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Migrating Content into Microsoft 365 Ask Microsoft AnythingJune 17, 2020Overview On June 17, 2020, a Migrating Content into Microsoft 365 AMA was hosted in the Microsoft Tech Community. The AMA was one live hour of Q&A that provided members the opportunity to ask questions and voice feedback with the product team. We hope you join us live next time!AgendaIntroduction General Discussion That's a wrap! Introduction Welcome to the Migrating Content into Microsoft 365 Ask Microsoft Anything! View the list of introductions in this thread.Q: Is there something that needs to be configured at the tenant level for the SMT to migrate to Teams? When I run it and select "Team" as the destination, it doesn't resolve any of the Teams that I own.A: Per recent investigation we have found an issue around Admins not being able to see the full list of Teams and are working on a fix to address the issue in the next update. please let us know if you are having the issue as a non admin. [Thread]Q: How can I create a hub site to host all the SP sites for Teams in my organisation?A: You can find most of what you need in this article on SharePoint hub sites: . Let us know if you don't find what you're looking for. [Thread]Q: I am looking for a way of "flattening" the folder structure during migration.But in a way where foldernames are assigned to documents as tags/terms.example structure/reports/2019/file1.txt/reports/2019/file2.txt/reports/2020/file3.txtDesired result after migrationfile1.txt #reports #2019file2.txt #reports #2019file3.txt #reports #2020I have seen this solution scripted in 3rd party tool, but wonder if it is possible to accomplish within standard MS tools?A: The SharePoint Migration Tool has PowerShell support. You should be able to script your logic. SPMT does not have this support in the UI experience. [Thread]Q: Any plans to integrate these two tools [Mover and SPMT], that you can discuss?A: We have already started integrating the SPMT's file share migration functionalities into the Migration Manager which is hosted within the SharePoint Admin center. We are considering to bringing more of Mover's functionality as well into the Migration Manager. Here's more information on Migration Manager: [Thread]Q: We’re running into an issue with the SPMT where some migrated content shows the “Created By” & “Modified By” fields as BUILTIN/Administrators. This is despite the user existing in both source and destination directories (Azure AD Connect is used to sync AD to AAD).A: Sorry to hear you had some issue around those metadata. For better understanding, have you tried to use a CSV mapping as well to see if it resolves the issue? Also can you let us know if you are talking about a SharePoint Migration or FileShare Migration?Q2: Have not tried CSV mapping yet - sorry this is migrating a file share to SPO using SPMTA: This is the link for how to generate the CSV: would suggest making sure your setting are also set properly. If you still run into the issue it might be specific to your environment, please do reach out to me directly in private message and we can look further into it after the AMAQ3: The odd thing is we have tried it several times in this particular scenario and get different results. I'm assuming here that content is first migrated then a process runs after this to match up the users ? Seems that this second phase is failing for some content. Will be in touch after that AMA as suggested, thanks [Thread]Q: While we have K-12 instructional faculty who use the templates in Teams for things like creating a professional learning group, creating a class, using OneNote, and others, our I.T. Staff, who is overworked and underfunded, could use some help with our best practices that having fleshed out templates for what our back-end systems could/should look like. This could include things like account management, groups, licensing, how our Windows 10 domain-joined machines would optimally look so that, upon sign-in, they're already automatically signed into OneDrive and their personal folders are synced, etc.I understand that the actual guides, walkthroughs, training, etc. would either be time-consuming to follow or expensive to bring in a consultant to do some of the work for us. I just mean that, when I look at our 365 licensing, our teams and 365 groups, our desktop environments, our mobile device management (or lack thereof) in things like SCCM, and so on and so forth, I know things could be better, but I don't know exactly what is either possible or what it should look like when I get there. Just having that would help spur the direction and standardization across our systems, I think.Is there any plan to start providing more complete examples of what our environments could look like, or does this already exist and I just haven't found it yet?A: I would start here to learn more about using Microsoft Teams for Education: then help guidance here: , too, had a edu-specific episode on The Intrazone podcast: you have any further Teams questions, I would encourage you to reach out to the Teams community in this space: [Thread]Q: The migration guide for G Suite Drive to M365 is lengthy and describes two different scans. One for enumerating content, and other to determine how to resolve ownership ambiguity. Are these the same thing, or different? Can I do a content scan to figure out how much there is to move without providing a list of prioritized users?A: They are different. Google