical documentation verification; and
• Other legitimate concerns expressed by the parent.
In the event that the late registration is denied, the school must advise parent(s)/guardian(s) of their right to appeal and provide them with the name and telephone number of the appropriate Region Center Superintendent to whom they may appeal. Registration for the 2014 Summer Services, after July 11, 2014, will not be considered.
SUMMER SCHOOL SUBJECT SELECTION FORM
The computer-generated countywide Summer School Subject Selection Form will be used by all schools registering students for Summer 2014. The form serves as (1) a transmittal of student subject selection information and (2) registration for 2014 Summer Services.
Pre-printed Information
Pre-printed Summer School Subject Selection Forms are available and may be requested from Information Technology Services (ITS) through Friday, May 30, 2014. Schools must request these cards via Self Service, at and select “Production Control” from the drop-down list. The forms will be arranged alphabetically, by homeroom. When the cards are received, schools are to:
• Complete the Summer School Subject Selection Form information, and
• Begin eligible student registration on Monday, May 19, 2014.
Principals of school sites that are not designated summer centers, will forward the completed Summer School Subject Selection Forms to the Instructional Summer Center principal, in order of registration priority.
MASTER SCHEDULE
Please be advised of the following regarding the 2014 Summer Master Schedule:
• Elementary Grades – The total number of minutes to be entered into the PF9 Screen in ISIS (see below) should be 1425.
[pic]
• Middle Grades – The PF9 Screen in ISIS reflects a Period Start/End time (see below); therefore, minutes should not be entered.
[pic]
For technical assistance regarding Master Schedule, please submit a HEAT ticket via Self-Service at and select ASK ITS A QUESTION from the drop-down list.
MAINTENANCE OF RECORDS
In accordance to District Guidelines, all records showing the placement of students according to eligibility are to be maintained at the Instructional Summer Center.
ATTENDANCE
It is imperative that the attendance recording and reporting for 2014 Summer Services be as accurate as the records maintained during the regular 180-day school year. The attendance records and reporting procedures for all Instructional Summer Centers are subject to audit by the Auditor General's Office.
OFFICIAL DAILY SCHOOL ATTENDANCE
Attendance eligibility for collecting FTE (Full-Time Equivalent) is based on the official recording of the school attendance. The Electronic Gradebook is the source document for the reporting of Official Daily School Attendance. Attendance will be taken daily from the gradebook of the teacher providing instructional service during the first block or period of the day. (Refer to the document, Student Attendance Reporting Procedures PK-12, 2013-14).
ATTENDANCE BULLETIN
Each school will run a daily Attendance Bulletin and maintain a copy as part of the audit trail for attendance and FTE reporting. The Summer Session Informational Bulletin for Elementary and the Summer Session Informational Bulletin for Secondary Schools are available at . Please note that if at any time a school is unable to enter attendance data or print the Attendance Bulletin, the school should notify the Federal and State Compliance Office as soon as possible, via Self Service at .
Any student who does not complete 2014 Summer Services must be withdrawn from ISIS with the applicable withdrawal code (same codes as regular school year). Updating the ISIS file is as important during 2014 Summer Services as it is during the regular school year.
Absences
All absences will initially be recorded as “U”, unexcused absences, in the ISIS Online Attendance System. Upon receipt of a valid reason for the absence, the school will change the status to “A”, excused. Any student attending Summer Services who accumulates two or more unexcused absences is subject to withdrawal from the summer session. For questions regarding attendance/absences, please contact
Ms. Charlene Burks, Administrative Director, Federal and State Compliance Office, at 305-883-5323.
Principal's ATTENDANCE Report Calendar
The Principal's Attendance Report Calendar for the summer is as follows:
|GRADE LEVEL |BEGINNING DATE |ENDING DATE |NO. OF DAYS IN REPORTING |ONLINE PRINCIPAL’S |
| | | |PERIODS |CERTIFICATION |
| | | | |OF ATTENDANCE |
|Elementary |7/7/14 |8/1/14 |20 |August 1, 2014 |
|Middle |7/7/14 |8/1/14 |20 |August 1, 2014 |
FTE REPORTING SURVEY WEEK
The FTE Survey will be conducted during the week of July 7 - 11, 2014 (2014-15 Survey 1) for the 2014 Summer Services. Procedures will be forwarded to schools prior to the survey. ALL SCHOOLS ARE REQUIRED TO EMPLOY PERSONNEL EXPERIENCED IN FTE PROCESSING.
Cumulative Folders
Cumulative Folders for "New" Students and Students from Parochial, Private Schools, or Home Education Programs
The school which registers the student for summer will be responsible for the preparation of a cumulative folder for the student. All students registering for 2014 Summer Services are to follow the normal entry procedures. Transmittal lists from the home school to the Summer School must indicate that all students have met the requirements for initial entry into M-DCPS. Upon completion of the 2014 Summer Services, the Instructional Summer Center will forward to the appropriate school the cumulative folders and an accompanying transmittal list.
Report Cards
Elementary programs will not implement a grade reporting process. Secondary schools will export grades to ITS; the report cards will be available for pick up from ITS based on the following schedule:
|End of Period |Gradebook Upload to ITS |Report Cards to Schools |Report Cards to Parents |
|8/1/14 |8/1/14 |8/5/14 |8/5/14 |
Regardless of a student’s exceptionality, all teachers must assign grades utilizing the same report card that is used for general education students.
For additional information or questions related to Attendance/FTE Reporting, contact the Federal and State Compliance Office at 305-883-5323.
SECTION II
INSTRUCTIONAL PROGRAMS AND OTHER SUMMER SERVICES
INSTRUCTIONAL PROGRAMS
ELEMENTARY SCHOOLS
STUDENT ELIGIBILITY CRITERIA, GRADE 3
Summer services are limited to intensive supplemental reading services for eligible students through the Florida Department of Education Summer Reading Camps Fund and remediation services funded under Title I. These services are for M-DCPS and Charter School students. The school day will be composed of twenty (20) full days of instruction. Eligible students are as follows:
• Retained grade 3 students;
• Rising grade 3 students who scored below the 50th percentile on the Stanford Achievement Test (SAT-10) Reading Comprehension subtest.
GRADE 3 Summer Reading Camps Program Course Codes
The following course codes and homeroom codes should be used to enroll eligible grade 3 (Non-ESOL) students in the 2014 Summer Reading Camps:
|Grade(s) |Eligibility |Course Code |Homeroom Code |
|3 |Retained (Non-ES0L) |5010020E100 |5400000E000 |
|3 (rising) |Below the 50th percentile on the SAT-10 Reading |5010020D100 |5400000D000 |
| |Comprehension subtest. (Non-ESOL) | | |
SUMMER ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP)
1. Eligible grade 3 students who are enrolled in summer, inclusive of Charter School students, will participate in the July 30 - July 31, 2014, summer administration of the AAGTP.
2. Eligible grade 3 students who are not enrolled in summer, inclusive of Charter School students, may participate in the summer administration of the AAGTP.
3. All eligible students, inclusive of Charter School students, will have to pre-register by the deadline of July 28, 2014, to participate in the administration of the AAGTP. Test registration information is provided by the student’s home school. Registration after the aforementioned deadline may be approved by the school site administrator.
4. Parents of retained 3rd Grade students must be informed about the deadline to pre-register for the summer administration of the AAGTP.
CHARTER SCHOOLS
Charter School students, who meet the third grade and other summer service program requirements, will be eligible to receive summer services at the school site serving their assigned M-DCPS home school. Eligible students enrolled will not count toward the public school’s summer cap. M-DCPS schools that enroll eligible Charter School students will receive additional funding to support the instruction of these students.
SPECIAL EDUCATION
The eligibility requirement for Summer Services (not ESY) for students with disabilities in grade 3 is the same as for non-disabled peers. Students with disabilities who participate in the 2014 Summer Services by meeting the eligibility criteria may need support and related services, as delineated on the students’ IEPs. For additional information contact the SPED Service Center Instructional Supervisor.
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL)
This program provides maximum opportunity for the rapid acquisition of English and a smooth transition into the regular English Language Arts program. The English for Speakers of Other Languages (ESOL) program for English Language Learner (ELL) students who meet the 2014 Summer Services student eligibility criteria will be offered at all Instructional Summer Centers where such students are in membership (funded through Title I).
