Quick Reference Card



Microsoft Office 2013 Common New Features

Quick Reference Guide

Microsoft Office Word 2013 Backstage View

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File tab displays backstage view:

* Save, open, close, print, share and export files

* Access and manage online account information, online media, storage and sharing services

* Each Office application has a unique theme color, Word-Blue, Excel-green, PowerPoint-orange, and Outlook-light blue.

* Press ALT key to display Key Tips to access commands from the keyboard

* Most Quick Key keyboard shortcuts from previous versions of Office are still available.

Document Properties

|Display the document properties as a panel at the top of the |Recover unsaved documents. |Recover an edited, unsaved document. |

|document. |Click: File tab, Open |Click: File tab, Info |

|Click: File tab, Info |Click: Properties |Click: Manage Versions |

|Click: Properties |Note: At the bottom of the Recent list is the button for unsaved|Note: A display of unsaved files allows you to choose the one |

|Click: Show Document Panel |documents |you want to open. |

|[pic] |[pic] |OR |

| |Click: Recover Unsaved Documents |Click: the file that you want to restore from the list of files |

| |Select: the unsaved document |automatically saved |

| |Click: Open |[pic] |

|Open a previously saved version (can be an unsaved file). |Change a file type. |

|Click: File tab, Info |Open: the file to be changed |

|On the versions button, |Click: File tab, Export |

|Click: the version to restore |Click: Create PDF/XPS |

|[pic] |OR |

|Note: The following banner displays in the file. |Click: Change file type |

| |Note: Change file type displays a number of file types available |

|Click: Restore and OK (to restore the unsaved version |for export |

New User Interface

|Ribbon: displays commands on Tab groups |Customize the ribbon. |

|Tabs: default set of commands, by groups |Click: File tab, Options |

|Groups: commands organized into sets of similar tasks |Click: Customize ribbon |

|Contextual tabs: additional formatting tabs that display when objects such as |Note To add a new tab click New Tab and rename it. |

|images, header, tables, charts, etc. are selected |Select: tab to add the new group |

|Galleries: graphic display of options (images, styles, etc.) |Click: New Group |

|Live Preview: displays formatting as it will look when applied to the selection |Rename: the new Group |

|or document |Add: the desired command(s) |

|Panes: displays information previously limited to dialog boxes, including the |Click: OK |

|Navigation pane for search results (Find). |Note: To reset one ribbon, select the ribbon and click Reset. Choose to reset selected ribbon or all |

| |customizations. |

| |[pic] |

|Enable the Touch Mode. (For users with touch screen devices). |Controlling the ribbon display. |

|Click: customize quick access toolbar button |Click: the Ribbon Display Options button [pic] |

|Choose: Touch/Mouse Mode |[pic] |

|[pic] |Choose: ribbon display option |

| |Note: The ribbon display can also be controlled with the icons Collapse the ribbon [pic]or Pin the ribbon [pic] |

Sharing Data on the Cloud

|Office 2013 has many new collaboration features. For example, users can |Collaborate on a document online (Word). |

|work together on a document after it has been saved online (OneDrive or |In File tab, |

|Microsoft SharePoint 2013). The person(s) sharing the document must have|Choose: Invite People |

|an account to share or present. |Choose: Save to Cloud button |

|More than one person can make changes even at the same time. Word, for |[pic] |

|example, alerts users with a notification in the status bar when someone|Select: the account and/or folder to save to |

|is working with you on the document. The edits become available to |Choose: Browse button |

|users when the document is saved. Changes appear with a green |Choose: Save (to save the document to the cloud) |

|background which disappears the next time you save the file. |Enter: the email address of collaborators, edit or view and message |

|When someone is changing text, the area is locked and no one can | |

|overwrite the changes. However, if changes are made at the exact time, | |

|or the changes were made offline, Word displays any conflicts the next | |

|time you save the document, allowing you to determine which changes to | |

|keep. | |

|If a file is saved to OneDrive or Microsoft SharePoint 2013 in Word, | |

|collaborators can work on it in Word Online (not a full Word version) or| |

|in Word itself, for full functionality. | |

| | |

|Collaborate on a document online (continued). |Present a document online. |

|[pic] |Note: The person sharing must have a , account, use SharePoint or some other |

|Click: Share |online collaboration/file storage product. |

|Note: Emails are sent to the invited people with links to the document. |Open: the document to be shared |

|Presenting a document online |Choose: File tab, Share |

|A document can also be presented on line using the Microsoft Office Presentation service, a free, |Choose: Present Online |

|public service. Others can follow along in their web browser after they receive a browser link to the |Note: To enable attendees to download a copy of the document, click the box next to “Enable remote|

|document. No setup is required, however the Presenter does need the free Microsoft Live account to |viewers to download the document”. |

|present. Those viewing the presentations will need a browser. |Choose: Present Online |

| |[pic] |

| |Note: To send a meeting invitation to attendees, choose one of the following: Copy Link – and |

| |paste it somewhere others can access it, Send in Email, |

| |Send in IM – available if you have an Instant Messaging service installed. |

| |Choose: Start Presentation |

| |Note: To end the online presentation, click the End Online Presentation button. |

|Inserting Online Content |Insert an online picture. |

|Office 2013 enhances the options to insert content from the Internet into |Position: the insertion point at the position of the new picture |

|files. Word and PowerPoint can also insert online video using Bing Video |On the Insert tab, Illustrations Group, |

|search. When using a Microsoft account, other online sites can be |Click: Online Pictures |

|accessed. |[pic] |

|Clip Art downloaded from by licensed Office users is royalty |Enter: enter a category of the desired picture in the service to be used |

|free. Other online services may have usage and licensing terms. It is |Select: the thumbnail |

|important to be sure you have the legal right to use content inserted from|Click: Insert |

|the internet. |Note: The picture can be modified if necessary. |

|Bing Image Search results may come from any web site with no unified |Insert an online video. |

|license for the content. A filter is applied to show only images licensed|Position: the insertion point at the position of the new video |

|under Creative Commons copyright licenses, a standard used for |On the Insert tab, Media Group, |

|royalty-free content. However terms may vary as to whether or not the |Click: Online Video |

|original work can be altered or used commercially. |Enter: enter a category of the desired video in the service to be used |

|OneDrive Storage Service |Select: a video |

|Files can be stored on the cloud using the Microsoft OneDrive storage |Note: The magnifying glass icon allows you to preview the video. |

|service. To sign in, use the link in the upper right corner of the |Click: Insert |

|application window. If you create a free Microsoft account, your name and|Note: The video can be edited if necessary. |

|account image is displayed. | |

|The account settings and services is changed in the Backstage view, | |

|Account option. Changing online profile and photo, switching accounts and| |

|logging out can be accomplished here. Theme settings can also be changed.| |

|Services (images & videos, storage and sharing) can be added in the | |

|Account pane. Once added, the service appears as appropriate when using | |

|the application. | |

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Change program settings

Log into an online account

Export as another file type

Share to OneDrive, Email, present online or post to a blog

Save current file with new name, location, etc.

Open files and folders

Properties

Author and file modifier

Properties, protection, versions of current file; inspect file command

Back to the document

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