MOVIE MONDAYS COMING SOON! TIPS FOR CREATING HONOR ROLL

[Pages:8]Student Newsletter November 2015

Specialized Data Systems, 2215 York Road, Suite 208, Oak Brook, IL 60523 (800)323-1605

Inside This Issue

Movie Mondays Coming Soon!

1

Tips for Creating Honor Roll

1

Core Course GPA

2

Video: It's time for Report Cards. What are the Procedures?

3

How Do I Print a Report Card for a Withdrawn Student?

3

Come See Us at the Annual Fall Conferences

4

Clearing Transcript Records Created for IL Student Assignment

5

~Quick View Reports~ Explanation

6

Are You Using SDS Services?

7

Recipe: Slow Cooker Beef Pot Roast

8

MOVIE MONDAYS COMING SOON!

Below are the movie's that are coming soon to your inbox. Stay tuned!

11/16/15 School Policy Basics 101... Generating letters based on Policy 11/23/15 Quick View Reporting...customize simple reports

TIPS FOR CREATING HONOR ROLL

Below are steps for creating honor roll. Check them out and click on the Help Console link for even more details!

1. Setup your Honor Roll Definition by logging in the system and then Click on Data Entry & Changes |Master File and Code File Entry |Application=Grade Reporting, Entry Option=Honor Roll Definition Setup a. Be sure to enter the honor rolls in order from highest to lowest GPA requirements b. On the last honor roll, be sure to enter "False" in the "Dropdown" field.

2. In your Course Master, be sure that all course sections that count toward Honor Roll have Y in Graded and GPA Calc and have an appropriate value in Credits for GPA.

3. Once marking period grades have been entered, compute GPA. 4. When printing the Honor Roll report, be sure to make appropriate selections for all of the parameters.

For more detailed information on Honor Roll Definition and Setup, click this Help Console link below: lculate_gpa_honor_roll_and_run_report_cards

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STUDENT NEWSLETTER

age 2

CORE COURSE GPA

You control which courses are included in GPA calculation. Check out how this works!

School Office GPA setup can accommodate different GPA reporting needs. In addition to offering both weighted and unweighted GPA, course master fields can be flagged to indicate what courses are to be included/excluded from a particular GPA (A, B or C).

For example: Only core courses should count in the calculation GPA A. Go to course master entry and changes and flag the non-core courses by adding "N" to field GPA_A YN (GPA_B YN and GPA_C YN are also available). Placing "N" in one of these fields will exclude that course from that GPA. If the field is blank, the course will be included.

It is important to note, however, that new changes to GPA setup will take place beginning with the current school year's courses only and are not retroactive to previous years' grades. For this reason, making a change to the GPA setup would probably be best when using a new type of GPA. For example, you might need a new GPA scenario for your current freshmen and all graduating classes that follow them. Right now you are just using GPA A and GPA B. GPA C is not being used so it could be set up with the new GPA scenario.

Please contact SDS support if you would like to discuss any changes you are considering. We are here to help

Drama is excluded from GPA_B calculations by putting "N" in GPA_B YN field.

STUDENT NEWSLETTER

Page 3

DID YOU MISS THE OCTOBER FREE USER WEBINAR?

Yikes! It's Time for Report Cards- What are the Procedures?

Click on the link below, enter your name, email and you can watch it at your own convenience!

HOW DO I PRINT A REPORT CARD FOR A WITHDRAWN STUDENT?

You can run the Grade/Progress Report from the Student Reports menu. To run for one student, a query can be created using the student ID field. Let's walk through the steps below!

1. Login Web School Office 2. Click on Reports |Student Reports 3. In the first box, click on Grades ? Grade Reporting October 4. In the middle box, click on Grade/Progress Report 5. Clear any existing sorts by clicking on the Clear Sort Definition button 6. Click on Activate Sort Definition 7. Click the dropdown at the top of the screen and choose Demographics 8. In the first box, click on Id_Number 9. In the middle box, find and click on the ID number of the withdrawn student you want to print 10. Click on the right pointing arrow button to move the selected ID to the far right box 11. Click on Select but Do Not Change Sequence 12. Click on If Value IS in List 13. Click on Save New Sort 14. Click on Close Sort Select 15. Click the preview (magnifying glass) button 16. Make your desired selections for on the grade report options screen?select Include Inactive Courses 17. Click the preview (magnifying glass) button. Then simply view, export or print the report.

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STUDENT NEWSLETTER

COME SEE US at THE ANNUAL FALL CONFERENCES!

We will be attending the conferences listed below. If you plan on attending either of these conferences, please mark us on your calendar and please stop by. We would love to say HELLO!

Iowa School Board Convention Dates: November 18-20 Booth: 413

Location: Iowa Events Center, Des Moines

IASB-IASA-ASBO Conference Dates: November 20 - 21, 2015

Booth: 413-415 Location: Hyatt Regency Chicago, IL

. Student Newsletter

STUDENT NEWSLETTER

Page 5

Clearing Transcript Records Created for

IL Student Course Assignment

For Illinois schools who created transcript records for fall Student Course assignment reporting by posting classes to transcript without a final grade, it would be a good idea to clear those out once you have completed student course assignment uploads.

Let's walk through the steps on how to do this: 1. Login Web School Office 2. Click on Processing Center 3. Click on Compute GPA 4. Choose your School Location in the dropdown box at the top of the screen 5. Place a check in the box that says "Clear Current Year Transcripts on Compute". * Be sure to not have the box checked that says Post Transcript Records with NO Final Grade Entered.

This will remove all the current year transcript records with no final gradMes that were created for the fall Student Course Assignment. This will only remove courses of the current year. It will not remove anything for the current year that has been hand entered.