Staff Selection/Assignment/Qualifications
All ESOL teachers will have prior training and/or experience in the teaching of ESOL. The same certification and training requirements that apply during the regular school year apply during the summer for teachers that are not beyond training timeline for META. ESOL assignments during the summer will generate the same training requirements as those required during the regular school year that is the ESOL endorsement. Eligible students will be counted within the basic FTE Cap.
SUMMER ESOL COURSE CODES
The following course codes and homeroom codes should be used to enroll eligible grade 3 (ESOL) students in the 2014 Summer Reading Camps:
|Grade(s) |Eligibility |Course Code |Homeroom Code |
|3 |Retained (ESOL) |5010020EE00 |5400000E000 |
|3 (rising) |Below the 50th percentile on the SAT-10 Reading Comprehension |5010020DE00 |5400000D000 |
| |subtest (ESOL) | | |
Grouping Students
ELL students, Levels I-IV, are grouped when possible, according to English proficiency. If a school does not have sufficient ELL students to form ESOL self-contained classes at the third grade level, ESOL will be provided by the basic classroom teacher who is ESOL endorsed or within training timelines. For additional information, please contact Ms. Beatriz Zarraluqui, District Director, Bilingual Education and World Languages Programs, at 305-995-2428.
ALLOCATIONS FOR GRADE 3
The 2014 Summer Services for Grade 3 is funded using basic teacher allocations and a class ratio of 1:18.
|GRADE LEVEL OR CATEGORY |RATIO* |COMMENTS |
|Grade 3 (Retained) |1:18 |Intensive Instructional Services |
|Grade 3 (Rising) |1:18 |Intensive Instructional Services |
|School Monitor |1 Full-time (22 days) |Elementary and K-8 Instructional Summer Center |
*For budgetary purposes only: The budget will not be adjusted for additional third grade basic enrollees above the cap. No additional support positions are available for Summer Services.
No units will be allocated under Program 6601. ESOL self-contained will be served under the same program as Grade 3 Summer Reading Camps.
MIDDLE SCHOOLS
STUDENT ELIGIBILITY CRITERIA, GRADES 7 AND 8
Summer Services Program is limited to twenty (20) half-days of academic instructional services in Mathematics, Language Arts, Social Studies, and Science for students in grades 7 and 8 who meet eligibility criteria. Grade 7 and 8 students, who receive a failing grade, may take up to one course to facilitate promotion to grades 8 and 9. Classes will be held at designated K-8 Centers, middle schools, and at selected special education center schools. The appropriate supplemental instructional services in grades 7 and 8, as described before, are funded through Title I.
Priority for enrollment will be given as follows:
• Grade 8 – First Priority; one course leading to promotion to grade 9
• Grade 7 – Second Priority; one course leading to promotion to grade 8
COURSE OFFERINGS
In order to facilitate the planning of student summer schedules, each secondary summer center is to develop and transmit a description of anticipated course offerings to all its feeder schools. This description of course offerings must include the course number, course sequence number, and course title in order that the sending school may correctly fill in the 2014 Summer Services Subject Selection Form. Also, each center needs to be sure to indicate on the form whether the course is being taken as a make-up course or for purposes of promotion.
Mid-term and final examinations ensuring mastery of course competencies will be developed and utilized at the Instructional Summer Center.
SPECIAL EDUCATION
The eligibility requirement for Summer Services (not ESY) for students with disabilities, grades 7 and 8, is the same for non-disabled peers. Students with disabilities who participate in the 2014 Summer Services by meeting the eligibility criteria may need support and related services, as delineated on the students’ IEPs. For additional information contact the SPED Service Center Instructional Supervisor.
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL)
This program provides maximum opportunity for the rapid acquisition of English and a smooth transition into the regular English Language Arts program. The ESOL program for ELL students who meet the 2014 Summer Services eligibility criteria will be offered at all Instructional Summer Centers where such students are in membership (funded through Title I).
SUMMER M/J LANGUAGE ARTS ESOL COURSE CODES
The M/J Language Arts/ESOL required courses for ELL students are listed below. Any ELL student who failed these courses must be registered for the appropriate grade level course. These courses are recommended for use during the regular school year. In the summer, use these numbers only for those students who failed the course during the regular school year and meet eligibility. No allocation will be provided above the FTE Cap.
|Grade(s) |Eligibility |ESOL Course Code |
|7 |Course Recovery and Promotion |100201002 |
|8 |Course Recovery and Promotion |100202002 |
Grouping and Scheduling Students
If a school does not have sufficient ELL students to form grade-level or consecutive grade level M/J Language Arts through ESOL classes, such students will be scheduled with other students in the appropriate grade-level English Language Arts classes. The teacher will be ESOL endorsed.
ALLOCATIONS* FOR GRADES 7 AND 8
The 2014 Summer Services for grades 7 and 8 is funded using basic teacher allocations and a class ratio of 1:25.
|Grade Level or Category |Ratio |Comments |
|7 and 8 |1:25 |Intensive Instructional Services |
|(Course Recovery) | | |
| |1 Hourly; 5 hours daily for 22 days. Hours worked may not exceed 110|Middle |
|School Monitor |hours. |Instructional Summer Center |
*For budgetary purposes only in middle schools, as prioritized: grade 8 - first priority / grade 7 - based on space availability. The budget will not be adjusted for additional enrollees above the cap.
Counselors
No allocation for 2014 summer is provided.
Social Workers
No allocation for 2014 summer is provided.
Extra Period Teaching Supplements
Based on the proposed summer schedule, no extra period teaching supplements will be required for the Summer School Program. Any extra period supplements paid will be charged to the school's discretionary (02) account.
SENIOR HIGH SCHOOLS
STUDENT ELIGIBILITY CRITERIA, GRADES 9, 10, 11, AND 12
Senior high school students focus will be on advancing progress, promotion, and increasing opportunities for graduation. High school students may attend an adult education program for credit recovery.
In order to process the August 2014 graduation for twelfth grade students who attended the adult program to earn graduation credit, the following action must be taken:
• Schools must enter students into their high school’s summer file with the entry date of 07/31/14 by 5:00 p.m. on Friday, August 1, 2014.
• Prior to 5:00 p.m. on Friday, August 1, 2014, course and grade information earned in the adult center will be entered programmatically to the Course Transfer/Credit Evaluation (TRACE) system by ITS. This will ensure the credit and grade earned in the adult course(s) are used in the graduation calculation.
• At 4:00 p.m. on Saturday, August 2, 2014, ISIS will be inactivated for Rollover Processing. Student’s GPAs and credits earned will be updated prior to graduation processing.
• Schools must verify that each student has met all criteria for graduation. Students who are missing graduation criteria will be withdrawn as a “DNE” (No Show).
• Students that meet the graduation criteria will be withdrawn as a “W06” if no graduation code is entered. If a Graduation Type has been entered, the student will be withdrawn with the appropriate graduation code.
• Students shall not be withdrawn from the current school. Do not withdraw students that will be attending the Adult Education Program with a W26.
The eligibility requirement for Summer Services (not ESY) for students with disabilities, grades 9 to 12, is the same as for non-disabled peers. Students with disabilities who participate in the 2014 Summer Services by meeting the eligibility criteria may need support and related services, as delineated on the students’ IEPs. For additional information, contact the SPED Service Center Instructional Supervisor.
For additional information regarding adult education co-enrollment, please contact
Ms. Anthenisia Jackson, Instructional Supervisor, Adult and Community Education, at
305-558-8000.
OTHER INSTRUCTIONAL PROGRAMS
EXTENDED SCHOOL YEAR (ESY) SERVICES FOR STUDENTS WITH DISABILITIES
Students with disabilities, ages 3 to 21, who have an IEP, may be eligible for ESY services, even if other 2014 Summer Services Program eligibility criteria are not met. ESY services include special education and related services provided beyond the regular 180-day school year through the IEP process. The determination of whether a student receives ESY services, the type of services, and the duration and frequency of services, is an individual decision made by the IEP Team. The determination of ESY services is made by the IEP Team and is based on the individual goals delineated on each student’s IEP, in accordance with District procedures and federal mandates. Students who are eligible for ESY services can participate at any time within the timeframes specified. Services vary in intensity, type, and location depending upon the students’ needs. Services are typically provided using the same time allotted for the basic summer program.
To prepare for the registration, scheduling, and delivery of services, the current school is to verify that ESY services are documented on the corresponding student’s IEP and that the assigned ESY school location number is entered in SPED - Electronic Management System (EMS).
