Microsoft Word 2019

Microsoft Word 2019 Step by Step

Joan Lambert

? Microsoft Word 2019 Step by Step Published with the authorization of Microsoft Corporation by: Pearson Education, Inc.

Copyright ? 2019 by Pearson Education, Inc.

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ISBN-13: 978-1-5093-0587-2 ISBN-10: 1-5093-0587-4

Library of Congress Control Number: 2018914581

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Editor-in-Chief Brett Bartow

Executive Editor Loretta Yates

Assistant Editor Charvi Arora

Managing Editor Sandra Schroeder

Senior Project Editor Tracey Croom

Copy Editor Dan Foster

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Proofreader Scout Festa

Technical Editor Laura Acklen

Editorial Assistant Cindy Teeters

Cover Designer Twist Creative, Seattle

Compositor Danielle Foster

Contents

About the author. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

i

Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii Who this book is for. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

The Step by Step approach. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Features and conventions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Download the practice files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

E-book edition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

Get support and give feedback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Errata and support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Stay in touch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Part 1: Get started with Word 2019

1

Word 2019 basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Start Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Work in the Word user interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Identify app window elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Sidebar: About Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Work with the ribbon and status bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Sidebar: Adapt procedures for your environment. . . . . . . . . . . . . . . . . . . . . . . . 16

Manage Office and app settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Sidebar: Microsoft account options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Get help and provide feedback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Key points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

iii

2

Create and manage documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Create documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Open and move around in documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Open existing documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Sidebar: Open documents in Protected View. . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Sidebar: Open and edit PDF files in Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Move around in documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Display different views of documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Display and edit file properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Save and close documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Manually save documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Automatically save documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Sidebar: Save files to OneDrive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Save documents in other formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Sidebar: Maintain compatibility with earlier versions of Word . . . . . . . . . . . . 71 Close documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Key points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

3

Enter and edit text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Enter and import text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Move, copy, and delete text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Sidebar: Paste options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Find and replace text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Use reference and research tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Sidebar: Install Office tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Sidebar: Display document statistics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Key points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

iv

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