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Minutes for BC Meeting 10/14/15In Attendance:Paul Gramieri (treasurer)Pierre-Alexander LoweManny MoralesTess FrenzelGeorge WardAditi KrishnamurthyMohamed RamyVivian Yee (minutetaker)1. Quiz BowlTournament on 24th – sending 2 teams of 3-4 people120 per teamManny – if you have idea of how many tournaments, can request in club budgets in the futureMotion to fund – 5,0,02. Film SocietyBlu-ray player requested beforeManny & Tess & Aditi – decided that should have Keefe fund thisCant use the keefe theater for this since it would constitute a public showing and would need a licensing feePierre – said that this would be for more niche showings (foreign movies, etc), so would be differentWhere they’re showing them right now wouldn’t constitute a public showingMotion to table until can explain further – 5,0,03. Marsh HousePA system went missing over the summer, and haven’t replaced it yet since have been looking for itHave historically lent it out to other houses, so would like to have it not only for coffee haus but others as wellWould be using .25 of the budget right now if purchased onePaul – would be property of AAS if we bought, not marsh, and could possibly come from res life?Spoke w Paul Gallegos and said it shouldn’t be coming out of house budget, not much funds in arts project budgetManny – how have the other concerts happened?Borrowed from IT and jazz dept before, but has been a hassle and if they had one, could be another source to be lending out systemPaul – not much sense to purchase this is if PA systems exist elsewhere, etcManny – should table until talk w ACs?Motion to table – 5,0,04. ElectronicsNeed materials for a project – basically a robot that can draw thingsWill be good for the club and can also contribute to the communityPaul – could talk to the CCE since it would ‘engage the Amherst community’ since they have a fund for things like thisMotion to table – 5,0,05. Arting ClubGot funding for AC After Dark for some of it, but they have limited funding since they are funding other events during family weekendSheeting is for the floor of Keefe so that the floor wont get ruined (event is happening there)AC After Dark is mainly funding the tote bagsNeed materialsMotion to fund – 5,0,06. Globe MedBuy a food from the community and give it to the students – a food for the sutdents during finals etcUsed to get funding from CAB, but since now that they are accepting donations, etc they are no longer funding them (against their policies)Paul & Aditi – this is a giveaway so wouldn’t be able to fund thisPierre – integral to the event?Paul – where is this happening?Not sure if they were getting the funding, so have not set anything up yetManny – what is CABs new funding policy then?Not allowed to fund anything where money changes handsCan fund items where the item purchased wasn’t pertinent to the money being exchangedAditi – historically has the group made a profit from this?Usually they break about even, but must make a profit since the money would go towards donationsUsually have between 3-4 a semester - $360 would cover all of theseCan’t fund since this is a giveawayPaul – could try presidents office or dean aronson?Could get 50 since the food is integral if necessary or get outside funding for rest of thisMotion to zero – 5,0,07. Drew HouseRequesting funding to bring in DJ from NY – on hot 97Event already approvedAngela yee is already coming, would be for same eventHonorarium and hotel fee included in his feeAll publicity and such for event have already been fundedManny – how much funded for event in total3500 for angela yee and misc costsMotion to fund – 5,0,08. Hip Hop ClubNeed some final items for event happening this friNeeds to be emergency fundedArt steele needed for ac after dark summer of 91 – happening outsideAditi – where is this? Originally not outside? Why outside?Happening on the patio of powerhouseWill be nice out and would be suitable to the event etcOriginally was not going to be outsideHero you’re late (other band performing w summer of 91)Need dj fee for layer for Mind of soul coming this weekend and again in NovAditi – why are they coming twice? Need an opening act?Cheaper opening act and would make for a better eventHave no money for mind of soul this weekend thoughAgreed to do this concert for free and the next for payLighting and extra cable for concert outsidePaul – don’t have any art steele requested for this event…Need additional 600 for art steele?Aditi – could just do the concert inside and reduce the cost from 1000 to 600Paul – could reallocate art steele for Latasha to summer of 91Ramy – do you think there will be more people if it’s outside?Aditi – would be cold and probs not get as many peopleMotion to emergency fund dj and zero art steele – 5,0,09. La CausaThis is for voices for the voicelessNeed more funding since poets are staying 2 nights instead (come in fri and perform late, so leaving sun morning)Would be having an open mic on fri and sat afternoon would have lunch w the poets open to students and sat would have night performance that runs late usuallyMay also need additional honorarium or flight moneyMotion to fund – 5,0,010. Project SaludHaving a 5k on campus in 3-4 weeks and want to have items to help complete the eventNeed a net of 100 – water, donuts, ACEMS standby, publicityTrying to get as many runners as possibleRamy – why are donuts necessary for runners?Would be a Sunday morning thing, so would be for after runAlready have funding for event in club budgetsManny – already funded 50 for poster making event, so already used 50 discussion money for poster makingWill reallocate money from poster making to the food and water for this eventStill need money for ACEMS standby – 1 person for about 2 hrsManny – usually fund 60, so should fund this to be safeMotion to fund ACEMS – 5,0,011. BisemesterEvent open to publicAlumni and others come to read and presentHaving a service that has occurred for over 20 yearsNext sem will have a club budgetTransportation would be for the rev to come speak – coming from ConnecticutIs a religious cultural event – funding 500 for food, already spent 250 so requesting rest nowMotion to fund – 5,0,012. Water PoloFunding for hotel for tournament at Williams4 hotel rooms for 2 nightsCan reallocate money from other request leftoverNeeds to be emergency funded so can only get 500Motion to fund – 5,0,013. Charles Drew Heath Profession SocietyPaul – club budget?Don’t have oneNeed 15 for publicityPaul – have been ordered already but have not been paid yetEvent will be tmrrw at 7:30Need 20 for this event from the 50 discussion food moneyNeed to emergency fund all since event is tomorrowMotion to emergency – 5,0,014. Middle Eastern Student Association (MESSA)Harvard Arab Conference on Nov 5-870 per ticket if emergency funded, 100 per if notWill have 5 people goingThis has been publicized to everyone through the email for MESSAPaul – should publicize and then should fund more if more people want to goAlso need hotel rooms – some staying all 3 nights but not allMotion to emergency fund tickets and fund publicity – 5,0,015. Hip Hop Club cont.The band hero you’re late actually needs honorarium for event this FridayNeed 300 emergency fundedHero you’re late is a main actDj will be djing the entire event (for all vocalists including hero you’re late and summer of 91)Aditi – need to have table tents, not only posters, and need to be in places that everyone can seeManny – similar to having one event per month policy? Having a bunch of acts in the same night?Tess – can’t have one act for entirety of night, not feasibleMotion to emergency fund – 4,1,0 – 1 opposed ................
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