An IEP copy must be available in SPED-EMS and include the end of year status reports on IEP goals.
Periodic updates, forms, and additional information including enrichment activities are available through the ESE website at .
NOTE: Students eligible for both 2014 Summer Services and ESY services may select to participate in one of the two programs; however, participation in the 2014 Summer Services is recommended.
Prekindergarten Program for Children with Disabilities
Only Prekindergarten children with disabilities whose IEPs reflect ESY services are eligible to participate. ESY services will be provided at the same sites serving eligible Pre-K to grade 5 students.
ESY REPORTS (SPED-EMS AND CONTROL-D)
The list of students to receive ESY services is accessed through the SPED-EMS Reports Tab. This report is helpful for completing the student request lists for special transportation, planning for the delivery of services, and scheduling the required services.
It is recommended that all school locations utilize the report function available through the SPED-EMS to identify and monitor the list of students eligible for ESY, per the IEP, and the support and services designated.
REGISTRATION PROCEDURES FOR STUDENTS RECEIVING ESY SERVICES
Specific courses were created for ESY in order to identify students with disabilities receiving ESY services versus those in the Summer Services Program. The following is provided to assist in the completion of the registration of students receiving ESY services.
The current school is to future into summer all ESY students receiving school based services. For students receiving one to three days of service(s) per week, including walk-in, registration is to be completed at the ESY site on the first day the student is present. All other students should be pre-registered.
Students approved for public McKay Scholarships should attend the summer school/ESY location based on their actual residence and not the public school assigned through the McKay during the 10-month school year.
GRADES Pre-K – 5 (ELEMENTARY)
All elementary school courses must be reported to the FDOE from the students’ schedules. The ESY and homeroom courses must be entered on the Student Record/Subject screen (PF1).
ESY sites with students registered in Pre-K to grade 5 are to create a Master Schedule with the “EY” and homeroom courses listed below; then enter them on the PF1 student schedule screen in accordance with the IEP. This schedule must include a homeroom course, as this course will be used to take Electronic Gradebook attendance.
1. Use the specific subject course number for grades Pre-K – 5 to schedule all students into the corresponding homeroom course.
|Homeroom Course # |Grade |Sequence |
|5400000A000 |Pre-K |0000 |
|5400000B000 |KG |0001 |
|5400000C000 |1st |1001 |
|5400000D000 |2nd |2001 |
|5400000E000 |3rd |3001 |
|5400000F000 |4th |4001 |
|5400000G000 |5th |5001 |
2. Use the following course numbers for grades Pre-K – 5 to create a master schedule and schedule students based on the ESY SPED-EMS Reports. These reports provide the list of appropriate services for each student. The course schedule must be verified with the actual IEP. All academic services are provided through the Instructional Support courses as listed below:
|ESY Course Names & Numbers |Pre-K-5 |
|Prekindergarten Disabilities: Age 3-5 (Part Time) Instructional Support |7650130AP00 |
|ESY Course Names & Numbers (Continued) |Pre-K-5 |
|Therapeutic Instructional Support: PK-5 (ESY) |7700010EY00 |
|(Grades K-5) | |
|Speech and Auditory Training: PK-5 (ESY) |7763020EY00 |
|(DHOH Itinerant Instructional Support) | |
|Expanded Core Competencies: PK-5 (ESY) |7763080EY00 |
|(VI Itinerant Instructional Support) | |
|Speech Therapy: PK-5 (ESY) (F) |7763030EY00 |
|Language Therapy: PK-5 (ESY) (G) |7763040EY00 |
|Occupational Therapy: PK-5 (ESY) (D) |7763050EY00 |
|Physical Therapy: PK-5 (ESY) (E) |7763070EY00 |
Additional instructions are available in the Summer Session Informational Bulletin for Elementary Schools, available through e-handbooks at .
SECONDARY
ESY sites are to create a Master Schedule with the “EY” courses as follows:
|ESY |6-8 |9-12 |
|Course Names & Numbers | | |
|Therapeutic Instructional Support: 6-8 (ESY) |7800010EY00 |7900010EY00 |
|Therapeutic Instructional Support (ESY) 9-12 | | |
|Speech and Auditory Training: 6-8 (ESY) |7863020EY00 |7963040EY00 |
|Skills for Students who are Deaf or Hard of Hearing (ESY) 9-12 | | |
|(DHOH Itinerant Instructional Support) | | |
|Unique Skills Vision: 6-8 (ESY) |7863080EY00 |7963080EY00 |
|Learning Strategies (ESY) 9-12 | | |
|(VI Itinerant Instructional Support) | | |
|Speech Therapy: 6-8 (ESY) |7866030EY00 |7966030EY00 |
|Speech Therapy (ESY) 9-12 (F) | | |
|Language Therapy: 6-8 (ESY) |7866040EY00 |7966040EY00 |
|Language Therapy (ESY) 9-12 (G) | | |
|Occupational Therapy: 6-8 (ESY) |7866050EY00 |7966020EY00 |
|Occupational Therapy (ESY) 9-12 (D) | | |
|Physical Therapy: 6-8 (ESY) |7866070EY00 |7966010EY00 |
|Physical Therapy (ESY) 9-12 (E) | | |
Enter the courses on the PF1 student schedule screen in accordance with the IEP. ITS will programmatically update the PF21 screen, the Summer ESE Courses screen, with the course information from the Master Schedule and student schedules (PF1). The ESY SPED-EMS Report is a valuable resource in this process.
Additional instructions are available in the Summer Session Informational Bulletin for Secondary Schools available through e-handbooks at .
SPECIAL TRANSPORTATION FOR ESY
A transportation form has been developed to communicate information regarding SPED students who require specialized transportation to access school based ESY services. The forms may be accessed through the ESE website at .
2014 Extended School Year (ESY) Transportation List
The current school is to complete and submit the 2014 Extended School Year (ESY) Transportation List (FM-7042) as soon as receiving schools have been identified. See Appendix D for sample of the form. For the most updated version, please refer to the ESE website. Fax the completed forms to Ms. Denise Letourneau at
305-251-8502 or 305-234-8024 and to the appropriate SPED Service Center Instructional Supervisor. This form is to be completed and submitted for initial requests and any subsequent revisions or deletions.
Students approved for public McKay Scholarships should attend the summer school/ESY location based on their actual residence and not the public school assigned through the McKay during the 10-month school year.
Note: Please refer to Section III of this document for special transportation procedures for students with disabilities accessing 2014 Summer Services.
DELIVERY OF ESY SERVICES
Teachers providing ESY services are required to maintain attendance and participation logs utilizing the School-Based Extended School Year (ESY) Services Log: 2014
(FM-6574). See Appendix D for sample of form. For the most updated version, please refer to the ESE website. Teachers must access a copy of each student’s IEP in
SPED-EMS and utilize it to provide the designated services. Recommended activities and support materials are available through the ESE website at . Select “Site Directory/Services and Programs” then scroll down to find “ESY.”
At the close of ESY services, the original ESY Services Log is to be filed in the student’s record folder, if the cumulative file is available. If the cumulative file is not available, both the original and the copy are to be sent to the SPED Service Center so that the original can be forwarded to the school with the student’s record folder.
ESY materials and supplies remaining at the end of the services are to be boxed and labeled and will be pick-up by SPED so that they may be available for future use.
ALLOCATIONS
ESY is provided based on the requirements of the Individuals with Disabilities Education Act (IDEA) and implementation of the regulations of 34 CFR 300.309. ESY allocations are based on the unique needs of the individual student and the frequency of specialized instruction and supplementary and related services according to the IEP. Therefore, the pupil/teacher ratio is determined by the services required for those in attendance.
Projected staff allocations will be provided by ESE based on registration information and the SPED-EMS IEP. Allocation adjustments between the initial allocation and the first day of ESY, based on verified enrollment revisions, will be processed as needed. Any hiring above the provided staff allocation must be pre-approved.
Materials, Equipment, and Supplies (MESA), SPED Schools
No MESA allocation is provided.
DUAL ENROLLMENT
M-DCPS is committed to providing opportunities for students to accelerate course study and to enroll in advanced academic classes. Florida Statute, Title XLVIII, chapter 1007.27, states that it is the Legislature’s intent “that a variety of articulated acceleration mechanisms be available for secondary students attending public educational institutions.”
