Microsoft Office OneNote 2016 for Mac

[Pages:25]Microsoft Office OneNote 2016 for Mac

Introduction to OneNote

University Information Technology Services

Learning Technologies, Training & Audiovisual Outreach

Copyright ? 2016 KSU Division of University Information Technology Services This document may be downloaded, printed, or copied for educational use without further permission of the University Information Technology Services Division (UITS), provided the content is not modified and this statement is not removed. Any use not stated above requires the written consent of the UITS Division. The distribution of a copy of this document via the Internet or other electronic medium without the written permission of the KSU - UITS Division is expressly prohibited.

Published by Kennesaw State University ? UITS 2016 The publisher makes no warranties as to the accuracy of the material contained in this document and therefore is not responsible for any damages or liabilities incurred from UITS use.

Microsoft product screenshot(s) reprinted with permission from Microsoft Corporation.

Microsoft, Microsoft Office, and Microsoft OneNote are trademarks of the Microsoft Corporation.

University Information Technology Services

Microsoft Office: OneNote 2016 for Mac Introduction to OneNote

Table of Contents

Introduction ................................................................................................................................................ 5 Learning Objectives..................................................................................................................................... 5 OneNote 2016 Interface ............................................................................................................................. 6

The Ribbon .............................................................................................................................................. 7 The File Button ........................................................................................................................................ 7 Creating a Notebook ................................................................................................................................... 8 Notebook ................................................................................................................................................ 8 Section..................................................................................................................................................... 9

Create a Section .................................................................................................................................. 9 Rename a Section ............................................................................................................................. 10 Move a Section ................................................................................................................................. 11 Delete a Section ................................................................................................................................ 12 Pages ..................................................................................................................................................... 13 Create a Page .................................................................................................................................... 13 Name a Page ..................................................................................................................................... 13 Move a Page...................................................................................................................................... 14 Delete a Page .................................................................................................................................... 14 Adding Content ......................................................................................................................................... 15 Text........................................................................................................................................................ 15 Entering Text ..................................................................................................................................... 15 Formatting Text................................................................................................................................. 16 Tags ....................................................................................................................................................... 16 Add Tags............................................................................................................................................ 16 Remove Tags ..................................................................................................................................... 17 File Attachment..................................................................................................................................... 17

Images ................................................................................................................................................... 18 Pictures ............................................................................................................................................. 18

Links ...................................................................................................................................................... 19 Typing a Website URL ....................................................................................................................... 19 Hyperlinking Text .............................................................................................................................. 20

Recording Audio.................................................................................................................................... 21 Record Audio..................................................................................................................................... 21

Drawing ................................................................................................................................................. 22 Deleted Notes ........................................................................................................................................... 23 Searching................................................................................................................................................... 24 Additional Help ......................................................................................................................................... 25

Introduction

This booklet is the companion document to the OneNote 2016 workshop. OneNote is an application that will let you take notes and store them in a digital notebook. This booklet will show users how to navigate the interface, create, format, edit, insert content, organize notebooks, and easily find content.

Learning Objectives

After completing the instructions in this booklet, you will be able to: Identify the components of the OneNote 2016 interface Create a new notebook, sections, and pages Add and change the formatting of your notes Insert different types of content Use the draw tools Easily search your notebooks to find your notes

Note: This document frequently refers to right-click. If your set-up does not include a mouse with two buttons, Mac users can configure their single-button mouse to do a right-click by accessing the System Preferences > Mouse settings and setting the right-button to Secondary Button. Right-click can also be enabled by holding Control + click (See Figure 1).

Revised: 6/29/2016

Figure 1 - Setup Right-Click on a Mac

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OneNote 2016 Interface

The OneNote 2016 Interface is different from previous version of OneNote. The following illustrates the interface and where OneNote features are located.

1. File Tab - Create new notebooks and open previously created notebooks (See Figure 2). 2. Quick Access Toolbar - Keep shortcuts to your favorite tools (See Figure 2). 3. Ribbon - Where you can access the tools for formatting your notebook (See Figure 2). 4. Contextual Tools - A tab that appears by selecting relevant objects in your notebook

(See Figure 2). 5. Search All Notebooks - Allows you to search all notebooks open (See Figure 2). 6. Ribbon Display Options - You can collapse or show the whole ribbon (See Figure 2). 7. Notebook List - List of notebooks you currently have open (See Figure 2). 8. Notebook Sections - List of sections in the notebook (See Figure 2). 9. Notebook Pages - List of pages in the section of the notebook (See Figure 2). 10. Document - This is where you type, edit, insert content in your notebook (See Figure 2).

Figure 2 - OneNote 2016 Interface

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The Ribbon

The ribbon is a panel that contains functional groupings of buttons and drop-down lists organized by tabs. The ribbon is designed to help you quickly find the commands that you need to complete a task

Figure 3 - The Ribbon

The File Button

The file tab takes you to a centralized location called the Microsoft Office Backstage view. This is where you can create, open a recently opened notebook, and open a notebook.

1. On the Menu Bar, click File (See Figure 4). 2. Click Open Notebook (See Figure 4).

Figure 4 - Accessing The Backstage View through the File Button

3. You can do the following from the Backstage view. a. New - Create new notebooks (See Figure 5). b. Recent - Open a recently opened notebook (See Figure 5). c. Open - Open existing notebooks (See Figure 5).

Figure 5 - The Backstage View

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Creating a Notebook

You can create multiple notebooks. Within a notebook you can create multiple sections and multiple pages to each section. The following shows how to create a blank notebook with sections and pages.

Notebook

Notebooks are like binders that store your information in a central location. Example notebooks can be; School, Work, Personal, etc.

1. On the Menu Bar, click File (See Figure 6). 2. Click New Notebook (See Figure 6).

Figure 6 - File Tab

3. Choose a notebook color (See Figure 7). 4. Type the Notebook Name (See Figure 7). 5. Choose where you would like to save the notebook (See Figure 7) 6. Click the Create button (See Figure 7).

7. A Blank Notebook will open.

Figure 7 - New Notebook

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