PDF Middle Quarter School Report Card Administrators

MIDDLE QUARTER SCHOOL REPORT CARD ADMINISTRATORS

GUIDE FOR PROCESSING REPORT CARDS FOR MIDDLE SCHOOLS ON QUARTER GRADING PERIODS

August 2019

Synergy Report Card Processing SY2019-20.v2 ? QUARTER Middle School Administrators

Aug. 2019

Table of Contents Synergy Report Card Processing ? Middle Schools (QUARTER Grading Periods) ............................................ 4

Set Grading Period & Update Homeroom Data on School Setup screen .................................................... 4 Grading Period ? Grading Options ........................................................................................................... 4 Update Homeroom Data.......................................................................................................................... 4

Update Grading Record for Grades & Attendance ...................................................................................... 5 Important Notes: ......................................................................................................................................... 6 Report Cards ? What to do for student grades over 100 ................................................................................ 7 Details .......................................................................................................................................................... 7 Recommended Action.................................................................................................................................. 7 SSP6034 ? Synergy Report Card Conditions Report (from OnTrack) ........................................................... 9

REPORT CARD ISSUE: Grades Greater Than 100...................................................................................... 9 Section Missing Mark Summary Screen......................................................................................................... 10 Class Grade and Student Grade Screens........................................................................................................ 11

Class Grade Screen................................................................................................................................. 11 Student Grade Screen ............................................................................................................................ 12 Posting to Report Cards ............................................................................................................................. 13 OnTrack Grade Reports.............................................................................................................................. 13 SSP4646 ? Assignment Types: Weighting ............................................................................................. 13 SSP4662 ? Assignment Types: Weighting Verification.......................................................................... 13 SSP4655 ? Assignments Without Points ................................................................................................ 13 SSP4641 ? Classes Missing Assignment Types ....................................................................................... 13 SSP4647 ? Teacher Grade Book Activity ................................................................................................ 14 OnTrack Pre-Processing Grade Reports ..................................................................................................... 14 SSP4660 ? EOC Used For Non-Required Courses................................................................................... 14 SSP4659 ? Gradebook Errors for EOC-Required Courses ...................................................................... 14 SSP6034 ? Synergy Report Card Conditions .......................................................................................... 14 SSP4648 ? Report Card Posting Activity................................................................................................. 15 After Teachers Post ? Report Card Administrator or Grade Book Administrator ..................................... 15 Synergy Validation Reports.................................................................................................................... 15 Processing Report Cards (A PDF file AND Electronic Report Cards can be completed at same time. See the steps for Online Report Cards and Attaching the PDF Report Card Document on subsequent pages in this guide.) ............................................................................................................................................................ 17 Data Range Options (Select Grading Periods to Display on the Progress or Report Card).................... 17 Enabling The Online Report Card ? Grade Module........................................................................................ 21 Online Report Cards ? ParentVUE and StudentVUE .............................................................................. 21 Attaching the PDF Report Card Document in ParentVUE and StudentVUE .............................................. 22

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Synergy Report Card Processing SY2019-20.v2 ? QUARTER Middle School Administrators

Aug. 2019

Attaching a Corrected PDF Document for an Individual Student or Class................................................. 24 End-Of-The Year Tips: ................................................................................................................................ 24

Placement Message for Printed Report Cards....................................................................................... 24 One-Page Report Cards at End-Of-Year ................................................................................................. 24 Optional Ways to Run the Report Card ......................................................................................................... 25 Report Cards for an Individual Student or List of Students ....................................................................... 25 Report Cards by Grade Level...................................................................................................................... 27 Report Cards by Selections (Using Sections).............................................................................................. 28 Searching By Section ID.......................................................................................................................... 28 Searching By Staff Name ........................................................................................................................ 29 Searching By Course Title....................................................................................................................... 29 Posting Middle School Transcripts................................................................................................................. 30 Middle School Transcript Notes:................................................................................................................ 31 OnTrack Post-Processing Grade Reports ................................................................................................... 32 Available after report cards have been posted ..................................................................................... 32 After Report Card and Transcript Processing ............................................................................................ 33 Print Grade Book ? Report Located in Teachers' Gradebook.................................................................... 33

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Synergy Report Card Processing SY2019-20.v2 ? QUARTER Middle School Administrators

Aug. 2019

Synergy Report Card Processing ? Middle Schools (QUARTER Grading Periods)

Report cards are processed in Synergy. Transcripts are processed from CSIS. All procedures are described in this guide.

Set Grading Period & Update Homeroom Data on School Setup screen

PAD Tree Synergy SIS System Setup School Setup

Grading Period ? Grading Options Ensure the correct grading period for report card processing is selected in the Grading Options section of the School Setup screen. Select the correct grading period and click the Save button at the top of the screen.

Update Homeroom Data Click the small arrow on the Menu button in the upper left side of the School Setup screen. Select the Update Homeroom Data link.

Wait while the process runs.

When the process completes, a message will display that the Homeroom update is complete.

Click OK to close the window.

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Synergy Report Card Processing SY2019-20.v2 ? QUARTER Middle School Administrators

Aug. 2019

Update Grading Record for Grades & Attendance

PAD Tree Synergy SIS Grading Update Grade Quick Launch ? Update Grade Required for Teachers to Post Grades

1) Confirm the correct grading period, for the current report card processing, displays in the Grade Reporting Period menu. If not, refer to steps above.

2) Clicking the box next to Grade, with a check, will check all grade level boxes below. 3) Click in the circle next to Update Grading Records under Operation Type. 4) Click Update Grading Records at the top of the screen.

a. Wait for process to complete. A Job Status window will display while the process is running.

b. When the process completes, a second window will open to notify Update Grade Complete. Click the OK button to close the windows.

5) After the first process completes and the OK window closes, return to the Update Grade screen to update absences. a. (The Update Grading Records MUST be processed before the Update Absences process.) Wait until all attendance has been entered for the entire grading period before running this step. b. Confirm that all grade level boxes are checked. c. Click the circle next to Update Absences. d. Click Update Grading Records at the top of the screen. (continued on the next page)

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