The Summer School Program offers dual enrollment courses, one such mechanism, to allow qualified students to receive high school and college or university credit concurrently. Incoming tenth, eleventh, and twelfth grade students, who meet minimum requirements, as stipulated by state statute and the individual colleges or universities, may enroll in such classes. Minimum requirements may include a 3.0 unweighted grade point average (GPA) and a passing score on the Postsecondary Education Readiness Test (P.E.R.T.). Dual enrollment provisions require the college or university to waive tuition and the District to fund the cost of the textbooks. Students are, however, responsible for their own transportation.
The summer semesters at Miami Dade College will be held as follows: First six (6) weeks: May 12, 2014 – June 20, 2014, Second six (6) weeks: June 23, 2014 –
August 1, 2014, Twelve (12) weeks: May 12, 2014 – August 1, 2014.
The summer semesters at Florida International University (FIU) will be held as follows: Summer A: May 12, 2014 – June 20, 2014, Summer B: June 23, 2014 –
August 1, 2014, Summer C: May 12, 2014 – August 1, 2014.
Standard dual enrollment procedures should be followed when registering students for summer college or university courses, including the completion of the “Dual Enrollment Authorization Request Form” (FM-6477). See Appendix D for a sample of the form. This form is available through the school’s Dual Enrollment Counselor or by calling the Advanced Academic Programs at 305-995-1934. All Dual Enrollment courses taken in the summer must be entered in TRACE in order to capture the student and course information. All Dual Enrollment courses taken in the summer 2014 that are entered in TRACE will count in the High School Accountability calculation for the school year 2013-2014. Summer Dual Enrollment courses must be entered via TRACE, including the posting of final grades, no later than October 1, 2014, for courses to be credited toward the 2013-2014 school year accountability points.
Additional guidelines and information related to the summer dual enrollment program have been sent directly to schools via Weekly Briefing #15545.
Questions concerning dual enrollment procedures and guidelines should be directed to Dr. Lisette T. Rodriguez, District Supervisor, Advanced Academic Programs, at
305-995-1934. Questions related to academic advisement regarding dual enrollment should be directed to Mr. Carlos A. Viera, Curriculum Support Specialist, Division of Students Services, 305-995-7320.
Florida Virtual School
During the summer, Florida Virtual School (FLVS) provides middle and high school courses to students. Registration is available on their website at with the approval of the school site counselor.
ALTERNATIVE EDUCATION
As of the 2012-2013 school year, alternative education schools report to their respective demographic Region Centers. For information regarding alternative education schools, you may access the link or contact the appropriate Region Center: North, Central, or South.
EDUCATIONAL ALTERNATIVE OUTREACH PROGRAMS (EAOP)
The Educational Alternative Outreach Programs (EAOP) location reports to the Office of School Operations/Alternative Education. This office supervises and monitors the educational programs offered throughout the community and the Juvenile Justice Center School (JJCS), which offers academic instruction for detained students during their juvenile justice court proceedings.
The EAOP is comprised of centers, which serve students who are outside the mainstream of traditional programs. The EAOP is divided into four categories: detention centers, drug/alcohol rehabilitation centers, alternative programs, and temporary shelters. Residential and day treatment programs operating under the Department of Juvenile Justice (DJJ), offer 240 instructional days in alignment with state statutes. Selected EAOP centers serve students awaiting trial with Miami-Dade County Department of Corrections and Rehabilitation.
For more information regarding these programs, contact the Office of School Operations/Alternative Education at 305-995-1270.
iSUMMER: LEARNING ON-THE-GO
For a third year in a row, the District will provide links to online applications, tools, and games that all students can access via the Student Portal from anyplace with internet connectivity. These resources will allow students in grades K-12 to practice and apply what they learned during the school year and to explore new concepts. Content will include district-licensed applications, as well as new resources made available exclusively for summer 2014.
E-Learning: Mobile Device Summer Checkout - Summer Prep Programs
▪ Senior high school students who passed the Algebra 1 course, but failed the Algebra 1 End of Course (EOC) assessment, will be eligible to checkout tablet computers from their schools in order to participate in online Algebra 1 EOC assessment prep modules.
▪ Rising seniors who failed the FCAT reading assessment will be eligible to checkout tablet computers from their schools to access online assessment prep resources in preparation for the next administration of the ACT, in order to receive a concordant score and fulfill the graduation requirement.
▪ Adult education centers located at senior high schools will open their media centers for students in need of Internet access.
Specific information about these offerings was provided by the Office of Academics and Transformation, via Weekly Briefing #15637.
Rising 5th grade students in the nine (9) Connect@Home Elementary Schools will continue the use of i-Ready software for Reading and Mathematics throughout the summer. For additional information, please contact the Instructional Technology Department, at 305-995-7603.
VOLUNTARY PREKINDERGARTEN (VPK) PROGRAM
The M-DCPS Summer Voluntary Prekindergarten (VPK) Program will be housed at two locations.
VPK SUMMER PROGRAM PRE-K CENTERS
|Location # |Summer VPK Center |Address |
|3181 |Melrose Elementary School at Bethune Early Childhood Center |2900 N.W. 43rd Terrace |
| | |Miami, Florida 33142 |
|4461 |Pine Villa Elementary School at Isaac Withers Early Childhood Center |21300 S.W. 122nd Avenue |
| | |Miami, Florida 33170 |
Weekdays: June 9, 2014 – August 4, 2014 (300 hours) 7:30 a.m. – 4:00 p.m.
No school on Friday, July 4, 2014.
Instructional Time: 300 instructional hours for students – 40 days (7.5 hours of instruction per day and 60 minutes for rest/quiet time).
Curriculum
The prekindergarten program of M-DCPS utilizes the High/Scope Preschool Curriculum Framework which provides experiences for oral language and concept and skills development through active manipulation of materials. The curriculum provides opportunities for children to make decisions, initiate activities, solve problems, develop a positive sense of self, and practice critical and creative thinking.
Additionally, the literacy instruction will be provided through the use of the Scholastic Big Day for Pre-K program. The program focuses on these major areas of literacy development: phonological awareness, alphabet knowledge, concepts of print and comprehension, emergent writing, and oral language. The components foster the cognitive and literacy learning skills needed for success in Kindergarten. The themes that will be used for the summer are:
Theme 4: Awesome Animals
Theme 5: Imagine It, Make It
Theme 7: Nature All Around Us
The Summer VPK Program is based on the Florida Early Learning and Developmental Standards for Four-Year-Olds (2011). The program’s instructional focus will address the following domains:
• Physical Development
• Approaches to Learning
• Social and Emotional Development
• Language, Communication, and Emergent Literacy
• Cognitive Development and General Knowledge
STAFFING
• Hourly certified teachers: Priority will be given to those certified in early childhood and experience in prekindergarten. Each teacher will have a class with a maximum of 11 children and will teach either Block 1 or Block 2. This means that a given class of students will have two teachers throughout the day.
Teacher Block 1 – Hired in hourly assignments 7:15 a.m. – 12:15 p.m.
Teacher Block 2 – Hired in hourly assignments 11:15 a.m. – 4:15 p.m.
o Minimum of 4 students in a class
o Maximum of 11 students in a class
o If enrollment exceeds the maximum per class (11), another teacher must be hired. The number of children enrolled and in attendance must be divided among all of the teachers to ensure that at least 4 children are in each class.
o If enrollment drops below the minimum of 4 children per teacher, classes must be consolidated and appropriate personnel reduction action taken. VPK Summer Program employment is contingent upon student enrollment.
NOTE: Two classes (2 teachers/maximum 22 children) may share a classroom. Student Instructional Hours: 7:30 a.m. – 4:00 p.m., Monday through Friday.
For additional information, please contact Ms. Kim Roy, Instructional Support Specialist, Voluntary Prekindergarten Program, at 305-995-1588.
PAYROLL
All personnel for the VPK Summer Program must be hired on hourly assignments using program number 8504.
• Part-time employees – to report time worked by part-time employees during this period, use the existing reporting screens; “Report Time – P/T-Hourly” link. Indicate total number of hours worked per week.
• Additionally, payroll is due by 2:00 p.m. on payroll due dates (NO EXCEPTIONS). It is critical that each administrator assigns an alternate input and an alternate approver. To assign an alternate approver, who does not work at the same location, please send an e-mail with the pertinent information to: ERP_Security@ and copy Ms. Odalis J. Garces, District Director, Payroll Department.
STUDENT ATTENDANCE
Students must be entered into Location Number 9003.