allows content to exist in more than one place so in addition to our normal scan we have a secondary optional scan that will help resolve conflicts during the migration. We are working on automating this in the near future so you don't have to worry about it. [Thread]Q: SMAT Report Error on Large Lists - How can we handle the issue when we are migrating large list with say thousands of thousands list items. What are the best practice guidelines on that?A: I want to make sure i understand the question: If you are referring to the warning reported by SMAT when the tool finds Lists with more than 10k list items. This warning is there to indicate that this list might take a longer time to migrate. it can still be migrated. if you are referring to a specific issue more details would be great to talk further on how to approach it. [Thread] Q: I would like to know what are the source location which it support, is that just file share or some other platforms like sharepoint onpremise etc.A: We have a broad set of migration tools that can help you migrate content form different sources. SharePoint Migration Tool (SPMT) supports migration from file share and SharePoint on-prem (2010,2013 and 2016 (Preview). Migration Manager from the SharePoint admin experience currently supports migration from file shares only. Mover supports migration from cloud sources including Box, Drop Box, Google Drive, Egnyte, etc.Q2: Thank you for the reply, is there a chance that to add new source platform for this migration tool. How long a 500GB files migration take if we are using mover, migration manager or SPMT? A: Is your question specific to Migration Manager? or is it broadly about the general supported sources in SPMT, Migration Manager and Mover? It would be great to know what other sources you would like to add. I encourage you to add your feedback in the SharePoint Uservoice I mentioned in the previous response, there are many factors that impact the migration speed. Please refer to for more information. This is general guidance, but you should do pilot migration to have better understanding for your environment and the tool you plan to use.Q3: What is the recommended migration tool to migrate large number of files? Does this migration slow down sharepoint or any other office365 services?A: My recommendation for migration tool will depend on the source where the content will migrate from. Are you migrating for file shares, you should use Migration Managerfor SharePoint on-prem, SPMT would be the right toolfor migration from cloud sources, Mover is the way to go. In the future, we aspire to have a unified experience for all the migration scenarios.Migration should not slow down SharePoint or any other Office 365 services. There are many factors that protect this from happening. 1. Migration runs as a background activity. It generally does not compete with end user traffic.2. The SharePoint and OneDrive infrastructure has built in throttling rules that protects the reliability and availability of the system. Customers have migrated TBs of data without impacting their tenant performance. If you are experiencing performance issues during migration, please refer to the FAQ section in to open a support ticket. [Thread]Q: I know that you have published server sizing recommendations for the MM Agents, have you published recommendations for the number of agent servers we need based on average number/size of files, number of personal drives to be migrated, bandwidth available, and migration time?A: We currently don't offer guidance on the optimal number of agents primarily because throughput is largely a function of your source environment including the agent machine performance profile. Customers often start with a single agent and scale as they have a better understanding of their throughput. That said, your feedback is valuable and we will consider this ask. [Thread]Q: Does this migration slow down the tenant or SharePoint site performance while migrating? Where the migration Job will run is that in the Microsoft servers?A: Great question. Please check this article to learn more about migration throughput and factors that impact migration speed - general, site performance should not be impacted by migration. There are many factors that protect this from happening. 1. Migration runs as a background activity. It generally does not compete with end user traffic.2. The SharePoint and OneDrive infrastructure has built in throttling rules that protects the reliability and availability of the system. Customers have migrated TBs of data without impacting their tenant performance. If you are experiencing performance issues during migration, please refer to the FAQ section in to open a support ticket. [Thread] Q: Do I need to have M365 Global admin permission to do the migration or just SharePoint Admin rights will be sufficient?A: Just the SharePoint Admin rights will be sufficient. Thanks [Thread] Q: We are validating several options in migrating on-premises file shares to SharePoint online and one of the option is to move the file shares to Azure files either using File sync or Azure Data box and from there move the files to SharePoint online using SPMT. We would like to know the following1. Does SPMT uses internet bandwidth in migrating Azure File shares to SharePoint online or it uses Azure backbone network to move the files (assuming both Azure and O365 in same data center)2. Do you have any guidelines on how much data will be transferred to SPO using SPMT