CS-214 Position Description Form



CS-214Rev 11/2013Position CodeState of MichiganCivil Service CommissionCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete this form as accurately as you can as the position description is used to determine the proper classification of the position. 2.Employee’s Name (Last, First, M.I.)8.Department/AgencyVacantDHHS Central Office3.Employee Identification Number9.Bureau (Institution, Board, or Commission)Compliance Office4.Civil Service Position Code Description10.DivisionDepartmental Analyst-E5.Working Title (What the agency calls the position)11.SectionDepartment AnalystSecurity Section6.Name and Position Code Description of Direct Supervisor12.UnitBOWEN, JAMES R; STATE ADMINISTRATIVE MANAGER-1 157.Name and Position Code Description of Second Level Supervisor13.Work Location (City and Address)/Hours of WorkGREEN-EDWARDS, CYNTHIA I; SENIOR POLICY EXECUTIVE 18333 S. Grand, Lansing, MI / M-F, 8:00 AM – 5:00 PM14.General Summary of Function/Purpose of PositionThis position serves, in an entry to experienced level capacity, as an analyst, supporting a wide range of Bureau functions including compliance with state and federal regulations and department procedures; privacy, security, and data governance; liaison with business program project teams and overall business support. 15.Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary of Duty 1% of Time35Supports the functions of the Compliance Office to assure compliance with state and federal regulations and department procedures.Individual tasks related to the duty.Assists with monitoring and reviewing changes in legislation or policies that affect information security.Assists with completion of mandated reporting to federal agencies, including CMS, IRS, and SSA.Assists with remediation efforts identified by Plan of Action and Milestones (POA&M) and Corrective Action Plans (CAP).Supports and participates in internal audits of information security processes.Assists in the development and implementation of internal and external audits.Assists with review of policies and procedures.Reviews and tracks Data Use Agreements, Data Sharing Agreements, and other contracts/agreements in collaboration with the Legal Affairs Administration.Reviews Security Plan and Risk Assessments and Plan of Action and Milestones for MDHHS applications.Gains knowledge and experience in reviewing network diagrams, data flow diagrams, and other technical documentation related to systems.Duty 2General Summary of Duty 2% of Time25Provides privacy, security and data governance support to agency businesses and programs.Individual tasks related to the duty.Gains familiarity with MDHHS data and the role it has in business processes.Participates in workgroup meetings.Participates in training activities.Assists in monitoring help desk mailboxes and in responding to inquiries and requests in a timely manner.Reviews and tracks requests for administrative rights, software exceptions, and internet access exceptions.Assists in investigating and documenting lost and stolen equipment.Assists in investigating and documenting potential data breaches.Participates in developing Business Requirements.Participates in Joint Application Development (JAD) sessions.Reviews State Unified Information Technology Environment (SUITE) documentation.Duty 3General Summary of Duty 3% of Time25Provides support as the Liaison between the Compliance and Data Governance Bureau and the Integrated Service Areas within MDHHS.Individual tasks related to the duty.Supports MDHHS Business Owners and Project Teams on MDHHS privacy, security and data governance matters.Assists with the review of project documentation and provides support to ensure completion of privacy, security and data governance checklists.Learn and understand all activities related to privacy, security and data governance related to the establishment of business requirements.Responsible for learning the various security frameworks utilized within MDHHS.Review system security plans within the states governance, risk and compliance tool and become familiar with the risk assessment process.Assists with support for programs and project teams on data governance matters.Assists with the completion and review of data classification activities within project teams and programs.Supports data sharing activities, providing guidance to project teams and programs.Supports project teams and programs with information requests regarding status of security processes and other privacy and data governance inquiries.Provide weekly status reports to data protection and management liaisons, security specialists and management team.Duty 4General Summary of Duty 4% of Time15Other duties as assigned.Individual tasks related to the plete other duties as assigned in a timely manner.Duty 4General Summary of Duty 5% of TimeIndividual tasks related to the duty.Duty 6General Summary of Duty 6% of TimeIndividual tasks related to the duty.16.Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.Preparing reports and resource information; conducting research; and monitoring of requests. Analysis of documents related to data use and information security.17.Describe the types of decisions that require the supervisor’s review.Issues or problems that have program-wide implications or impact areas other than the specific assigned area of responsibility. Decisions which may establish precedence.18.What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.The majority of work is performed in an office setting and requires use of computer equipment at least 75% of the time. There will be some travel for on-site visits, meetings, and attending seminars as appropriate.19.List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)NAMECLASS TITLENAMECLASS TITLE20.This position’s responsibilities for the above-listed employees includes the following (check as many as apply):Complete and sign service ratings.Assign work.Provide formal written counseling.Approve work.Approve leave requests.Review work.Approve time and attendance.Provide guidance on work methods.Orally reprimand.Train employees in the work.22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?Prepared by management.23.What are the essential functions of this position?This position serves, in an entry to experienced level capacity, as an analyst, supporting a wide range of Compliance Office functions including: compliance with federal regulations and department procedures; assisting with training, outreach, and communications; Integrated Service Area (ISA) and Business support.24.Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.Position is no longer functioning at advanced level.25.What is the function of the work area and how does this position fit into that function?This office is responsible for MDHHS Compliance. This position supports the functions of the security section and is responsible for assisting with compliance with federal regulations and department procedures; training, outreach, and communications; Integrated Service Area (ISA) and Business support.26.What are the minimum education and experience qualifications needed to perform the essential functions of this position?EDUCATION:Bachelor’s degree in any major.The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are?committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness.EXPERIENCE:Departmental Analyst 9: No specific type or amount is required. Departmental Analyst 10: One year of professional experience. Departmental Analyst P11: Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service.KNOWLEDGE, SKILLS, AND ABILITIES:Please see job Specification.CERTIFICATES, LICENSES, REGISTRATIONS:N/ANOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor’s SignatureDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to statements of the employee(s) or supervisors.I certify that the entries on these pages are accurate and complete. Appointing Authority SignatureDateTO BE FILLED OUT BY EMPLOYEEI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee’s SignatureDateNOTE: Make a copy of this form for your records. ................
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