When entering the students into ISIS, the school must utilize program code “V” and course code number 5100590A1. The “O” status code indicates that the student is not counted in the school’s attendance for FTE purposes. The VPK Summer Program does not generate FTE/FEFP. The Certificate of Eligibility (COE) number must be entered into ISIS to complete the child’s registration.
PARENT ACTION
▪ Parents must obtain a COE online at the Early Learning Coalition of
Miami-Dade/Monroe website: or in person at an Early Learning Coalition Eligibility Service Center. The centers locations are as follows:
Central Service Center
United Way Ansin Building
3250 SW 3rd Avenue, 1st Floor
Miami, FL 33129
North Service Center
Golden Glades Office Park
1515 NW 167th Street, Suite 320
Miami Gardens, FL 33169
South Service Center
The Centre at Cutler Bay Condominiums
19001 SW 106th Avenue, Unit C-109
Miami, FL 33157
▪ Parents must present a COE for the 2013-2014 school year for children who turned 4 years old on or before September 1, 2013. Children attending the program are entering kindergarten for the 2014-2015 school year and have never attended a 2013-2014 public or private VPK program.
▪ Parents must present complete school registration documents.
TRANSPORTATION
No transportation will be provided for prekindergarten students for the VPK Summer Program.
FOOD SERVICES
Meal services will be provided.
STUDENTS WITH DISABILITIES
The Summer VPK Program is not equipped to provide services prescribed on an IEP or ESY. Please refer to Section II for the Prekindergarten Program for Children with Disabilities. Other questions regarding Summer VPK for students with disabilities may be answered at .
OTHER SUMMER SERVICES
BEFORE/AFTER SCHOOL PROGRAMS
Before/After School Programs are offered annually at 231 elementary schools and middle school locations through the Community Education and Before/After School Programs.
Summer Camps
During the summer (Monday, June 9, 2014 through Friday, August 15, 2014), approximately 100 locations will offer full-day fee-supported summer camps and fee-supported before and after school programs. A list of the 2014 Summer Camp sites may be found at . For additional information, please contact the Office of Community Education and Before/After School Programs at 305-817-0014, Monday through Friday, from 8:00 a.m. until 4:30 p.m.
Middle School Enrichment Programs
Middle School Enrichment Programs (grant funded) will not be operational during the summer but will resume in early September 2014. For further information, please call Ms. Estrella Diaz at 305-995-2304 or Mr. Victor Ferrante at 305-817-0014.
COLLABORATIVE INITIATIVES
Cooperative academic and recreational services will be provided at paired school sites to the extent practicable. M-DCPS will work in conjunction with various municipal agencies, community partners, and institutions of higher education in an effort to provide safe and maximized services for the students of Miami-Dade County. See Appendix B for the list of mayors and Parks and Recreation Departments within
Miami-Dade County, Florida.
NATIONAL ACADEMY FOUNDATION (NAF) SUMMER INTERNSHIP PROGRAM
As part of a career-focused educational experience, Miami-Dade County Public Schools NAF academy students take part in an ongoing series of work-based learning activities, culminating with a compensated internship completed typically during the summer between 11th and 12th grade.
The internship experience gives students a chance to gain real world, hands-on experience, make lasting professional connections, and discover more about their interest and proficiency along a specific career path. Internship experiences are linked to students’ future career goals in order to make learning more engaging and relevant. The business partners who hire NAF academy students as interns benefit from the
efforts of enthusiastic, prepared, and highly conscientious workers and get the chance to train and recruit future employees.
For additional information, please contact Dr. Lupe Ferran Diaz, Executive Director, Career Technical Education, at 305-693-3030, or email at LupeDiaz@.
COMMUNITY EDUCATION CENTERS
M-DCPS Community Education Centers operate on a 12-month basis. Each site offers a variety of educational, recreational, cultural, social, and enrichment programs for people of all ages. Community Education Centers also provide opportunities for all community members to participate and make maximum use of public school facilities. Presently, there are 15 Community Education Centers and 22 Adult and Community Education Centers in operation during the school term. A list of all Community Education Centers may be found at .
For additional information, please contact your neighborhood Community Education Center or call the Office of Community Education and Before/After School Programs at 305-817-0014, Monday through Friday, from 8:00 a.m. until 4:30 p.m.
HAZARDS OF EXPOSURE TO THE SUMMER SUN
In previous summers, there have been several instances of parents'/guardians’ complaints concerning their children becoming badly sunburned during extended outdoor activities such as marching band practice, athletic practice, water safety activities, and field trips.
The following is recommended:
• Student exposure during the peak sun hours 10:00 a.m. to 3:00 p.m. should be limited. Students should be out of the sun at regular intervals. If possible, shaded areas for activities should be utilized.
• Encourage students to apply sunscreen at least 15 to 30 minutes before going outside for extended periods of time for band practice and athletic practice. The extra time allows the active ingredients to sink into the skin. They should apply sunscreen frequently while in the sun.
• Students should not stop using sunscreen even after they have begun to tan. Tanned skin is no protection against ultraviolet rays of the sun.
• All students should be fully hydrated prior to participation in prolonged physical activity. Drinking 12 to 20 ounces of fluid 10 to 20 minutes prior to exercise is recommended.
• Throughout prolonged exercise, students should consume at least eight (8) ounces of fluid every 15 to 20 minutes.
• Clothing should be lightweight and absorbent to facilitate the evaporation of sweat.
• Acclimate the students to exercising in hot humid conditions; DO NOT ELIMINATE the activity.
• Permit students to wear hats while outdoors during physical education classes; this does not conflict with the school’s no hat policy.
• Recommend to parents that students apply sun screen with a SPF 30 or higher prior to leaving home, when the students will be participating in outdoor activities.
Your cooperation in bringing this information to the attention of staff members involved in band practices, athletics, and field trips in your 2014 Summer Services Program is strongly recommended.
SECTION III
OPERATIONAL GUIDELINES
OPERATIONAL GUIDELINES
FOOD SERVICES
The Department of Food and Nutrition may provide breakfast and/or lunch meal service, as determined, in all Instructional Summer Centers under two (2) separate programs. The determination will be made based on the percent of students approved for free/reduced priced lunch during the 2013-14 school year. Schools with 50% or greater free and reduced approved applications will have no charge lunch available, and operate under the Summer Food Service Program for Children. Schools with less than 50% free/reduced approved applications will continue on the National School Lunch Program and lunch will be served according to the child’s eligibility. Breakfast will be at no charge as it is during the year. All meals available will be cold (breakfast and lunch). The receiving, distribution, and accountability of the meals will be done by school personnel – breakfast and lunch. Delivery of meals to the school will be determined after the level of service (number of students) is determined. Elementary, middle and senior high schools will receive breakfast and lunch service, using the provisions stipulated above.
PROGRAM I: NATIONAL SCHOOL BREAKFAST AND LUNCH PROGRAM
Through Program I, students eligible for free or reduced priced lunch during the regular school year will continue to receive summer lunch using the appropriate eligibility. Breakfast will continue to be at no charge. Breakfast and/or lunch service, as determined, may be offered, as per the stipulations mentioned above.
PROGRAM II: SUMMER FOOD SERVICE PROGRAM FOR CHILDREN
(All Meals Free to Students)
Participation in Program II is dependent upon criteria established by the Department of Agriculture. Program II provides for free breakfast and/or lunch to all students, 18 years of age and under, enrolled in summer school. The Summer Food Service Program for children regulations require that breakfast and lunch serving times is scheduled prior to the program’s start date. Breakfast and/or lunch service, as determined, may be offered, as per the stipulations mentioned above.
SPECIALIZED FOOD PREPARATION FOR STUDENTS WITH DISABILITIES
Specialized food preparation for students with disabilities must be coordinated with ESE. Please complete page 3 of the 2014 Extended School Year (ESY) and Summer Services Information Worksheet for any student with a disability requiring specialized food preparation and submit it to the SPED Service Center and the ESE office by Friday, May 16, 2014. See Appendix D for sample of form. For the most updated version of the form, please refer to the ESE website at .
TRANSPORTATION
TRANSPORTATION ELIGIBILITY
Transportation for the 2014 Summer Services Program will be provided to the following students:
1. Extended School Year (ESY) students with disabilities, who have a requirement in their IEP for transportation for ESY as a related service, will receive transportation in accordance with the requirements of their IEP. Refer to Section II for ESY special transportation procedures.