tool either from Azure or customer premises?A: Is there a reason you are considering the Azure route? We do not have evidence supporting if that offers a throughput gain. Plus, the DataBox route doesn't offer incremental migrations, in case you plan to migrate in phases. That said, here's my response to your questions:1. It depends. If you Azure and SPO are on the same datacenter, then yes.2. I didn't follow this question. Could you elaborate more on this? Q2: Why we are taking Azure route for some customers because the data is very huge and customer might not have enough bandwidth to migrate to SPO from their data center. We are aware of delta migration is an issue in Azure Data box offline migration.For your response, i understood that if Azure and O365 are in same data center, then the transform of files will done via Azure Backbone Network.On the second question, we need to know how much data (in terms of GB/TB) can be transferred to SharePoint Online in a day using SPMT tool? Also, whether the SPMT tool support ExpressRoute in moving files to Office 365? A2: for the azure express route, without being the specific expert on that topic, my understanding is that this not a big performance change for most customers. if it is setup, yes, SPMT should leverage it since this is a networking layer that SPMT doesn't change just uses your connection. [Thread] Q: I've migrated file shares to Sharepoint using both SPMT and migration manager. Witha single client i found the performance of migration manager very slow compared to the same migration with SPMT. Is this typical?A: Could you share more details on what tasks did you migrate include the number of folders, size etc.? [Thread]Q: Scenario: Migrating a standard document library from 2013 with a few Word files to SharePoint Online.The SPMT tool will turn on site features on the SPO destination site, create security groups and roles from SP 2013, and adds files and folders. This happens no matter what settings I use when using the tool. Is this known behavior? I can't find any details on this behavior. Site Settings Turned on?Meta Navigation and Filtering?Offline Synchronization?SharePoint Server Enterprise Site features?SharePoint Server Publishing?SharePoint Server Standard Site featuresPermission Changes?User Groups from the source created on SPO Site?Permission Levels from source added to SPO site?Limited Access permissions from source added to the SPO siteThe Tool Adds more content folder then expected?Site Collection Documents Folder – Empty?Style Library – 616 files?Content and Structure Report List?Reusable Content List?Images List?Pages List?Site Collection Images List?Workflow Tasks ListA: We are aware of some limitation in that space and we are in the process of finishing up a SPMT setting in a future release that will allow you to have even more control on this behavior. For now you should be able to still select the document library and point it to an existing site with a document library and it shouldn't move other library. we can discuss further offline after the AMA if you can send me specifics in private [Thread] Q: We did a test migration in our dev tenant. The migration failed for 2 times and the option to download the summary report was disabled. After contacting Microsoft team, we learned that the logs are stored in the machine where the job was running, but there are quite a lot of logs like Item report, Item Failure based on different packages, etc. which is quite overwheling as we need to collect all these data manually and hook up in to some kind of Power BI report which puts extra work on the top of the real migration which needs to be manged. Is there any way to get better in these summary report and way to show failed and success logs.A: Sorry to hear that. This is a great feedback and we have been working to improve our aggregate summary reporting. Meanwhile, a majority of the errors are associated with access failures to the source file shares. As part of the agent installation, you can optionally test the agent's access to the source file shares.Q2: In the failure it would be great if you can differentiate between the scanned failure vs real migration failure. I understand that the tool scans first before the migration, but the failures are recorded twice for scanning and real migration which is sometimes confusing to differentiate them. Also I learned that there is a performance report which shows the performance at server side, upload speed, CPU and other factors. But i could not extract this report. Is there way to extract the report in a different way? A2: Thanks for the additional details. We will look into those issues. For the second question, are you not able to find that report file or is that report file not opening up? [Thread] Q: We have an organization using large (x-ray) .tiff files overall exceeding 25TB used for research stored on Box and moving to SharePoint Online (Customer does not want to move to SharePoint but are okay with One Drive, so we call it One Drive). My first thought is using hub sites to double the departments capacity. Some files exceed 15GB each. Any strategic tips as I set up and implement a migration process? A: I think you are thinking of the right approach, creating a hub structure and trying to spliting the 25Tb across multiple site collections ( rule of thumb if you can start with 1Tb per site collections that normally give head room for those sites to grow.) For the question around file larger than 15GB, we