The instructions for running the Illinois Student Course Assignment report, including clearing

transcript records that were created exclusively for this report, can be seen at the following link:



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STUDENT NEWSLETTER

age 6

~Quick View Reports~ Explanation

This area is use to create quick and simple custom reports using the SR and Supplemental tables. Check it out!

The first group on the Student Report Group list with the tildes ~ "~Quick View Reports" is an area that can be used to create simple reports using fields in the demographics, demographics SR, & Demographics supplemental tables.

Student Newsletter

This special report group has 7 options to run in box #2. Because every school and/or state uses the SR1 and SR2 tables differently, we do not have a standard Crystal Report for these tables. However, if used in conjunction with the Quick View Report button (the clock), then you can design your own report and sort very simply!

The same holds true with the Demographics Supplemental tables. Each school uses this area differently, and that is by design. For fields you don't want to see in Demographics each day, you can store that extra information in this area. We have had schools use these areas to store emergency contacts and community service records. Again, you can successfully design and run a report from these tables by using this feature.

Want more information? Contact our friendly support team and we will be glad to help you design a report or set up this area to use for extra data storage. On 11/23 we will be emailing you a Movie Monday on Quick View reporting so stay tuned!

STUDENT NEWSLETTER ARE YOU USING SDS SERVICES?

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WE ARE HERE TO HELP YOU. CHECK OUT THE SERVICES BELOW THAT CAN MAKE YOUR LIFE EASIER!

Do you need to keep track of clubs, organizations, and sporting events for you school? Add our new simplified Activity Accounting System to make activity accounting easy for your non-accounting staff to track activities and create reports! It allows you to track clubs, organizations, and sporting events within your school or district. Learn the benefits of the system and how easy it is to setup by clicking below. Call Maury at 800.323.1605 or email maury@ if you want more information.

Do you have a NEW SDS User at your school that hasn't been trained? Yes. Then book them a custom training for their specific job role to get them up to speed with the system. It could be an early HOLIDAY gift for them/you! It will increase their efficiency and give them a great connection with an SDS staff member to guide them through their first year on the system! To book training, click on the link below or simply call Sherrie at 800.323.1605.

Are you a longtime SDS user and simply want to learn a new part of the SDS system? Yes, Yes, Yes! Then call Sherrie and book it right away 800.323.1605 or you can fill out a form online too.

Do YOU host your SDS system? Why? Let us do the work for you! We do the backups, updates and maintain the server for you. Think of the time this would save your tech and the peace of mind to all users knowing they are backed up and up to date with the current SDS enhancements! To learn more simply call 800.323.1605 and ask for Maury/John or email maury@ . We like hearing from you!

Are you still on Version 8 of SDS? Why? Let's get you on the Web version of SDS. It has so MANY cool features you don't have in Version 8 and it's been out since 2006, that's almost 10 years! Get moving forward with SDS and technology today. Simply call us at 800.323.1605 or email maury@ and we will get you up and running! You will love the flexibility you have working on the web and all the awesome programs that can save you time and money!

You can check out more services by visiting . We are here to assist you!

Page | 8 age 8

Prep: 20 min Cook: 6 ? Hr

STUDENT NEWSLETTER

SLOW COOKER BEEF POT ROAST

Come home to a hot, delicious meal!

Ingredients:

1 (5 lb) Beef bone-in Pot Roast Salt and Pepper to taste 1 Tbl flour (or as needed) 2 Tbl vegetable oil 8 oz sliced mushrooms 2 cloves garlic, minced 1 Tbl butter

1 ? Tbl Flour 1 Tbl tomato paste 2 ? C chicken broth 3 medium carrots, cut in chunks 2 celery stalks, cut in chunks 1 sprig rosemary 2 sprig thyme

Directions:

Augu

1. Generously season both sides of roast with salt and pepper. Sprinkle flour over the top until well coated, and pat it into the meat. Shake off any excess.

2. Heat vegetable oil in a large skillet over medium-high heat until hot. Sear the roast on both sides for 5-6 minutes each, until well browned. Remove from the skillet and set aside.

3. Reduce the heat to medium and stir in mushrooms and butter; cook for 3-4 minutes. 4. Stir in onion; cook for 5 minutes, until onions are translucent and begin to brown. Add garlic,

stir for about a minute. 5. Stir in 1 1/2 tablespoons flour; cook and stir for about 1 minute. Add tomato paste, and cook

for another minute. 6. Slowly add chicken stock, stir to combine, and return to a simmer. Remove skillet from the heat. 7. Place carrots and celery in the slow cooker. Place roast over the vegetables and pour in any

accumulated juices. Add rosemary and thyme. 8. Pour onion and mushroom mixture over the top of the roast. Cover slow cooker, turn to high August 2015

and cook the roast for 5-6 hours, until the meat is fork tender. 9. Skim off any fat from the surface and remove the bones. Season with salt and pepper to taste. August 2015

~ Recipe Courtesy of

GET FEATURED IN THE SDS NEWSLETTER!

DO YOU HAVE A RECIPE YOU WOULD LIKE TO SHARE WITH SDS USERS? IS THERE A RECIPE YOUR CO-WORKERS, FAMILY and FRIENDS JUST LOVE WHEN YOU MAKE IT, ESPECIALLY

AROUND THE HOLIDAYS? IF IT'S NOT A FAMILY SECRET, PLEASE SHARE WITH US and YOU WILL BE FEATURED IN THE NEXT NEWSLETTER!

EMAIL YOUR RECEIPE & PHOTO IF YOU HAVE ONE TO JENNIFER@ ! I CAN'T WAIT TO TRY THE DELICOUS RECIPES YOU SEND IN!

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