2. Students who are eligible for the 2014 Summer Services Program will receive transportation as follows:
• Students with disabilities will receive transportation in accordance with the requirements of their IEP.
• Regular education students who live less than two (2) miles from their assigned summer school WILL NOT receive transportation.
• Regular education students who live less than two (2) miles from their home school but more than two (2) miles from their summer school will receive a shuttle bus from their home school to their assigned summer school.
• Regular education students who live more than two (2) miles from their home school and more than two (2) miles from their assigned summer school will receive transportation from neighborhood bus stops. However, parents should be advised that bus stops may not be in the same locations as they were during the regular school year, and some students may have to walk a longer distance to get to and from their summer bus stop.
SPECIALIZED TRANSPORTATION FOR SUMMER SERVICES PROGRAM
Some students with disabilities may qualify to attend the 2014 Summer Services Program even though they are not eligible for ESY services. These are students who may need to attend the following programs:
• Students who were retained in grade 3;
• Rising grade 3 students who scored below the 50th percentile on the Stanford Achievement Test (SAT 10) Reading Comprehension subtest;
• Grade 8 – First Priority; one course leading to promotion to grade 9;
• Grade 7 – Second Priority; one course leading to promotion to grade 8.
All such students with disabilities shall receive transportation in accordance with the requirements of their IEP. If the IEP does not require transportation as a related service, then the students shall receive transportation on the same basis as regular education students. If the IEP does require transportation as a related service, then:
• The student’s current school must complete the 2014 Extended School Year (ESY) Transportation List (FM-7042). See Appendix D for a sample of the form. For the most updated version, please refer to the ESE website. This form is to be used only for students with disabilities who are not attending ESY (see Section II of this document for procedures for ESY students).
• The completed 2014 Extended School Year (ESY) Transportation List must be faxed to the attention of Ms. Denise Letourneau at the Department of Transportation South Administration Office. The fax numbers for the Transportation Administration Office are 305-251-8502 or 305-234-8024.
• The completed 2014 Extended School Year (ESY) Transportation List must also be faxed to the appropriate SPED Instructional Supervisor, as noted on the form.
SUMMER SCHOOL TRANSPORTATION (SST) SCREENS
Information on summer school bus routes and bus assignments for students attending the 2014 Summer Session will be available on the Summer School Transportation (SST) screens via the M-DCPS Intranet.
• Employees who need to access the SST screens must be granted access by the site administrator with “AAAA” authority for the work location.
• If assistance is needed with authorizing a person to have access to the SST screens, submit a HEAT ticket through the Employee Portal via .
➢ select New Issue and then select “Ask ITS a question”
➢ describe the problem
The SST screens for the 2014 Summer Session will be available beginning on Monday, June 2, 2014. The SST screens will be updated every night, so it is recommended that summer school staff check the SST screens at least daily to ensure they have the most current information on summer school bus routes and student bus assignments
PAYROLL SCHEDULE AND PROCEDURES
SUMMER STAFF MORALE
The morale of the summer center staff is an important factor in the success of the 2014 Summer Services/Extended School Year Program. Compensation of salary earned WHEN EXPECTED contributes a great deal to maintaining good staff morale. Therefore, it is imperative that the Instructional Summer/ESY Center administrators take the responsibility of ensuring that documents (e.g., sign-in sheets, etc.) are properly completed, input and approved in a timely manner. Failure to comply with processing deadlines will delay the employee’s payment.
It is essential that the person(s) assigned the responsibility for inputting and approving payroll, have access to all SAP time reporting training materials, as well as the Automated Summer School Program Procedures and that they be thoroughly familiar with them. In addition, it is important to know the name and the telephone number of the Payroll Specialist in the Payroll Department who is assigned to each Instructional Summer/ESY Center payroll. The use of these training materials and the Payroll Department telephone contact information should keep payroll problems from occurring.
PAYROLL PROCESSING SCHEDULE
The payroll processing procedures and the subsequent Payroll Processing Schedule have been provided to assist you in the prompt processing of payrolls.
Summer School Reporting – Important Notice!
• To report time for half-day teachers and full-time non-instructional – Follow the existing “F/T – Instructional” and “F/T - Non-Instructional” links. During the Summer Session, locations must report days present (attendances) using code 0100. It is very important to note that unlike the regular school year, for summer school, if code 0100 is not entered the employee will not be paid as present. Absences should be reported using the leave codes for “Summer 10-MO ONLY” listed on the Application for Short Term Leave Form (FM-5949 – Revision date 06-12). See Appendix D for sample of form.
• For part-time/hourly – Also follow the “Report Time – P/T-Hourly” link and indicate the total number of hours worked per week.
• For substitutes – There will NOT be a separate summer assignment set up for substitutes; you must use their existing sub assignments. To report time use the existing link: “Report Time – Substitutes”.
Please note that the input screens will display both types of employees: a) those for which only absences should be reported (such as 12-month employees); and b) those for which both days present and absences must be reported such as summer half-day teachers.
Additionally, payroll is due by 2:00 p.m. on payroll due dates. It is critical that each administrator assigns an alternate input (time specialist) and an alternate payroll approver. To assign an alternate payroll approver, who does not work at the same location, please send an e-mail with the pertinent information to: ERP_Security@ and copy Ms. Odalis J. Garces, District Director, Payroll Department.
Intersession
• Full-Time Employees – You will not be able to report time for full-time 10-month employees for any period during the intersession (Intersession is any period outside of the regular school year and outside of the regular summer school
(July 1, 2014 – August 1, 2014). For full-time employees that are required to work during the intersession, you must report them using the “Miscellaneous Payroll Transactions” link. You must report attendances using code 0150-Intersession. You must input four (4) hours for a half-day, or eight (8) hours for a full day. Absences other than injury or contagious disease will not be allowed during the intersession period.
• Time entries that are reported using the “Miscellaneous Payroll Transactions” link will not appear on the final roster. To access time that was input through the “Miscellaneous Payroll Transactions” link, click on “Display Working Times”. This report displays all the time information such as approval status, change history, person who entered, when it was entered and absence/attendance codes. These reports should be printed for your records. Records entered via the “Miscellaneous Payroll Transactions” link must be approved using the “Approve All Prior Pay Periods and Current & Prior Miscellaneous Transactions” link by the payroll approver.
• Part-time employees – To report time worked by part-time employees during the intersession period, use the existing reporting screens (links). If the pay period contains days from intersession, as well as Summer School days, all hours should be reported on the “Report Time – P/T-Hourly” link. However, be aware that hours worked during summer school must be reported on the summer assignment. To avoid confusion, please refer to the position control report to distinguish between personnel assignment numbers.
| | | |2014 SUMMER | | |
| | | |PAYROLL PROCESSING SCHEDULE | | |
| | | | | | |
| | | | | | |
|SAP PAY PERIOD|PAY PERIOD |STANDARD DAYS IN |ATTENDANCE SHEETS |INPUT SCREENS |FINAL ROSTERS |TIME TRANSFER & |PAYDATE |REMARKS |
|# |From - Through |THE PAY PERIOD |AVAILABLE TO PRINT |AVAILABLE ON-LINE |APPROVED BY 2:00 |PAYROLL PROCESS | | |
| | | | |TO INPUT TIME |P.M. |BEGINS | | |
|15 |7/04 - |9* |6/30 |7/7 |7/17 |7/17 |7/25 | |
| |7/17/2014 | | | | | | | |
|16 |7/18 - |10 |7/14 |7/18 |7/31 |7/31 |8/8 | |
| |7/31/2014 | | | | | | | |
|17 |8/01 - |1 |7/28 |8/1 |8/14 |8/14 |8/22 | |
| |8/14/2014 | | | | | | | |
| |
| |
|Full days for elementary schools and K-8 schools (teaching elementary school grades) - which includes two (2) full days of PD days on 7/1 and 7/2/2014. |
| |
|Half days for middle schools and K-8 schools (teaching middle school grades) - which includes two (2) half days of PD on 7/1 and 7/2/2014. |
| |
|* 7/3/2014 is a non-work day and July 4th is a non-paid Recess Day for all 10-month employees - DO NOT report any time unless the employee actually worked |
| |
|** Indicates EARLY PAYROLL APPROVAL REQUIRED |
| |
|Temporary Instructors: |
| |
|Temporary Instructors are paid at a daily rate of $97.00, however, their time must be input (reported) in half-day increments. |
TEMPORARY INSTRUCTORS
Temporary Instructors are paid at a daily rate $97.00; however, their time must be input (reported) in half-day increments.