are currently working on increasing the new upper limit and are incrementally moving the limit toward 100GB. [Thread] Q: I read the 5000 item threshold was being increased (not sure if that has happened), and because we can now use the SMT to migrate from SharePoint to Teams would suggest moving the content is a good idea, where are we with the 5000 threshold limit? I have been telling teachers to connect the SharePoint doc library to the team rather than keep uploading copies to various classes. Am I correct or should I just shift all of the files?A: Is your question regarding the 5000 item threshold related to SPMT or Migration Manager? We are planning to increase the 5000 items threshold in Migration Manager. This change will start rolling out soon. SPMT now supports migrating content to Microsoft Teams. You can also select the specific Teams Channel to migrate the content to directly. Regarding the guidance, I would like to understand more about the scenario. If the content is outside of SharePoint, I would suggest using SPMT to migrate the content directly into Microsoft Teams. If the data is already in SharePoint sites that are not Teams connected, you have the ability to Team-fy the SharePoint team site. [Thread]Q: Is this migration feature in office 365 is good to migrate more than 500GB of data, how long will it take to migrate 500GB of dataA: Yes, Migration Manager as well as SPMT and Mover can easily migrate 500GB of data. Many of our customers have easily migrated 100's of TBs using our tools.Migration runs as a background activity and there are many factors that could impact the speed and throughput of your migration. These factors include the source environment, local network as well as the time of the day. You should expect the best migration throughput to be off business hours. Please check for more information about migration speed.Q2: What is the minimum license needed for mover, SPMT and Migration manager.A2: There is no minimum license needed to use any of the 1st party migration tools (SPMT, and Mover) The tools are available worldwide with any Office 365 subscription. [Thread] Q: Would Search automatically brings results from All the associated sites to hub sites? Any Search configuration needs to be done after migration?A: Once you associate a site to a hub, the search will be automatically scoped to the hub site and all the associated sites. You don't need to do any special configuration after migration or after associating a site to a hub. [Thread] Q: We have a lot of older projects. Would adding them to share-point take up too much memory? Slow down capability to search and navigate? Is there a maximum storage amount for migrating?A: You can migrate your old documents to SPO and architect the information based on your data retention policies. There are site-collection level limitations to consider when creating your site collections for these archives. I posted an article at the end on SP limits. Migration as such doesn't have a storage limit. Also, there are third party solutions to help to archive your data. Hope that helps.[Thread] Q: What is the minimum license needed to use mover and migration manager, is there a limit with different office365 license?A: Mover is available worldwide for free to migrate content from many cloud environments to SharePoint and OneDrive. You can use Mover across all M365 licenses. [Thread]Q: Would the SPMT migrates the SP Designer Workflow associated with list and libraries? If not, how do we migrate them?A: Unfortunately SPMT will not migrate SP designer workflows. In SPO we now use Power Automate to create a flow. There is a good array of 3rd party vendor solutions that provide tooling to migrate workflows.Q2: You mean I need to recreate Workflows after the migration using Power Automate? [Thread] Q: Can I confirm that this is the latest link to do migration to SharePoint Online using PowerShell moving files from file shares, is SPMT better or New-SPOMigrationPackage? I had been using New-SPOMigrationPackage commands sometimes to move files to sharepoint library. : you are correct that this link is the latest around powershell for migration new-spomigrationpackage powershell commands are at this point deprecated and have not been improved in many years. We simply have not remove them to not break anyone. The powershell for SPMT are much more robust and preserve much more. [Thread] Q: Would SP Security groups (created on document libraries and lists) port over automatically with SMTP tools?A: if you migrate the whole site then yes the default security groups should be preserved. if you have more custom ones then there is a slight chance that those does not come through. if that's the case feel free to reach out to me after by message so we debug further. [Thread] Q: can you please help us on sharing a content flow how the migration manager works. I could not find any documentation in Microsoft site. The questions I would like to clarify are:- how is the data migrated?- where is the data stored? (in Azure?) , if so is it stored in the company tenant?- does this processing covered by Office Online terms- who has access to the data?