O L A O S FFICE OF THE M LEGISLATIVE AUDITOR TATE OF INNESOTA
OL A
OFFICE OF THE LEGISLATIVE AUDITOR
STATE OF MINNESOTA
Financial Audit Division Report
Minnesota Board of Accountancy
July 1, 2002, through June 30, 2006
October 26, 2006
06-29
Financial Audit Division
The Office of the Legislative Auditor (OLA) is
a professional, nonpartisan office in the
legislative branch of Minnesota state
government. Its principal responsibility is to
audit and evaluate the agencies and programs of
state government (the State Auditor audits local
governments).
OLA is under the direction of the Legislative
Auditor, who is appointed for a six-year term
by the Legislative Audit Commission (LAC).
The LAC is a bipartisan commission of
representatives and senators. It annually selects
topics for the Program Evaluation Division, but
is generally not involved in scheduling financial
audits.
OLA¡¯s Financial Audit Division annually
audits the state¡¯s financial statements and, on a
rotating schedule, audits agencies in the
executive and judicial branches of state
government, three metropolitan agencies, and
several ¡°semi-state¡± organizations. The
division also investigates allegations that state
resources have been used inappropriately.
All findings, conclusions, and
recommendations in reports issued by the
Office of the Legislative Auditor are solely the
responsibility of the office and may not reflect
the views of the LAC, its individual members,
or other members of the Minnesota Legislature.
The division has a staff of approximately forty
auditors, most of whom are CPAs. The
division conducts audits in accordance with
standards established by the American Institute
of Certified Public Accountants and the
Comptroller General of the United States.
Consistent with OLA¡¯s mission, the Financial
Audit Division works to:
? Promote Accountability,
? Strengthen Legislative Oversight, and
? Support Good Financial Management.
Through its Program Evaluation Division, OLA
conducts several evaluations each year.
To obtain a copy of this document in an
accessible format (electronic ASCII text, Braille,
large print, or audio) please call 651-296-1235.
People with hearing or speech disabilities may
call us through Minnesota Relay by dialing 7-1-1
or 1-800-627-3529.
All OLA reports are available at our web site:
If you have comments about our work, or you
want to suggest an audit, investigation, or
evaluation, please contact us at 651-296-4708
or by e-mail at auditor@state.mn.us
OLA
OFFICE OF THE LEGISLATIVE AUDITOR
State of Minnesota ?
James Nobles, Legislative Auditor
Senator Ann H. Rest, Chair
Legislative Audit Commission
Members of the Legislative Audit Commission
Ms. Doreen Frost, Executive Secretary
Minnesota Board of Accountancy
Members of the Minnesota Board of Accountancy
We have audited the Minnesota Board of Accountancy for the period July 1, 2002, through
June 30, 2006. Our audit scope included license and fee receipts, payroll, and other
administrative expenditures.
The enclosed Report Summary highlights our overall audit conclusions for the areas
examined. The specific audit objectives and conclusions for each area are contained in the
individual chapters of this report.
We would like to thank the staff from the Minnesota Board of Accountancy for their
cooperation during this audit.
/s/ James R. Nobles
/s/ Cecile M. Ferkul
James R. Nobles
Legislative Auditor
Cecile M. Ferkul, CPA, CISA
Deputy Legislative Auditor
End of Fieldwork: August 4, 2006
Report Signed On: October 23, 2006
Room 140 Centennial Building, 658 Cedar Street, St. Paul, Minnesota 55155-1603 ? Tel: 651/296-4708 ? Fax: 651/296-4712
E-mail: auditor@state.mn.us ? TDD Relay: 651/297-5353 ? Website: auditor.leg.state.mn.us
Minnesota Board of Accountancy
Table of Contents
Page
Report Summary
1
Chapter 1. Introduction
3
Chapter 2. Financial Operations
5
Status of Prior Audit Issues
11
Agency Response
13
Audit Participation
The following members of the Office of the Legislative Auditor prepared this report:
Cecile Ferkul, CPA, CISA
Jim Riebe, CPA
Carl Otto, CPA, CISA
Rhonda Regnier, CPA
Tim Rekow
Deputy Legislative Auditor
Audit Manager
Auditor-In-Charge
Auditor
Auditor
Exit Conference
We discussed the results of the audit with the following staff of the board at an exit
conference on October 12, 2006:
Doreen Frost
Robert Hyde
Executive Secretary
Board Chair
Minnesota Board of Accountancy
Report Summary
Conclusion:
Audit Scope:
The Minnesota Board of Accountancy¡¯s internal
controls were generally adequate, and the financial
transactions we tested complied with applicable
legal provisions and management¡¯s authorizations.
However, we identified the following concerns.
Audit Period: July 1, 2002, through
June 30, 2006
Key Findings:
?
?
The board did not verify biweekly payroll
expenditures or independently reconcile
monthly disbursement reports to supporting
documentation for other expenditures.
(Finding 1, page 9)
Programs Audited:
? Licensing and Fee Receipts
? Payroll Expenditures
? Administrative Expenditures
Agency Background:
The board did not periodically reconcile total
licenses issued to receipts collected.
(Finding 2, page 9)
The report contained three finding related to
internal control and legal compliance. The
board resolved one prior audit finding on
contracting and encumbering funds, but did not
fully resolve a finding concerning late deposits.
1
The Minnesota Board of Accountancy
regulates the practice of public
accounting by enforcing applicable
state laws and rules. The board
annually issues approximately 17,000
individual and firm licenses. Effective
April 4, 2005, the board merged
administrative services with the Board
of Architecture, Engineering, Land
Surveying, Landscape Architecture,
Geoscience, and Interior Design. The
board receives a General Fund
appropriation for operations; the fiscal
year 2006 appropriation was
$487,000. The board collected
$767,000 in receipts and incurred
approximately $442,000 in both direct
and indirect costs in fiscal year 2006.
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