FOOD SERVICE EMPLOYEES
The schedule for Food Service employees reporting to work at the Production Centers for 2014 Summer Services will be determined.
Professional Development Days
All teachers hired to work during the 2014 Summer Services shall report to their summer/ESY work location and participate in Professional Development Activities provided by the District or by each school.
• Full-day Teachers working the 20 full-day period for the Summer Reading Camps for retained third grade students and Literacy for rising third grade students will be afforded two full-days of Professional Development on Tuesday, July 1, 2014 and Wednesday, July 2, 2014. Eligible full-day teachers will accrue a sick leave accrual.
• Half-day Teachers working the 20 half-day period for students in grades 7 and 8 will be afforded two half-days of Professional Development on the mornings of Tuesday, July 1, 2014 and Wednesday, July 2, 2014. Eligible half-day teachers will accrue sick leave at one-half the rate it is accrued for full-time teachers.
• Teachers assigned to an ESY, Pre-K to Grade 5 elementary, Pre-K to Grade 8, or Pre-K to Grade 12 Center locations, will be afforded two full-days of Professional Development on Tuesday, July 1, 2014 and Wednesday,
July 2, 2014. Eligible full-day teachers will accrue a sick leave accrual.
• Teachers assigned to an ESY, Grades 6 to 12, middle school location, will be afforded two half-days of Professional Development on July 1, 2014 and
July 2, 2014. Eligible half-day teachers will accrue sick leave at one-half the rate it is accrued for full-time teachers.
All paraprofessionals (ESY only) hired to work during the 2014 Summer Services shall report to their summer/ESY work location and participate in Professional Development Activities provided by the District or by each school.
• Hourly paraprofessionals assigned to an ESY, Pre-K to Grade 5, elementary, Pre-K to Grade 8, or Pre-K to Grade 12 locations, will be afforded two days of Professional Development on July 1, 2014 and July 2, 2014.
• Hourly paraprofessionals assigned to an ESY grade 6 to 12 middle school location will be afforded two days of Professional Development on July 1, 2014 and July 2, 2014.
PERSONNEL
TEACHERS (INSTRUCTIONAL PERSONNEL)
(M-DCPS/UTD Contract, Article XVI -- SUMMER EMPLOYMENT)
CRITERIA FOR SUMMER EMPLOYMENT
All currently employed instructional staff members, including counselors, are eligible to apply for summer employment. It is the intent of the M-DCPS/UTD Contract to offer summer employment to the maximum number of eligible teachers and counselors. Personnel selected for employment in the 2014 Summer Services shall be notified as soon as possible.
Any personnel in a pending investigative status or on a performance improvement plan are not eligible for summer employment.
In accordance with the United Teachers of Dade Contract, Article XVI, Section 2c., teachers who are “beyond training timeline” for META related training are not eligible to teach in the 2014 Summer Services Program. Teachers who fall into this category will have their names blocked out from 2014 Summer Services employment.
In selecting teaching staff, the principal shall offer summer employment first to those teachers who have submitted the appropriate application on or before the established deadline, are certified in the subject area or are at the level in which they are selected to teach, and who are on a Continuing or Professional Service Contract. Principals wishing to hire any Probationary or Annual Contract teacher must request a waiver using the Probationary/Annual Contract Waiver Request for Summer 2014 form found on the 2014 HR Summer Services webpage at (see Appendix D for a sample of the form). In addition, instructions for searching the Summer School Eligibility File and how to process hires in SAP are also available on the 2014 HR Summer Services Webpage.
The principal responsible for staffing a 2014 Instructional Summer Center site shall offer a teaching position on the 2014 Summer Services faculty to the Union Lead Steward/Steward/Officer of the 2014 Instructional Summer Center’s regular faculty, provided the Lead Steward/Steward/Officer is certified in a program to be offered during the summer. The principal shall give consideration for summer employment to other Union Lead Stewards/Stewards/Officers of the 2014 Instructional Summer Center’s regular faculty, provided the Lead Steward/Steward/Officer is certified in a program to be offered during the summer. Nothing herein shall require the principal to hire more than one Union Lead Steward/Steward/Officer.
Teachers hired for an ESY Program Specialist position must be ESE certified.
ASSIGNMENTS FOR SUMMER SERVICES PROGRAM/EXTENDED SCHOOL YEAR (ESY) PROGRAM
Teachers’ schedules will vary depending upon the grade level they are assigned.
• Summer Reading Camps for Retained Third Grade Students and Rising Third Grade
22 full days (8:15 a.m. 3:20 p.m.) – 20 instructional full-days and 2 Professional Development full days (Tuesday, July 1, 2014 and Wednesday, July 2, 2014).
• Grades 7 and 8 (K-8 Centers) Course Recovery
22 half-days (8:15 a.m. – 11:45 a.m.) – 20 instructional half-days and 2 Professional Development half-days (Tuesday, July 1, 2014 and Wednesday, July 2, 2014).
• Grades 7 and 8 (Middle Schools) Course Recovery
22 half-days (9:00 a.m. – 12:30 p.m.) – 20 instructional half-days and 2 Professional Development half-days (Tuesday, July 1, 2014 and Wednesday, July 2, 2014).
• ESY
22 full-days (8:15 a.m. – 3:20 p.m.) – 20 instructional half-days and 2 Professional Development full-days (Tuesday, July 1, 2014 and Wednesday, July 2, 2014) for teachers assigned to an ESY for grade Pre-K to Grade 5 elementary, Pre-K to Grade 8, or Pre-K to Grade 12 Center School location.
22 half-days (9:00 a.m. – 12:30 p.m.) – 20 instructional half-days and 2 Professional Development half-days (Tuesday, July 1, 2014 and Wednesday, July 2 , 2014) for teachers assigned to an ESY for Grades 6 to 12 middle school location.
AGREEMENT FOR FULL AND HALF-DAY TEACHING ASSIGNMENT
• The rate of pay for full day teachers will be regular summer daily rate as full-time teachers.
• The duty day for full day Elementary and K-8 teachers assigned to grade 3 is from 8:15 a.m. – 3:20 p.m.
• The duty day for half-day K-8 Center teachers assigned to grade 7 or 8 will be from 8:15 a.m. – 11:45 a.m.
• The duty day for half-day Middle school teachers assigned to grade 7 or 8 will be from 9:00 a.m. – 12:30 p.m.
• The rate of pay for half-day teachers will be one-half of their summer daily rate as full-time teachers.
• Planning assignment for elementary and middle schools is available 10 minutes before students’ arrival and dismissal.
• Full day teachers will accrue sick leave at the full rate.
• Half-day teachers will accrue sick leave at one-half the rate of full time teachers.
• Criteria for summer employment, as stipulated in Section 1 (B) of Article XVI of the M-DCPS/UTD contract, shall apply to half-day teachers.
TEMPORARY INSTRUCTIONAL PERSONNEL
Emergency temporary instructors may be used as summer substitutes providing they hold a degreed temporary instructor certificate. Non-degreed substitutes may not be used. Emergency temporary instructors shall be paid pursuant to salary schedule, as in the M-DCPS/UTD contract. Note that some Pool Substitutes are non-degreed. Verify their status prior to beginning the employment of any individual.
Teachers employed to work during the summer shall be notified as soon as possible and informed of the requirement to attend the two days of Professional Development scheduled Tuesday, July 1, 2014 and Wednesday, July 2, 2014. Interim teachers, 3100s, are not to be used to cover absences of teachers. Do not hire a temporary instructor who is not on the temporary instructor’s list or who is not a full-time teacher. Failure to comply with this directive will result in non-payment to the persons incorrectly used to substitute. EXPENDITURES TO PROGRAM 9764 – OPEN POSITION WILL NOT BE PERMITTED. THE PROGRAM WILL BE CLOSELY MONITORED AND EXPENDITURES WILL BE CHARGED TO SCHOOLS’ DISCRETIONARY ACCOUNTS.
PROVIDING ESOL/LANGUAGE ARTS/READING FOR ENGLISH LANGUAGE LEARNER (ELL) STUDENTS
Teachers employed during the summer session who are responsible for the ESOL/Language Arts/Reading for ELL students must have an ESOL endorsement/certificate or be within the training timeline in their training to acquire the ESOL endorsement, as mandated by the League of United Latin American Citizens (LULAC) Consent Decree. This is applicable for teachers hired to teach in a self-contained or pull-out classroom. This requirement is also applicable for secondary teachers who instruct one or more periods of ESOL/Language Arts/Reading during the summer session.