- is this data encrypted at fly and rest? if so where are these keys stored?Highly appreciate technical end to end flow of this nice product!A: All of our documentation for Migration Manager is here: We will consider adding additional details you asked for. @Hongliang Zhu : can you add more details to the questions?A2: There is public documents addressing most of your questions. You can find the documents here 'd like to provide a summarized answer:- how is the data migrated?Migration Manager is built on the top of SharePoint Migration tool () and leverage SPMT kernal part as migration engine to perform migration. Migration Manager provides the User interface and the orchestration functionlities to manage the migration on multiple agents.The data is uploaded to Azure blob container first and then imported to SPO and stored in SPO Content database.- where is the data stored? (in Azure?) , if so is it stored in the company tenant?The data is encrypted and temporarily stored in Azure blob container from minutes to hours.The Azure storage is not company tenant. It is dynamically generated when tool needs it and detroyed in 3 days.- does this processing covered by Office Online terms@Simon Bourdages I think this is question about SPMT, could you help on this question? - who has access to the data?During the migration only client side migration tool and SharePoint Online backend program (importing data to SPO Content database) have the access to the data.- is this data encrypted at fly and rest? if so where are these keys stored?Yes, encrypted during migration. As the encryption part belongs to the Migration API which is not owned by client tools, please refer to the public documents mentioned above. [Thread] Q: Met with new customer; they had already migrated and and want to translate all SharePoint sites to many different languages (edu A5/A1) . And did not use communication sites.* Page translation features are available on communication sites only.Is there another way to auto-translate?I'm looking at: : I'm no SharePoint admin.A: Multi-lingual is starting to roll out, moving worldwide - more here: "Multilingual publishing for pages and news - worldwide availability" [6/2/20]: by @DC Padur.We don't yet have auto-translation, and it's a great piece of feedback we've heard recently. The team is taking it into consideration, but nothing to share as of today per the roadmap. I'll make sure to pass along your feedback to add to their listening channels - and if you want, you can vote it up on UserVoice: : I have looked at that page when trying to figure out the best way to go forward with this customer. And in the beginning it say: "Page translation features are available on communication sites only." Customer didn't use communication sites. any tip or good idea how to (very quickly of course) get this up and running in multiple languages?Is the idea: SharePoint worth looking closer at? Maybe you know already that it won't work well Office365 SP or maybe it's worth going forward with? Word I got: quick is more important then best solution. [Thread] Q: As per our test experience, the performance of Migration manager are slow. The counters we measured we around 10 GB per hour, this is quite challanging for large where we need to migrate TBs of content to SharePoint online. Is there any planned improvements how to improve these limits?in addition is it possible to schedule multiple agents for a single job / single task to speed up the migration? also how are the logs can be accumulated for these multiple agents running single jobs. Appreciate quick help and guidance on the same?In addition, can you recommend the best approach to migrate large content, I heared many customer and consultants suggesting Azure box or shipping the content via hard disk to load drive in Azure and them move via SPMT to office 365 tenant. But this is high complex route and involves heavy process. We thought Migration manager would simply all of these, but whether the product can handle TBs of data migration in weeks. Appreciate your feedback!A: Most customers are able to migrate large volume of data over the network. Customers using Azure box tend to have limitations in their network environment. I suggest you analyze your network performance to decide on the right approach. As I mentioned in the previous post, customers have managed to migrate 100's of TBs using Migration Manager and SPMT to SharePoint and OneDrive. should provide you the information you need to learn more about migration speed. I would like to refer you to to learn more about migration speed/throughput. There are many factors to impact migration throughput including source environment, local network and even the time of the day. I recommend you do the following to achieve good migration throughput1. Maximize the migration during off business hours.2. Submit lots of migration jobs to maximize running many jobs in parallel. Submitting few jobs to test will not provide an accurate throughput test. Many customers have successfully migrated 100's of TBs of content using Migration Manager with great throughput. If you continue to have performance issues, please check the FAQ section in to open a support ticket.A single Migration Manager task can run on 1 agent. You can create multiple tasks to break down a large folder. Each task can be distributed to different agent.Q2: - Is it possible to schedule one task in multiple agents instead of assigning one task to one agent? In such case how can we consolidate the logs and reports?- When we schedule large migration with multiple jobs and multiple agents, what is the best way to get summary and failed report?