The first priority for hiring teachers responsible for instructing ELL students must be given to those teachers who have already completed the ESOL endorsement (ESOL training status: “Y”). The second priority for hiring must be given to teachers who are within the training timeline established for the completion of the ESOL endorsement (ESOL training status: “T”). Under no circumstances is a teacher to be given a first time ESOL assignment unless that teacher has already completed the ESOL endorsement or is within the training timeline established for the completion of the ESOL endorsement.
• All ELL students, Levels I-IV, are to be grouped in ESOL self-contained classrooms according to grade level and the level of English proficiency.
• Schools which do not have sufficient ELL students to form self-contained classes will provide ESOL using a combination of teachers allocated under Program 6600 and classroom teachers who meet the ESOL training requirements as stated above (“Y” or “T”).
All personnel employed for the summer must be advised that the personnel allocations are initially based on estimated enrollment. This initial allocation of personnel will be adjusted based on the actual enrollment or entitlements of July 9, 2014. Staff members employed on a full-time basis during the 2014 Summer Services who will be participating in workshops or who may be assigned to Regional Centers and/or other administrative divisions or departments shall be expected to work the same hours as are normally required for administrative divisions and departments. Workshops shall be scheduled accordingly.
INSTRUCTIONAL SUPPORT PERSONNEL
Counselors
No allocation for 2014 summer is provided.
Social Workers
No allocation for 2014 summer is provided.
NON-INSTRUCTIONAL PERSONNEL
Principals
All Principals are employed on a twelve-month basis; therefore, no special personnel allocations are to be made for the summer session. Assignments to summer centers will take into consideration such factors as vacation schedules, in-service programs, and special assignments.
Assistant Principals
Summer employment for Assistant Principals is not authorized.
Paraprofessionals
The summer employment of Paraprofessionals and School Support Personnel is governed by Article XVI, Sections 3 and 4 respectively, of the Contract between
M-DCPS and the United Teachers of Dade (UTD). Those provisions are summarized as follows:
Each hourly paraprofessional will have the opportunity to indicate whether or not he/she desires employment in the 2014 Summer Services/ESY Program by annotating and signing a computer printout provided by the school Principal. The information will be entered into the automated Summer School Program Application and Hiring System by the school.
A Union Officer/designated Steward who is a paraprofessional shall be offered a position on the 2014 Summer Services Program staff at his/her current work location provided that the Officer/Steward is qualified for a position vacancy. Employment shall first be offered to such Officers in order of seniority as an Officer and then to the designated Steward. When employed in the 2014 Summer Services Program under this provision, the Union Officer shall perform the duties of a Union Steward. Only one bargaining unit member per work location shall be granted this right.
Qualified incumbents will be given first consideration to fill any open paraprofessional position in the 2014 Summer Services Program at their current work location. Any remaining vacancies may be offered to qualified employees from other M-DCPS work locations.
Schedules for paraprofessionals for ESY will vary depending upon the individual needs of the students and the location that they are assigned. Allocation of paraprofessionals for ESY will be provided by ESE.
School Support Personnel
There are no 10-month School Support Personnel allocations for the Summer Session.
Schedules for hourly school support personnel for ESY will vary depending upon the location and student case load that they are assigned. Allocations of school support personnel for ESY, as needed, will be provided by the ESE.
Clerical/Secretarial
There are no 10-month clerical allocations for the Summer Session.
Twelve-Month Clerical
Vacations for 12-month personnel in schools should be carefully scheduled. They should be staggered to eliminate the need for substitutes. Under no circumstances will permission be granted to use substitutes to fill in for vacationing 12-month employees. Any employees hired to replace vacationing 12-month personnel will be paid from the school’s 02 Discretionary Account at their regular ten-month pay rate.
SALARY SUPPLEMENTS
Special Education (SPED) Salary supplements are not authorized during the summer session because the majority of eligible students with disabilities are served in inclusive settings or mixed exceptionality groupings. Exceptional Student Education supplement code, 1022, will be provided only to instructional personnel teaching students with disabilities in separate class settings comprised exclusively of students with Intellectual Disabilities, Orthopedically Impaired, Autism Spectrum Disorders, and Emotional Behavioral Disabilities during summer school or ESY. Supplements are not given to hourly personnel during the summer session.
All employees who are assigned the primary responsibility of arranging for temporary instructors during the summer session shall be paid a supplement as follows:
$250-Code 543: Temporary Instructor - Summer (12 months); for 12-month employees that call temporary instructors only during the summer and not during the regular school year.
Code 543 will display an inflated dollar amount in the computer; however, these amounts are equal to $250 in salary.
NOTE: Code 542 is used for twelve month employees that call temporary instructors year-round. Twelve month employees who do not call temporary instructors during the summer are not entitled to that supplement during the summer session.
Requests for the 2014 Summer Services Supplement must be requested through a Supplement Adjustment Request Form (SARF) which is available at .
Approval for all supplements to be issued during the summer session shall be reviewed by the same Bureau/Office as during the regular school year.
Transportation, Technical, and Food Service Personnel Regularly Employed on a Less than Twelve-Month Basis (M-DCPS AFSCME Contract, Appendix III, N)
Non-instructional employees who regularly work on a ten-month or less basis and who indicate a desire for summer employment prior to the end of May shall, all things being equal, be given priority consideration for temporary summer job openings for which they qualify.
No guarantee can be made that every such applicant for summer assignment will be employed. Every effort shall, however, be made to offer work opportunities equitably, within the limits of geographic availability and the skills and abilities of applicants for summer employment. Salaries for such additional summer employment shall be at the regular rate of pay received during the preceding school year if the summer job assignment is on the same salary schedule. In no case shall such an employee be compensated less that the rate of the minimum scheduled pay for that assignment.
Employees on temporary summer assignments will work the same hours and days as other employees at the work location to which they are assigned.
Other than sick leave or military leave in accordance with School Board policy, no leave of absence with pay will be approved.
Overtime compensation must be paid to all non-exempt employees who work over forty hours per week in one or more positions, at one or more work locations. Please review the Fair Labor Standards Act in the Salary Handbook for specific regulations.
For additional information or questions related to employment during the 2014 Summer Services, non-instructional personnel are to contact the Division of Non-instructional Staffing at 305-995-7235 or email trodgers@.
Summer School Volunteers
Policies and procedures regarding the use of volunteers for the summer remain the same as during the school year. Administrators must first give the designated School Volunteer Liaison Quad A authorization through the Employee Portal for the application (WSVU-SCHL-VOLUNTEER-USR).
See e-handbooks for further directions regarding the school volunteer registration process at . Questions may be directed to the School Volunteer Program, Mr. Vincent Dawkins, Director, Office of Community Engagement, at 305-995-3050.
Miami-Dade County Public Schools Anti-Discrimination Policy
Federal and State Laws
The School Board of Miami-Dade County, Florida adheres to a policy of nondiscrimination in employment and educational programs/activities and strives affirmatively to provide equal opportunity for all as required by:
Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or national origin.
Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis of race, color, religion, gender, or national origin.
Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender.
Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the basis of age with respect to individuals who are at least 40.
The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women and men performing substantially equal work in the same establishment.
Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled.
Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with disabilities in employment, public service, public accommodations and telecommunications.
The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.
The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of pregnancy, childbirth, or related medical conditions.
Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national origin, marital status, or handicap against a student or employee.
Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination because of race, color, religion, sex, national origin, age, handicap, or marital status.
Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) – Prohibits discrimination against employees or applicants because of genetic information.
Veterans are provided re-employment rights in accordance with P.L. 93-508 (Federal Law) and Section 295.07 (Florida Statutes), which stipulate categorical preferences for employment.
In Addition:
School Board Policies 1362, 3362, 4362, and 5517 - Prohibit harassment and/or discrimination against students, employees, or applicants on the basis of sex, race, color, ethnic or national origin, religion, marital status, disability, genetic information, age, political beliefs, sexual orientation, gender, gender identification, social and family background, linguistic preference, pregnancy, and any other legally prohibited basis. Retaliation for engaging in a protected activity is also prohibited.
Revised: (05.12)
-----------------------
2014 Summer
Implementation Document
2013-2014
As of 5-09-14
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