- as of today the summary report is very limited and we need to rely on the logs from individual agents to be extracted which makes it very complex as there are so many excel files to be anlalyzed puting the load of the migration team. how was this managed with other customers in larger migration projects?A2: A migration manager task can run on 1 and only 1 agent. Depending on how the source folder is organized, you can split to multiple tasks at a subfolder level. Migration Manager provides a way to aggregate summary report across multiple tasks.Would love to hear more about your asks around summary report. Please connect with us and share your feedback in the SharePoint UserVoice [Thread] Q: We are thinking to migrate from SharePoint on-premise to Online. Do we need to create site in Online space before migrating the data - mostly lists and libraries? Any documentation available as to what do we need to prepare before migration?A: We are looking into constantly improving documentations and guidance we provide around migration. We currently have the following article that might help you specifically to your question around site creation: Alto most customers like to create the site collections ahead of time it is not required if you are using the SharePoint Migration Tool (SPMT). the tool will create the site if you provide a url that does not exist.Q2: We have some sites on-premise based on publishing template would the same link help?A2: you can follow similar method as the article above. be aware that it also depends where your content is going. if its going to a communication site we recommend rebuilding your site the way you want it and then use the tool to only bring across the content you want. [Thread]Q: We are working toward rolling out O365 to our large healthcare organization. We are trying to develop go education and processes before we release to the masses. We have noticed a few problem areas:If a user drops a file into a Teams ad-hock chat, the file is then saved to that users one drive with permissions for the other people in the chat assigned to it. What happens to access to this file once that user leaves the org since the data repository is their one drive.If a user drops a file into a Teams channel for the team, the file is stored in the Teams SP documents library, so if the user is accessing and editing a specific copy stored in another location, there are now 2 versions of the file that will get out of sync.Users could be an inadvertent granting of access to files users should not be accessing because a user shared the file via an ad hock chat or a Teams channel file drop. For example, if I have access to HR pay information on a file share in G. I am part of the HR Team site. I want someone else to look at a file from this G drive that is on my team so I drag and drop it in a teams channel, now a copy of this exists on the Teams SP site with access granted to all members of that team some of whom may not of had access to it on the G drive.A: main things to know how file sharing working in Teams is that in 1:1 chats the file is shared from OneDrive so you can maintain ownership without oversharing beyond the intent of the 1:1 chat. And in the Teams Files tab, the files are shared already with members and owners of that team - and they are all in SharePoint team sites, in the default document library. The main thing to note from an IT pov, all files across all scenarios in Microsoft 365 are stored in SharePoint. OneDrive is platformed on SharePoint. Teams integrates with SharePoint team sites for content storage (files, pages, lists, news), and across various apps where you share files - it'll be stored in SharePoint. The governance then is who owns it and who needs to be shared to - which you control. [Thread] Q: I am trying to migrate the Outlook Online Auto-Complete Cache from one O365 tenant to a new one. At the moment I am migrating users from one O365 Tenant to a new one in a new domain. I have had the VP's complain about losing their auto-complete cache for Outlook. However I have yet to discover a tool, script, or even C# source code that allows this to happen. Is there a way to do this?Also, I am tasked with attempting to allow cross tenant sharing of resources, such as the address books and calendars. I realize there is a "Share with Outside Organizations" Feature, however I am looking for an automated way to do this at the admin level that does not require Users intervention as VP's are not very technical and they do not want to have to put effort into such tasks.A: this question would be best managed in the Exchange community: and adding my peer, @Greg Taylor - EXCHANGE who can take a look at your Outlook/Exchange migration question.A2: post this over in the Exchange Community and let the collective over there suggest how to solve these if they can. [Thread] Resources post: Migration resources to learn more about moving content free and easy into Microsoft 365:"SharePoint and OneDrive Security, compliance, migration, admin and server – Ignite 2019 announcements " [11/4/19]: "Mover migration now available worldwide" [2/24/2020]: "Migration updates – Migration Manager general availability and SPMT adds Teams support" [5/27/20]: "Move with Mover Migration” – a bonus Microsoft Ignite 2019 episode of The Intrazone": links:Accelerate on-premises migrations with SPMT: large file share migrations with Migration Manager: from 3rd party cloud providers for free: [Post] That’s a wrap! Thank you for joining for this AMA! We hope you'll continue to ask questions and share your feedback in this group. See you next time! ................
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